Omeo District Health, East Gippsland Shire Council and Gippsland Lakes Community Health

Omeo District Health, East Gippsland Shire Council and Gippsland Lakes Community Health invite all East Gippsland schools and youth to participate in a short film competition with an ‘It Starts With Us’ theme. This short film competition is open to all East Gippsland secondary schools/students, youth organisations as well as individuals, aged 12-25 living within the East Gippsland Region. Films will be shown during this year’s East Gippsland wide National Youth Week celebration, to be held in Bairnsdale on the 18th of April 2015.

National Youth Week is an annual, week-long celebration of young people (aged 12–25) throughout Australia.

It is a joint initiative of the Australian, State, Territory and Local Governments. It gives youth an opportunity to express ideas and views and act on issues that affect their lives. It also gives young people the opportunity to have a lot of fun.

Each year, all over Australia, events are planned and organised to celebrate and recognise the contribution of young people. In 2014 more than 26,000 young people from across Victoria participated in National Youth Week activities.
National Youth Week 2015 will be held from 10 April to 19 April 2015, incorporating the theme ‘It Starts With Us’.

This coming April, community organisations from right across East Gippsland will be working together to develop a youth festival in Bairnsdale on Saturday the 18th of April, 2015. The festival will conclude with the Short Film Competition. Student and individual films will be screened on a huge outdoor cinema on the steps of the East Gippsland Library.

Winners in a range of categories will be announced on the night, with judging to take place the days prior by a panel of local celebrities and dignitaries.

The ‘It Starts With Us’ theme or message can be conveyed through any genre of film including, but not limited to; documentary, experimental, music videos, animation, narrative or video poem. The important thing is to be creative, there are no limits to the way ‘It Starts With Us’ can be interpreted or incorporated. Exciting and diverse use of visuals and sound is encouraged as well as originality, creativity, innovation, technical competence and production quality.

This competition is open to schools, groups and individuals. If you are a teacher or supervisor and wish to get your students involved in something hands on, this is a great opportunity to encourage teamwork, creativity and an understanding of film production.

Further advertising will be made available in early 2015, however we are contacting schools now, hoping you may get the chance to include the development and production of a short film within your 2015 curriculum.

Good Luck!

Competition entries must be received by Tuesday 14 April 2015.

HOW TO ENTER

§  Return the attached entry form. If you require additional printed or electronic forms please contact Carla Hall or (03) 5159 0100

§  Ensure that you have read and followed the competition terms and conditions.

§  Fill out the Entry Form and sign the Declaration.

§  Securely attach the entry form to your film entry. The entry form may be used for individual, group or school entries. NOTE: Group/school entries should use their teacher and/or school as the contact.

§  Please remember to keep a copy of your work.

§  After you have completed all of the attached forms, your DVD’s should be posted or hand delivered to:

Attention Carla Hall

Youth Worker

Omeo District Health OR

PO Box 42

Omeo. VIC 3898

Attention Amelie Boucher

East Gippsland Shire Council

Corporate Centre

273 Main Street, or PO Box 1618 Bairnsdale. VIC 3875.

§  Entries must be received by Tuesday 14 April 2015 by 5pm

TERMS AND CONDITIONS

§  Each entry must be on a separate disc with an attached entry form.

§  Entries without a fully completed entry form will not be eligible for judging.

§  Entries must acknowledge all music and images in the film credits or will not be eligible for judging.

§  Films that use unsuitable language, behaviour, activity or violence will not be eligible for judging.

§  Omeo District Health will take care, but will not accept responsibility for loss or damage to any entry.

§  Entries received after the deadline date of Tuesday 14 April 2015 at 5pm will NOT be accepted for judging.

§  Submitted films will be NOT be returned unless specifically requested (stamped, self-addressed envelope should be enclosed).

ENQUIRIES

For further information about the competition please contact Carla Hall from Omeo District Health on (03) 5159 0100 or by email

GUIDELINES

§  Your film must be specifically made for this competition

§  Your film must include the theme “It Starts With Us’

§  This competition must be your film’s first public screening

§  Your film must be 7 minutes or less (including titles and credits)

§  Your film must be suitable for children

§  The Filmmaker, and each participant in a group entry other than the legal guardian must be 25 years or younger (note: actors can be any age).

Entry submission

§  Entries must be submitted on a DVD or USB drive.

§  The same school can enter more than once but there must be only one entry per DVD.

§  Clearly label the outside cover and the DVD with film title, school name and contact person.

§  All entries will be viewed by organisers of the event prior to their public viewing. All entries will be rated by the organisers according to Digital Versatile Developments Classifications © 1998-2005 http://dvdaust.com/classification.htm. The organisers of the event reserve the right not to approve films for public viewing due to inappropriate content (such as high level violence, language, sexual references and adult themes).

Acknowledgements and credits

§  Credit frames at the end must identify full film crew and their roles, hardware and software used and acknowledgements.

§  Production group must be acknowledged or if a whole class is involved the class name is sufficient.

§  Provide name of supervising teacher if applicable.

§  All “original” music used in your film must be acknowledged in the credits including artist and composer. Royalty free music must also be acknowledged in the credits.

INTELLECTUAL PROPERTY

Use of images and sound/music

§  Entries should be suitable for public viewing. Material which has been created by other people, such as photography, stills, footage or music must have the appropriate copyright free status or permission from the source of the material must be obtained.

§  All non-original images, footage and music must be acknowledged in the film credits.

§  If your film includes recognisable images/footage of individuals, then permission must be obtained from each individual.

§  You must obtain written consent from all actors in the film for the use of their performance in the film.

§  Permission must be obtained from the parent/guardian of individuals recognised in the film if they are under 18 years of age.

§  Entrants need tick the box under the photographic and media consent section of the application form before any photos or video footage is taken of participants at the Launch/Event. By giving this permission entrants acknowledge that there will be no claim against the organisers for any reward for the publication of photographs or video footage taken at the event.

§  All music used in your entry must be original or royalty free. Artists of royalty free music must also be acknowledged in your closing credits. One suggested royalty free music website is Shockwave-Sound.Com (www.shockwave-sound.com).

§  For more information on copyright issues please visit the Australian Copyright Council website for a range of information sheets which address specific areas of copyright, including Music: use in student films and home videos (www.copyright.org.au/).

INSTRUCTIONS

§  Two (2) copies in DVD or for avi format you can use a USB drive. You need to submit films in DVD format in widescreen 16:9 captured in 1080p (720p also suitable). DO NOT send as Blu-ray. This will allow for optimum playback through Omeo District Health’s AV.

§  In addition to film Three Electronic Colour Production Stills should be submitted with your application.

§  These should be three different images of direct action from the film, NOT behind-the-scenes photos. These must be horizontal files (jpg 300dpi). For use in program and other promotional material.

§  Label your DVD and cover with (1) individual/Group/School name (2) Teacher name and (3) NYW Short Film Competition 2015

§  Please read the Terms and Conditions of the competition.

§  If your film does not meet the time and classification requirements we have set out, we will endeavour to contact you so you can choose to edit your film to fit within the requirements but we are under no obligation to do so.

FILM DETAILS
Title:
Synopsis:
(This will be used on the official program)
Rating :
(Please TICK) / G(General)
PG (Parental Guidance)
M (Mature Audiences) / Running Time
Films including credits should not be longer than 7 Minutes / ______Min______Sec
Genre / i.e. Documentary, Experimental, Music Videos, Animation, Narrative, Video Poem,
Other ______
Entry category (please tick) / ❏ Individual entry Aged 12-16
❏ Individual entry Aged 17-25
❏ Group Entry
❏ School Entry years 7-10
❏ School Entry years 11-12
❏ Individual student entry
All music has been acknowledged in film credits. ❏ YES ❏ NO
Non-original music has been copyright cleared ❏ YES ❏ NO
FILM MAKERS / CONTACT DETAILS
Name/s
School (if any):
This name will appear in promotional material listed as Director of film
If more than one film maker / Director is to be credited. Please print 2 copies of this page and fill in for each person
Date of Birth: / Age:
Applicants must be aged 12-25years and if under the age of 18 years old a parent or guardian must sign this form in the space provided
Postal address / Postcode
Telephone / Home: / Mobile:
Email
School / Connection to East Gippsland / Current student/s / past student/s / live / work / other ______
Would you like to join the Omeo District Health mailing list? Yes No
OTHER PARTICIPANTS
EVERY PARTICIPANT/ CONTRIBUTOR TO THE FILM MUST SIGN THIS SECTION.
As participants in this registered team, I / we accept all the NYW Short Film 2015 Guidelines. The undersigned participants confirm that they have read and understand NYW Short Film 2015 Guidelines prior to signing this form.
Producer/Team Leader/ Teacher DECLARATION OF ENTRANT
I, as, (Producer/Director) of the production……………………………………………… (title),
I am authorised to submit this entry for inclusion in National Youth Week short film competition 2015.
I have authority to convey that all copyright releases and clearances necessary for exhibition of the work are secured. I agree that exhibition of this work will not violate or infringe upon the rights of any person, firm or corporation.
I have read and complied with the terms and conditions of entry, filming tips and guidelines and give permission for Omeo District Health, East Gippsland Shire Council and Gippsland Lakes Community Health to transfer sections from the above titled production for use as required in relation to screening and promotional purposes.
I also confirm that the above title is an original production completed during 2015.
Signature(s): ......
Print name(s): ......
Date: ......
(If under 18 years old)
Parent/ Guardian Signature(s): ......
......
Print name(s): ......
Name / Signature / Cast and Crew
Role in film / film making ie Actor, editor, sound, director, writer, cast / Parent / Guardian Signature
(if this person is under 18 years old)
1
2
3
4
5
6
7
8
9

I consent to the use of my name, as well as photos, media recordings, information or quotes about experiences in the program for publications, including the Omeo District Health and East Gippsland Shire website and social media sites, media releases, all marketing materials, digital promotional material and electronic and print publications.

Attach another copy of this page if more space is needed, and/or written consent from parent/ guardians if they are unable to sign this form.

PHOTOGRAPHIC/MEDIA CONSENT
Film Makers Declaration & Parent/Guardian Permission (if applicant is under age 18)
 I have read, understood and signed all permission slips contained in this document.
 I consent to the use of my name, as well as photos, media recordings, information or quotes about experiences in the program for publications, including the Omeo District Health and East Gippsland Shire website and social media sites, media releases, all marketing materials, digital promotional material and electronic and print publications.
 I agree to comply with the National Youth Week, Short Film Competition Guidelines and in particular, the rules and guidelines to do with privacy and confidentiality.
APPLICANT
Name (PLEASE PRINT): ______Signature: ______Date:______
PARENT / GUARDIAN (if applicant is under age 18)
Name (PLEASE PRINT): ______Signature: ______Date:______

CLASSIFICATION GUIDELINES

G General - Suitable for all Ages Parents are able to feel confident that children may view material in this classification without supervision, knowing that no distress or harm is likely to be caused. Language: The mildest expletives, but only if infrequent and used in exceptional and justifiable circumstances. Sex: Very discreet verbal references or implications provided they are justified by the narrative or other context. Violence: Minimal, mild and incidental depictions provided they are justified by the context.

PG Parental Guidance - Recommended for Persons under 15 years. Films in this classification may contain adult themes or concepts which, when viewed by those under 15 years, require the guidance of a parent or guardian. Language: Low level coarse language is acceptable, provided its use is not excessive. Sex: Discreet verbal and/or visual depictions, references to sexual matters. Violence: Depictions of violence must be mild in their impact, and/or presented in a stylized or theatrical fashion, or in an historical context. Other: Discreet information undertones and/or anti-drug references. Mild supernatural or 'horror' themes may warrant PG. Minimal nudity if in a justifiable context.