Ok St Bd of Examiners for Ltc Administrators, 6-27-2012

OK ST BD OF EXAMINERS FOR LTC ADMINISTRATORS, 6-27-2012

MINUTES

The Regular Board meeting of the Oklahoma State Board of Examiners for Long Term Care Administrators (OSBELTCA) was held June 27, 2012. The meeting location was at the Shepherd Mall Office Complex, 2401 NW 23rd, Ste 62, OSBELTCA Conference Room, Oklahoma City, Oklahoma. In the absence of Mr. Bill Weaver, Chair, Mr. Bill Pierce, Vice-Chair presided over the meeting.

MEMBERS PRESENT

Mr. Bill Pierce, Vice-Chair, OK City

Ms. Susan Barnes, Sec-Treasurer, Marlow

Ms. Nancy Atkinson, OK City

Mr. Curtis Aduddell, OK City

Mr. Jim Jakubovitz, Tulsa

Ms. Denise Wilson, Langley

Mr. Brett Coble, Ardmore

Ms. Susan Haws, Glenlpool

Ms. Stacie Ware, Broken Arrow

MEMBERS ABSENT

Mr. Bill Weaver, Chair, OK City

Ms. JackiMillspaugh, OK City

Ms. Nancy Pfeifer, Tulsa

OTHERS PRESENT

Mr. Gaylord Z. Thomas, Executive Director

Ms. Brinda White, Assistant Attorney General

Mr. Richard Mildren

Ms. Ginger Dean

Ms. Pam Duren

Ms. Becky Moore

Ms. Lisa Croston

Ms. Jessica Allen

Ms. Linda Byrd

Ms. Brenda Clark

Mr. DjoganDjogan

Mr. John Hellman

Ms. Susie Walcher

Mr. Bill Pierce, Vice-Chair, called the meeting to order at 9:05 am and stated that we were in compliance with the Open Meeting Act and Authority.

Mr. Pierce asked Ms. Pam Duren to call roll to establish a quorum.

Present were Ms. Nancy Atkinson, Ms. Susan Barnes, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Ms. Denise Wilson, Mr. Bill Pierce, Mr. Brett Coble, Ms. Susan Haws and Ms. Stacie Ware.

Mr. Pierce asked the public to introduce themselves.

Motion was made by Mr. Jim Jakubovitz, seconded by Mr. Brett Coble, to approve the minutes of the 5-23-2012 meeting as submitted. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Ms. Denise Wilson, Mr. Bill Pierce, Mr. Brett Coble and Ms. Susan Haws. Negative – None. Abstaining – Ms. Stacie Ware.

Mr. Jim Jakubovitz, Chair of the Education Committee, gave his report as follows:

Mr. Jakubovitz led the review, discussion and possible action regarding the new potential licensees.

Mr. Jakubovitz informed the Board that Mr. DjoganDjogan met the requirements as an Oklahoma Long Term Care Administrator. Discussion followed.

Motion was made by Mr. Jim Jakubovitz, seconded by Ms. Susan Barnes, to approve Mr. DjoganDjogan as an Oklahoma Long Term Care Administrator. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Ms. Denise Wilson, Mr. Bill Pierce, Mr. Brett Coble, Ms. Stacie Ware and Ms. Susan Haws. Negative – None. Abstaining – None.

Mr. Jakubovitz informed the Board that Ms. Susie Walchermet the requirements as an Oklahoma Long Term Care Administrator. Discussion followed.

Motion was made by Mr. Jim Jakubovitz, seconded by Ms. Stacie Ware, to approve Ms. Susie Walcheras an Oklahoma Long Term Care Administrator. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Ms. Denise Wilson, Mr. Bill Pierce, Mr. Brett Coble, Ms. Stacie Ware and Ms. Susan Haws. Negative – None. Abstaining – None.

Mr. Jakubovitz informed the Board that Mr. John Hellman met the requirements as an Oklahoma Long Term Care Administrator by reciprocity. Discussion followed.

Motion was made by Mr. Jim Jakubovitz, seconded by Ms. Stacie Ware, to approve Mr. John Hellman as an Oklahoma Long Term Care Administrator. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Ms. Denise Wilson, Mr. Bill Pierce, Mr. Brett Coble, Ms. Stacie Ware and Ms. Susan Haws. Negative – None. Abstaining – None.

Mr. Jakubovitz informed the Board that Ms. Brenda Clark met the requirements as an Oklahoma Long Term Care Administrator. Discussion followed.

Motion was made by Mr. Jim Jakubovitz, seconded by Ms. Stacie Ware, to approve Ms. Brenda Clark as an Oklahoma Long Term Care Administrator. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Ms. Denise Wilson, Mr. Bill Pierce, Mr. Brett Coble, Ms. Stacie Ware and Ms. Susan Haws. Negative – None. Abstaining – None.

Mr. Jakubovitz informed the Board that Ms. Jessica Allen met the requirements as a Certified Assistant Administrator. Discussion followed.

Motion was made by Mr. Jim Jakubovitz, seconded by Ms. Stacie Ware, to approve Ms. Jessica Allen as a Certified Assistant Administrator. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Ms. Denise Wilson, Mr. Bill Pierce, Mr. Brett Coble, Ms. Stacie Ware and Ms. Susan Haws. Negative – None. Abstaining – None.

The licenses/certificates were presented at this time.

Mr. Jakubovitz informed the Board that the Oklahoma State Department of Health had submitted the following program for approval forcontinuing education hours for Oklahoma Long Term Care Administrators:

Long Term Care Provider Training

Discover the Roots of Success

Moore Norman Tech Center – S. Penn Campus

Oklahoma City, Oklahoma

June 27th, 2012

Requesting 6 hrs of CE (Administrator may only attend 1 program for CEUs)

And

Oklahoma University Tulsa Campus

Tulsa, Oklahoma

July 26, 2012

Requesting 6 hrs of CE

This item was inadvertently left off the agenda. As a result, this item will be placed on next month’s agenda and voted on again.

Motion was made by Mr. Jim Jakubovitz, seconded by Ms. Stacie Ware, to approve the aforementioned program for 6 hours of continuing education for Oklahoma Long Term Care Administrators. Motion carried with voting as follows: Affirmative - Ms. Susan Barnes, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Ms. Denise Wilson, Mr. Bill Pierce, Mr. Brett Coble, Ms. Stacie Ware and Ms. Susan Haws. Negative – None. Abstaining – Ms. Nancy Atkinson.

Mr. Richard Mildren, the Board’s Prosecuting Attorney, led the review, discussion and possible action regarding OSBELTCA v. ALBERTA ALSPAUGH License No. 2908, Case No. 12-11(P) Possible Evidentiary Hearing on Complaint; Possible Executive Session Pursuant to 25 O.S. Supp. 2009, §307(B)(8); Possible Board Action.

A summary of the Settlement Agreement had been previously distributed.

The Settlement Agreement stated that the respondent agreed to voluntarily and permanently surrender her license as a Long Term Care Administrator and agreed to pay administrative costs in the amount of $500.00 within 60 days of the date this Order is adopted by the Board. Discussion followed.

Motion was made by Mr. Jim Jakubovitz, seconded by Ms. Susan Barnes, to approve the aforementioned Settlement Agreement. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Mr. Bill Pierce, Mr. Brett Coble, Ms. Stacie Ware and Ms. Susan Haws. Negative – None. Abstaining – Ms. Denise Wilson.

Mr. Gaylord Z. Thomas, Executive Director, led the review, discussion and possible action regarding the Probable Cause Committee Report.

Mr. Thomas reported that the Probable Cause Committee recommended that there was no probable cause regarding Case No. 12-18(H).

Motion was made by Mr. Jim Jakubovitz, seconded by Ms. Susan Barnes, to accept the recommendation of the Probable Cause Committee that there was no probable cause regarding the aforementioned case. Motion carried with voting as follows: Affirmative - Ms. Susan Barnes, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Ms. Denise Wilson, Mr. Bill Pierce, Ms. Stacie Ware and Ms. Susan Haws. Negative – None. Abstaining – Ms. Nancy Atkinson and Mr. Brett Coble.

Mr. Thomas reported that the Probable Cause Committee recommended that there was no probable cause regarding Case No. 12-29(D); however they will receive a letter of concern.

Motion was made by Mr. Jim Jakubovitz, seconded by Mr. Curtis Aduddell, to accept the recommendation of the Probable Cause Committee that there was no probable cause regarding the aforementioned case. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Ms. Denise Wilson, Mr. Bill Pierce, Ms. Stacie Ware and Ms. Susan Haws. Negative – None. Abstaining - Mr. Brett Coble.

Mr. Thomas reported that the Probable Cause Committee recommended that there was no probable cause regarding Case No. 12-15(P); however there was a two to one recommendation of no probable cause.

Mr. Thomas reported that the Probable Cause Committee recommended that there was no probable cause regarding Case No. 12-31(H).

Motion was made by Ms. Susan Barnes seconded by Mr. Jim Jakubovitz, to accept the recommendation of the Probable Cause Committee that there was no probable cause regarding the aforementioned case. Motion carried with voting as follows: Affirmative – Ms. Susan Barnes, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Ms. Denise Wilson, Mr. Bill Pierce, Mr. Brett Coble, Ms. Stacie Ware and Ms. Susan Haws. Negative – None. Abstaining - Ms. Nancy Atkinson.

Mr. Thomas reported that the Probable Cause Committee recommended that there was no probable cause regarding Case No. 12-19(P).

Motion was made by Ms. Susan Barnes, seconded by Mr. Jim Jakubovitz, to accept the recommendation of the Probable Cause Committee that there was no probable cause regarding the aforementioned case. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Mr. Bill Pierce, Mr. Brett Coble, Ms. Stacie Ware and Ms. Susan Haws. Negative – None. Abstaining - Ms. Denise Wilson.

Mr. Thomas reported that the Probable Cause Committee recommended that there was no probable cause regarding Case No. 12-25(H).

Motion was made by Ms. Susan Barnes, seconded by Mr. Brett Coble, to accept the recommendation of the Probable Cause Committee that there was no probable cause regarding the aforementioned case. Motion carried with voting as follows: Affirmative - Ms. Susan Barnes, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Mr. Bill Pierce, Mr. Brett Coble, Ms. Stacie Ware and Ms. Susan Haws. Negative – None. Abstaining - Ms. Nancy Atkinson and Ms. Denise Wilson.

Mr. Thomas reported that the Probable Cause Committee recommended that there was no probable cause regarding Case No. 12-34(H).

Motion was made by Mr. Jim Jakubovitz, seconded by Mr. Brett Coble, to accept the recommendation of the Probable Cause Committee that there was no probable cause regarding the aforementioned case. Motion carried with voting as follows: Affirmative - Ms. Susan Barnes, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Ms. Denise Wilson, Mr. Bill Pierce, Mr. Brett Coble, Ms. Stacie Ware and Ms. Susan Haws. Negative – None. Abstaining - Ms. Nancy Atkinson.

There was discussion relating to Mr. Thomas adding a brief summary to each case for the Board members review.

After discussion, it was decided to table Item No. 8 – Review, discussion and Possible Action Regarding Future Board Meeting Dates and Times until the July 25,2012 Board meeting.

Mr. Bill Pierce, Vice-Chair, led the review, discussion and possible action regarding the election of Officers for FY 2013.

Mr. Pierce asked for nominations for Chair.

Mr. Jim Jakubovitz nominated Mr. Bill Weaver for Chair.

Motion was made by Mr. Curtis Aduddell, seconded by Ms. Susan Barnes that nominations cease. Motion was made by Mr. Jim Jakubovitz, seconded by Ms. Susan Barnes to approve Mr. Bill Weaver as Chair. Motion carried with voting as follows: Affirmative - Ms. Nancy Atkinson. Ms. Susan Barnes, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Ms. Denise Wilson, Mr. Bill Pierce, Mr. Brett Coble, Ms. Stacie Ware and Ms. Susan Haws. Negative – None. Abstaining – None.

Mr. Pierce asked for nominations for Vice-Chair.

Mr. Jim Jakubovitz nominated Mr. Bill Pierce for Vice-Chair.

Motion was made by Ms. Susan Barnes, seconded by Mr. Brett Coble that nominations cease. Motion was made by Mr. Jim Jakubovitz, seconded by Ms. Susan Hawes to approve Mr. Bill Pierce as Vice-Chair. Motion carried with voting as follows: Affirmative - Ms. Nancy Atkinson. Ms. Susan Barnes, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Ms. Denise Wilson, Mr. Brett Coble, Ms. Stacie Ware and Ms. Susan Haws. Negative – None. Abstaining – Mr. Bill Pierce.

Mr. Pierce asked for nominations for Sec-Treasurer.

Ms. Susan Hawes nominated Ms. Susan Barnes for Sec-Treasurer.

Motion was made by Ms. Nancy Atkinson, seconded by Mr. Brett Coble that nominations cease. Motion was made by Ms. Susan Hawes, seconded by Mr. Curtis Aduddell to approve Ms. Susan Barnes as Sec-Treasurer. Motion carried with voting as follows: Affirmative - Ms. Nancy Atkinson, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Mr. Bill Pierce. Ms. Denise Wilson, Mr. Brett Coble, Ms. Stacie Ware and Ms. Susan Haws. Negative – None. Abstaining – Ms. Susan Barnes.

Mr. Bill Pierce led the review, discussion and possible action regarding the contract for our prosecuting attorney, Richard Mildren, for FY 2013. Discussion followed.

Motion was made by Ms. Susan Barnes, seconded by Mr. Curtis Aduddell, to approve the contract for our prosecuting attorney, pending approval also by the Attorney General, for the FY 2013. Motion carried with voting as follows: Affirmative - Ms. Nancy Atkinson, Ms. Susan Barnes, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Mr. Bill Pierce. Ms. Denise Wilson, Mr. Brett Coble, Ms. Stacie Ware and Ms. Susan Haws. Negative – None. Abstaining – None.

Ms. Susan Barnes, Sec-Treasurer, deferred to Mr. Gaylord Z. Thomas to give the Finance Report since it was to cover the FY 2013 Budget. Mr. Thomas had previously sent everyone the budget by email for their review along with explanations informing them that the budget was less than last year and that we were still not making as much as we were spending. Discussion followed.

Motion was made by Ms. Susan Hawes, seconded by Ms. Denise Wilson, to approve the FY 2013 Budget as submitted. Motion carried with voting as follows: Motion carried with voting as follows: Affirmative - Ms. Nancy Atkinson, Ms. Susan Barnes, Mr. Curtis Aduddell, Mr. Jim Jakubovitz, Mr. Bill Pierce. Ms. Denise Wilson, Mr. Brett Coble, Ms. Stacie Ware and Ms. Susan Haws. Negative – None. Abstaining – None.

There was no report regarding the Legislative Committee.

There was no report regarding the Personnel Committee.

There was no report regarding the QA/Rules Revision Committee.

There was no report regarding the Code of Ethics Committee.

Mr. Gaylord Z. Thomas, Executive Director, gave his report as follows:

1. REGISTRATION SYSTEM: The work for this new system (AMANDA) has been progressing normally and we will be “live” and ready to start the grandfathering process on July 1. We cannot reasonably expect there won’t be problems, but we think we can handle whatever “flaws” or “bugs” we might discover along the way. Coincidentally, some of today’s paperwork was accomplished on the new system, such as the licenses we presented earlier in the meeting.

2. NAB MEETING NOTES: Returned from the NAB Annual Meeting in Providence, Rhode Island with a lot of “thoughts” (as usual) and additional information.

a. Domains of Practice: “Professional Practice Analysis” which is done every 5-7 years is about to begin again. Some of our administrators should be asked to participate in that process when it does begin (though I’ve never personally met anyone who has participated in the past). This is the “study” that is done to determine the proportion of time spent in the various domains (even to adjust the content of them) and, in turn, dictates the percentage of questions on the NAB Exams in each of these Domains of Practice.

b. NAB Foundation Studies: The NAB Foundation had sponsored two studies about two years back and the results of those studies (relating to degrees, NAB exam results and even a a correlation to success in running a nursing home are addressed). When I do get those White Papers, I will be sure to share them with you all.

c. State Governance Committee: The question was asked by one Board as to what other Boards “measure” to determine if they’re being effective and there was a pretty good discussion and a wide array of responses. My “take away” was that Boards tend to measure in areas where they have been “bitten” in the past and some weren’t even aware of what they measure. Caused me to think that “we” (as a relatively new body) probably need to do some strategic planning and develop our “vision” (not “my” vision, but the collective vision of this Board).

i. Develop our own mission statement.

ii. Determine some long range goals (even define long range to us).

-Is it 5 years? 10? 20?

iii. Determine/set milestones that will get us there.

d. Elections/Appointments: NAB elections were held this year (held every two years) and a new Secretary and Treasurer were elected. No surprises at the Chair and Chair-elect positions. Following the meeting, the new chair, Randy Snyder (Executive Director for the Board in Minnesota), appointed me to the role of Vice Chair of two committees: the aforementioned “State Governance Committee” and the “Bylaws Committee.” Coincidentally, Oklahoma was specifically mentioned by the outgoing chair in his comments as doing the things that NAB has been advocating (such as licensing additional long term care administrator types).

3. BOARD VACANCIES:Still expecting some interim appointments from the Governor’s office and DHS… In the meantime, with 12 filled seats, our quorum, per rule, is 7 (not 8).

4. ADMINISTRATIVELY CLOSED: (FYI) Case #12-28(H) was administratively closed upon receipt of changes by the IDR panel which changed the scope/severity of the findings of the associated survey and referred tags to be less than “substandard quality of care” and therefore not something the OSDH would refer to this Board.

5. BOARD MEMBER HANDBOOKS: Updates provided in your packets to include the new rules (effective 1 July 12) and an updated Board Member contact sheet.

6. UPCOMING DATES OF NOTE:

Rules Effective July 1 (“grandfathering” begins through October 1)

Preceptor Training: July 11th

NHA State Standards Exam: July 18th

NEXT BOARD MEETING: July 25th

AU Fall Term Begins: August 2nd

NAB Review Seminar: August 13th and 14th

Mr. Jim Jakubovitz, Chair of the Education Committee, informed his committee that he would like to meet for a few minutes following the meeting today.

The meeting adjourned at 10:35 a.m.

Respectfully Submitted,

SUSAN BARNES, SEC-TREASURER