Ogden Valley Winter Sports Foundation Board
Minutes
/February 8, 2010
/7:00 PM
/Great Basin Engineering
Meeting Called By:Jeff Harrison, Board President
Type of Meeting:Monthly Board Meeting
Facilitator:Jeff Harrison
Note Taker:Jill Calton
Attendees:Jeff Harrison, Troy Price, Colette Smith, Kris Ahmann, Paul Guimond, Angie Yubero, Michael Kenny, Jill Calton, Paul Anderson, Rich Thomason, Tate Callantine, Mike Belmont, Dennis Neilson
Agenda topics
APPROVE MINUTESJ. HARRISON
DISCUSSIONMotion to approve last months minutes
CONCLUSIONS
ACADEMY UPDATE
T. CALLANTINE
Action Items from January’s Board Meeting:
Action Item:Facilities committee needs to address locker space issue(Paul Anderson, Troy Callantine, Jeff Harrison, Troy Price).
Discussion: School has stressed that they do not want any additional buildings built but want to figure out how to give the team enough space. Custodian has provided a coat/hook system which has helped. Custodian was given a ski team sweatshirt as a thank you gift.
Action Item:Transportation is sufficient for now but if there is growth there will be a need for additional vehicles next year.
Discussion: Van has been in twice for work on the radiator. Wear and tear on a van with 130,000 miles has taken it’s tole. Transportation costs have gone up since the academy started. Originally as a bonus they told the academy kids they could get a ride to Rainbow Gardens but it has turned into a ride to their homes. Proposed that the van goes down Ogden Canyon as originally planned. The van could stop at the water treatment plant for those who need to go the other way.
Motion: Rich, Mike, Dennis and Colette and Tyler form a committee to evaluate the vehicle and transportation for academy athletes that will work for the athletes and finances.
Approved
ACTION ITEM:Mark Brower to come to Wolf Mountain to do an analysis of the timing equipment and give an estimate on how to upgrade/fix the system.
DISCUSSION:KSL News interviewed principal, athletes and Tate that will air in the next three days on the evening news. Will also show on KSL.com. The athletes did an essay on why they love skiing and ski racing, this is how they decided who got to be interviewed. Three athletes were selected to be interviewed. Superintendent gave the coaches keys to the outside door to the locker area, making it easier to access the locker during non-school hours. Overall school is going well. Several early morning trainings at Wolf were successful. There has been an issue with the timing not working. The company (based out of Salt Lake) is looking at it. Parents chipped in for a jacket to give to the Wolf mtn general manager as a thank you gift.
End of second quarter report was good, athletes are doing well at school. The upcoming month will be big with the kids traveling and missing several days of school. The counselor/principal has a calendar that shows the days the athletes will be missing. Tate will talk to her personally tomorrow to make sure the teachers are aware of when the athletes will be gone and make sure they have their homework.
Action Items: Make sure the Academy has a presence at the YSL Champs. Troy to look over the schedule and plan a booth and open house.
EXECUTIVE COMMITTEE REPORT
J. HARRISON
Action Items from January Board Meeting:
ACTION ITEMS:Angie Yubero to look into sponsors that are on the team vehicle. Needs to be addressed each year and sponsors that haven’t renewed need to have their logo removed.
Discussion:Angie has been making phone calls and is working on sponsorship. Out of all the logos on the van, only approximately 5 have paid.
ACTION ITEMS:Hold separate meeting in April to review new contracts with Program Director and Administrator.
Discussion:Since the last meeting there have been 2 meetings with the Program Director. The biggest change is time period of the contract, indemnification (there is an attorney reviewing this). Once those are resolved the contract will be signed.
DISCUSSION:Wolf Creek/Beaver Mtn meeting with Jeff Summers and Rob Thomas. They were concerned because Beaver mountain would become the main ski team at Wolf Mtn. Jeff summers who we have been working with for 7 years is very supportive of the OVW but equally supportive of Beaver Mountain and made comments about how nice the athletes are and respectful of the resort and they don’t want to cut those kids out. There is a problem with too many athletes on the mountain and we’re clogging up the mountain for the rest of his clientele. He had several different solutions, 1) to develop a training center on the NW side of the mountain and even have talks of putting a lift in for exclusive training over there. It’s a ways off, they would need a lift and snowmaking equipment. Jeff told them we are addressing the issue with Snowbasin vs Wolf Mtn and branding. Things needed to read OVW instead of Snowbasin. Jeff wants to talk to Beaver Mtn and propose absorbing them into our team.
DISCUSSION: Timing:John Hammond (timing expert for the foundation) met with Troy and Jeff Summers at Wolf Creek and went through the plan of how to get the timing set up for the event. The hard wiring isn’t in place. Wolf Creek is going to purchase quality wire that will be under the ground so there will be wiring to tap into for next year and the 2-week window in March.
DISCUSSION:You-tube videos, Jeff’s seen videos of training posted on a site. Asked if this is something we can do. Comment from Colette, Chris Poepping would post these in the past, problem was when the video ended other videos would pull up and they need a way to have parental control over what the kids can see when they view the videos. Might be a better potion to put the videos on our own website.
Action item: Have Tate work with Mike Kenny to get videos uploaded to a website.
DISCUSSION:International Bache laureate program for high schools. Initially developed in Switzerland for the children of people who had their kids in an embassy so wherever they were they could know their kids are being developed. It’s spread across the world, 11th and 12th years you can get an IB diploma which is good for 30 college credits, better than AP or concurrent enrollment. If you have an IB diploma you’re better than a 4.0 grade point average. It would make our academy very strong, it starts 7th grade. Jeff hopes that Snowcrest can get it, it could work because it’s small and there’s a lot of class space. They are not opposed to having that as the school for the district, Weber High for the High School. Ogden City is very interested.
Action Item: Need to start planning progression to high school level for the academy. Need marketing for the Academy, Jeff to work on marketing material.
DISCUSSION:Working on grooming the Women’s finish to have extra area to train. Instead of training on Willow we could train there which is a little steeper and you could ride the John Paul lift.
PROGRAM DIRECTOR’S REPORT
T. PRICE
DISCUSSION:See Troy’s director’s report. A couple of athletes violated the athlete code of conduct Proposed that the Grievance Committee have new members. Mike Kenny has volunteered to serve on the committee. The issue needs to be addressed at both the family and program level. Tate to address with the academy athletes as well.
TREASURER’S REPORT
K. AHMANN
Action Items from January Board Meeting:
Action Item:Have updated cash flow report year round so we can know at any time if we are ok financially. Troy to put together. Executive committee is meeting from 6:15 to 7:00pm so the board meetings are more timely.
Cash flow report has been ran for the past year, cash is up $11,000.
Action Item:Grant issue-how much does an individual get back for obtaining a grant. Last year it was approved that a certain % of the grant was given back to the individual writing the grant. Rich to contact Deb Neal to ask for past board minutes and to get her feedback on grants and how they are written. Not discussed.
DISCUSSION:See financials submitted by Kris.
Action Item:Budget committee to meet to discuss fees, transportation, facility fund, etc.
FUNDRAISING
J. HARRISON
Action Items from January Board Meeting:
Action Item: Paul to look into alternative dates for the ski a thon and report back next month. Not discussed.
DISCUSSION:
TEAM VEHICLES
R. THOMASAN, T. PRICE
DISCUSSION:Transportation committee to meet prior to next board meeting.
ACTION ITEMS:
OTHER
C. SMITH, M. BELMONT
Action Items from January Board Meeting:
Action item:Mike will purchase two scanners for $100 each to keep better control over expenses being paid and keeping the budget current. Kris to keep track of the budget and once we’ve reached the point that money is no longer available Kris will notify the board and Troy so everyone feels comfortable about where the money is being spent. Key is transparency! Board needs to know finances of the program before board can approve expenditures. Ultimately the Director should be informing the Board of financial status of the foundation.
Two scanners have been purchased and Troy is working on setting them up and training on use. Mike Belmont is to train Troy & Tate on use of the scanners.
Action Item:Create email address to YSL champs (yslchamps@....) email will be forwarded to Mike. Not discussed.
Monday, March 8h is the next Board Meeting.
Motion to adjourn:9:00pm
Approved
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