City of Richmond1

RFQ No. 4647Q

ON CALL repair and service OF refrigeration systems

PART D – QUOTATION FORM

Quotation

Purchasing Section

City of Richmond

6911 No. 3 Road

Richmond, BC V6Y 2C1

The undersigned Bidder, having carefully read and examined the Instructions to Bidders, Undertaking of Liability Insurance, Quotation Form, General Conditions of Contract and Requirements/Specifications, and having full knowledge of the work required, does hereby offer to provide all necessary labour, materials, and equipment in strict accordance with the Specifications and to do all therein called for on the terms and conditions and under the provisions therein set forth at the following:

Labour charge: Regular Time: 7:00 am to 5:00pm Monday – Friday @ / $/hr
Labour charge:Overtime - First hours@ / $/hr
Labour charge: Overtime - Afterhours@ / $/hr

The above hourly rate INCLUDES and covers duties, shipping, handling and transportation charges (vehicle and travel), and all other charges incidental to and forming part of this Quotation except for HST.

Hourly rates are FOB: The job or work site. Hourly rates are to commence when the contractor arrives on-site at a City of Richmond facility.

Mark up on Supplies: / %

The City will not accept any increases to the mark-up on supplies percentage during the entire term of the contract.

Payment Terms: Net30 upon invoice receipt / Early Payment Terms:
Contract Renewal Options
Term / Labour Rates (+/ -) %
One Year Renewal
Two Year Renewal
Three Year Renewal
Four Year Renewal
Name of Bidder
Signature of Signing Officer
Name and Title of Signing Officer
Date
If the Bidder is a company, your signature above confirms you have the legal authority to bind the company.

Bidder Information Summary

COMPLETE / DESCRIBE IN DETAIL - ATTACH ADDITIONAL SHEETS IF REQUIRED

TYPE OF BUSINESS:(LIMITED COMPANY, LIMITED PARTNERSHIP, SOLE PROPRIETORSHIP)
YEARS IN BUSINESS:
NUMBER OF REFRIGERATION TECHNICIANS LOCATED AT LOCAL OFFICE:
NUMBER OF AMMONIA TECHNICIANS LOCATED AT LOCAL OFFICE
MANDATORY RESPONSE TIME: (FROM TIME OF SERVICE CALL PLACED BY CITY STAFF TO BEING ON-SITE) Mandatory response time limit: One (1) hour – emergency time (24/7/365), Twenty-four(24) standard time. weekends and evenings
DESCRIBE YOUR COMPANY’S TRAINING PROGRAMS
DESCRIBE YOUR COMPANY’S WHMIS TRAINING PROGRAMS
DESCRIBE YOUR COMPANY’S SAFETY TRAINING PROGRAMS
NUMBER OF COMPANY VEHICLES DESIGNATED TO TECHNICIANS:
DESCRIBE HOW YOU PROPOSE TO ORIENT YOUR COMPANY PERSONNEL TO THE “NEW SITES”
UNION OR NON-UNION COMPANY. IF UNION GIVE EXPIRY DATE OF EXISTING CONTRACT:

Scenario # 1 – Preventative Maintenance

Equipment: SCREW COMPRESSOR HANSEN ID RIC-RCOM1

Location: Richmond Ice Centre Machine Room

Estimated labour hours or portion thereof required to perform each component check*and* attach a detailed quote with your bid submission for the following:

  1. Check unit for proper operation, excessive noise or vibration:
/ Hour/s:
  1. Run system diagnostics test:
/ Hour/s:
  1. Check oil level and oil temperature; add oil as necessary:
/ Hour/s:
  1. Check refrigerant pressures:
/ Hour/s:
  1. Replace oil filters and oil, if applicable:
/ Hour/s:
  1. Check contactors, sensors and mechanical safety limits:
/ Hour/s:
  1. Perform spectrochemical analysis of compressor oil:
/ Hour/s:
  1. Check electrical wiring and connections; tighten loose connections:
/ Hour/s:
  1. Inspect cooler and condenser tubes for leaks:
/ Hour/s:
  1. Check evaporator and condenser for corrosion:
/ Hour/s:
  1. Clean chiller and surrounding area:
/ Hour/s:
  1. Fill out maintenance checklist and report deficiencies:
/ Hour/s:
Total hours required to complete the Preventive Maintenance Work Order: / Total Hour/s:

The quote detailing the above criteria MUST be included in your RFQ. Failure to do so may result in disqualification of your bid.

Undertaking of Liability Insurance

City of Richmond

6911 No. 3 Road

Richmond, BC V6Y 2C1

Dear Sirs:

We, the undersigned (insert insurance company's name) ______do hereby undertake and agree to insure the Contractor in the amount of $5,000,000.00 as outlined in the attached "General Conditions of the Contract" and agree to:

  1. Name the City of Richmond, its officers, officials, agents, and employees as additional insured in connection with the work being proposed by the Contractor.
  2. State that such policy applies to each insured in the same manner and to the same extent as if separate policy had been issued to each insured named in the policy.
  3. State that the policy cannot be cancelled, lapsed, or materially changed without at least 30 days written notice of cancellation delivered to the City Clerk of the City of Richmond at 6911 No. 3 Road, Richmond, BC V6Y 2C1.
  4. State that coverage provided by such insurance shall protect the Contractor and the City of Richmond during the performance of the works and services specified in the attached Form of Quotation and specifically that the insurance required by such Quotation shall be consistent with the requirements therein.

if the Contract is awarded to (insert bidder's name) ______

EXCEPTIONS:

Dated at ______, British Columbia, this _____ day of ______, 2013.

BY: ______TITLE: ______

This form must be signed by the Insurance Company or an authorized Broker on behalf of the Insurance Company.

A SEPARATE FORM MUST BE SIGNED FOR EACH POLICY IF MORE THAN ONE POLICY IS APPLICABLE.

List of Previous and Current Contracts

The Bidder has recently undertaken and completed the Contracts described following and authorizes the City of Richmond to inquire as to the nature of the Bidders performance on these contracts.

Makes and Models of refrigeration equipment serviced / Company NameAddressPhone numberContact Person / Years experience

List of Subcontractors

The Bidder agrees that the subcontractors shown herein is the list of subcontractors that he proposes to use to carry out those part of the work shown on the list and, subject to their approval by the City, the Bidder agrees to employ the listed subcontractors and no others.

Nothing contained in the contract documents shall create any contractual relation between any subcontractor and the City.

The Bidder agrees that if he is awarded the contract, he will bind every subcontractor by the terms of the contract documents, as far as applicable to his work.

Description of Parts of
Work to be Sublet to
Subcontractors / Name, Address, and Telephone Number of
Subcontractor(s) to be Used to Carry Out
the Various Parts of the Work Described

(If additional space is required, attach additional)

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