Oldmans Township Committee
Meeting Minutes
February 13, 2013
The regular monthly meeting of the Oldmans Township Committee was held on February 13, 2013. Meeting was called to order by Mayor Moore at 7:00 PM. This meeting was held in compliance with the Sunshine Law. All joined in the Pledge of Allegiance.
Members present: Harry Moore, George Bradford and Cordy Taylor
Previous Minutes:January 2, 2013 Reorganization Meeting
January 2, 2013 Regular Meeting
January 17, 2013 Budget Meeting
January 17, 2013 Executive Session
Mr. Taylor made a motion to approve, Mr. Bradford seconded and all agreed to approve the minutes.
Resolution 2013-43Establishing Pay Rate(s) for Hourly Employees
Mr. Bradford made a motion to approve, Mr. Taylor seconded and all agreed.
Resolution 2013-44Cancel Balances Remaining on Ordinance 2011-12 – Purchase of Public Works Equipment.
Mr. Taylor made a motion to approve, Mr. Bradford seconded and all agreed.
Resolution 2013-45Cancel Balances Remaining on Ordinance 2010-03 – Stumpy Road
Mr. Bradford made a motion to approve, Mr. Taylor seconded and all agreed.
Resolution 2013-46Introduction to Ordinance 2013-02 “Ordinance to Exceed the Municipal Budget Appropriations Limits and to Establish a Cap Bank”
Public Hearing will take place March 2, 2013
Mr. Taylor made a motion to approve, Mr. Bradford seconded and all agreed.
Resolution 2013-47Authorizing Issuance of 4 Raffle Licenses to Oldmans Township School PTA
Mr. Bradford made a motion to approve, Mr. Taylor seconded and all agreed.
Resolution 2013-48Authorizing Transfer of 2012 Reserves
This resolution was introduced by title only. The Finance Dept. is still in the midst of a software conversion and the exact numbers for the transfers were not available.
Mr. Bradford made a motion to approve, Mr. Taylor seconded and all agreed.
Resolution 2013-49Authorizing Sale of Old Municipal Building – 32 W. Mill Street
This resolution was introduced by title only following the auction on same date of the old municipal building. There was one successful bidder. This resolution authorizes the Mayor and Clerk to sign the Agreement of Sale.
Mr. Bradford made a motion to approve, Mr. Taylor seconded and all agreed.
Discussion Items:
Mr. Rob Allen/Waste Management of NJ Inc.
Mr. Allen was unaware of the Township’s desire to possibly split the award of the contract – recycling versus solid waste. He suggested a three year option to go out to bid. Has twenty-six years experience hauling trash. When asked, was okay with Wednesday pickup date.
26 W. Mill Street – Rental House
Township received a bid offer of $10,000.00 to purchase the property from Bibeau. Mr. Moore made a motion to reject the bid, Mr. Taylor seconded and all agreed.
Fire Company Command Structure
Mr. Taylor met with each fire chief, has attended their monthly meeting and attended a drill. He stated that the position that the Township desires is an administrative position, not a command position. Both fire companies have nominated a person to be the Administrator with elections to be held in March. He is waiting for comments from the other Committee members regarding the draft of the job description of the Fire Administrator.
Application for Membership to Logan Volunteer Fire Company
Gary Shaw -Mr. Taylor made a motion to approve, Mr. Bradford seconded and all agreed.
Brittany Beres-Mr. Taylor made a motion to approve, Mr. Bradford seconded and all agreed.
Assignment of Tax Sale Certificate
Ms. Taylor presented to the Committee a request from Mr. Tropeo that Tax Sale Cert. 00-03 for Block 7/Lot 4 be assigned to him so he can proceed with foreclosure and ownership proceedings.
Mr. Bradford made a motion to approve, Mr. Taylor seconded and all agreed.
Dog Enclosure
Ms. Taylor reported what four other local municipalities have for dog ordinances. Two municipalities requiring fencing for “potentially vicious dogs” and the other two municipalities have no requirements. Mrs. Hall spoke of her experience with loose dogs. The Committee decided to retain
Schoolhouse Condominiums (a representative was now available)
Mr. Taylor did not participate in this discussion/presentation. Ms. Johann Muldoon handed out an information packet to each Committee member. She became involved in the project 3-4 weeks ago. She is licensed architect in Ireland and is now in charge of overseeing the completion of Schoolhouse Condominiums. Outstanding issues include continued work on approval for the septic system. Owner is willing to reduce the number of units to meet the local Dept. of Health’s septic requirements, which may be 2-8 units rather than the approved 16 units. Ms. Muldoon is willing to give regular updates to the Committee at the end of each month, inspect the work being completed and pay builders. Ms. Muldoon requested an 8 week period to work on septic approval. The build out of the units would be in phases with the first and second floors done first; the basement would be last. A Management Plan would be put in place to make sure the grass is cut, trees pruned and name the responsible person. Ms. Muldoon has toured the building and stated that the building, in her opinion, is sound, roof is good but there is dampness and some vandalism. It was agreed between the Committee and Ms. Muldoon that the building will be demolished if the timeline is not met. The owner of the property will be responsible for the demolition and would retain ownership of the land.
Public Comment:None.
Payment of Bills
Mr. Taylor made a motion to approve the payment of the bill list and additions, Mr. Bradford seconded and all agreed.
Mr. Hackett -Still holding funds for Fabbri Builders and MMPF Architects. Mr. Tedesco sent a letter to the Committee advising release of funds.
Mr. Taylor made a motion to approve the release of funds, Mr. Bradford seconded and all agreed.
Mr. Taylor -Green Technologies provided a quote for new HP Computers at $579 each which could be funded under the capital ordinance for upgrades. Mr. Green wanted a 50% deposit but Mr. Hackett stated that municipalities do not typically give a deposit – just purchase orders.
Mr. Hackett -Requested the Committee consider having a fire monitoring service – the cost of which would be $352/year.
Received quotes for tires on pick up truck.
Budget should be able to be introduced at next Township meeting, March 6th. Waiting for State Aid figure. April would be the public hearing and adoption.
Based on the recommendation of the Township Committee Mr. Hackett transferred $1,000.00 into the demolition line item for future use.
Ms. Taylor -Gave results of rabies clinic and dog licensing. Also inquired about Woodstown’s interest in shared service of street sweeper.
Mr. Taylor -The Oldmans Township School Board was very happy with their recent meeting held at Town Hall. Mr. Green, Pres. Of the School Board, would like to discuss with the Board the possibility of having the School Board meeting meet regularly at Town Hall.
Mr. Taylor attended a Shared Service Meeting hosted by the County Freeholders. Steve Sweeney was there.
Mr. Taylor is in receipt of both fire companies annual reports and attended one of their training sessions.
Mr. Bradford -Is in receipt of Rescue Company’s call numbers but will follow up on annual report.
Mr. Hackett -Had a discussion with Carneys Point for shared service of trash and recycling.
Resolution 2013-50Executive Session – Contract Negotiations – Trash and Recycling Services.
Mr. Bradford made a motion, Mr. Taylor seconded and all agreed. The Committee went into Executive Session at 8:20 p.m.
Meeting resumed at 8:45 p.m. to Public Session.
Resolution 2013-51Award of five (5) Year Contracts for Trash and Recycling as follows:
Casworth-Solid Waste Removal
Waste Management -Recycling Removal
Mr. Taylor made a motion to approve, Mr. Bradford seconded and all agreed.
Mr. Taylor -Requested a long range planning session to circulate ideas.
Mr. Hackett-Should be able to hold a long range planning meeting as a special meeting in the spring and advertise as such.
Mr. Taylor -Questioned if a resolution was passed in 2012 regarding One Command Structure for the Fire Companies and if so, could it be rescinded since the Township is now working with two companies and one administrator?
There being no further business, on motion by Mr. Taylor, seconded by Mr. Bradford and all agreed to adjourn the meeting at 9:00 PM.
Respectfully Submitted,
Melinda Taylor
Municipal Clerk