On motion of Mr. ______, seconded by Mr. ______, the following resolution was offered:
RESOLUTION NO.: ______
A resolution accepting the lowest responsible bid of $139,898.62 by Southern Tire Mart, LLC, under Bid Proposal No. 50-108850, for a one (1) year contract for a supply of vehicle tires and tubes, on an as needed basis, (Department of Central Garage). The term of this contract will be from 07/01/2014 through 06/30/2015. This contract will not exceed $450,000.00 for the one year and compensation should not exceed this amount by a factor of more than 10% without an amendment to the contract authorized by resolution of the Council. (Parish wide)
WHEREAS, unforeseen events and uncontrollable circumstances cause this annual contract expenditures to vary; and
WHEREAS, under the current contract with Southern Tire Mart, LLC during the period from 07/01/13 to the present date, the expenditures have totaled $188,389.60; and
WHEREAS, a maximum expenditure not to exceed $450,000.00 for the one year will insure that the Department of Central Garage has sufficient funding to cover vehicle tires and tubes.
NOW, THEREFORE, BE IT RESOLVED by the Jefferson Parish Council of Jefferson Parish, Louisiana, acting as governing authority of said Parish:
SECTION 1: That the lowest responsible bid of $139,898.62 by Southern Tire Mart, LLC, under Bid Proposal No. 50-108850, for a one (1) year contract for a supply of vehicle tires and tubes, on an as needed basis, be and is hereby accepted.
SECTION 2: That the chairman of the Jefferson Parish Council, or in his absence, the Vice-Chairman, be and is hereby authorized to sign a one (1) year contract and/or purchase order with the above mentioned bidder, which contract and/or purchase order shall include the bid proposal and specifications for said one (1) year contract for a supply of vehicle tires and tubes (from 07/01/2014 through 06/30/2015) with Southern Tire Mart, LLC, for the Department of Central Garage.
SECTION 3: That the Department of Central Garage be permitted to use the services of Southern Tire Mart, LLC for vehicle tires in the interim for a period of not longer than sixty (60) days until the contract and/or purchase order with them is approved and signed.
SECTION 4: That this contract/purchase order will not exceed a maximum of $450,000.00 for the one (1) year and compensation should not exceed this amount by a factor of more than 10% without an amendment to the contract authorized by resolution of the Council without further approval by the Jefferson Parish Council in the form of a resolution duly adopted.
SECTION 5: That the cost of the above is to be charged to Budget Account No. 63500-3962-7434.3 of the Department of Central Garage. Fund Name: Tires (Central Garage).
The foregoing resolution having been submitted to a vote, the vote thereon was as follows:
YEAS: NAYS: ABSENT:
The resolution was declared to be adopted on the ______day of ______, 2014.
NFD/dbs