Official Bid Notice

OFFICIAL BID NOTICE

MT. LEBANON, PA

Sealed bids will be received by the Commission of Mt. Lebanon, PA, until 11:00 am prevailing time on Thursday, August 7, 2003 for the following:

Firefighter Personal Protective Equipment

Specifications, bidding blanks and all necessary information may be obtained at the office of Stephen A. Darcangelo, Fire Chief, 710 Washington Road, Mt. Lebanon, PA 15228, or online from Bidnet.com.

A bid bond in the amount of 10% of the total bid amount must accompany each bid. An officer of the company submitting the bid must sign the bid bond. Failure of an officer of the bidding company to sign the bid bond shall be cause for automatic rejection of the bid.

Additionally, the bidder must submit a current Financial Statement and a Stockholder Disclosure Statement with the bid.

Bids must be sealed and addressed to Stephen M. Feller, Manager, 710 Washington Road, Mt. Lebanon, PA 15228, and indicate “FIREFIGHTER PERSONAL PROTECTIVE EQUIPMENT” on the outside of the envelope.

The Commission of Mt. Lebanon reserves the right to reject any and all bids and waive any and all formalities from the bid documents.

MT. LEBANON, PA

REQUIREMENTS OF BID

The word “Purchaser” as used in these specifications shall refer to Mt. Lebanon, PA. The word “Contractor” as used in these specifications shall refer to the vendor selected by Mt. Lebanon to supply the firefighter personal protective equipment.

In accordance with these specifications, and with the advertisement, a copy of which is attached, sealed proposals are requested from reputable manufacturers/dealers for the following:

Firefighter Personal Protective Equipment

LIABILITY OF CONTRACTOR

1. The firefighter personal protective equipment (PPE) shall meet the detailed requirements of the specifications provided.

2.Each bid must be accompanied by a set of “Contractor’s Specifications” consisting of a detailed description of the PPE proposed. Included shall be specification sheets indicating make, model, features and materials of all components the Contractor intends to furnish.

1. A bid bond in the amount of 10% of the total bid amount shall be furnished with the bid. An officer of the company submitting the bid must sign the bid bond. Failure of an officer of the bidding company to sign the bid bond shall be cause for automatic rejection of the bid.

1. The bidder must submit a current Financial Statement and Stockholder Disclosure Statement with their bid.

1. Any bidder that is a manufacturer’s representative must submit letters of credit from the PPE suppliers indicating the financial wherewithal to purchase and supply the PPE for the contract.

1. Bid prices shall exclude Federal Excise Tax and Pennsylvania Selective Sales and Use Tax. Upon request, Mt. Lebanon, PA will furnish Certificates of Exemption to the successful bidder.

1. Proposals must be received no later than the time stipulated in the Official Bid Notice.

1. Proposals must be submitted on the Official Bid Form. All blank spaces are to be completed and no other marks are to be made thereon. All bids must be properly signed.

1. All bids must be sealed and have the words “Proposal for Firefighter Personal Protective Equipment” marked on the outside of the envelope.

1. The detailed specifications provided hereafter are and shall be considered a part of these requirements.

1. The Contractor shall provide an authorized manufacturer’s representative to properly fit and size each firefighter scheduled to receive PPE. The representative shall be available for sizing during normal work hours as well as evening and weekend hours.

1. The Contractor shall agree to submit separate invoicing for PPE allocated to Mt. Lebanon career firefighters and to Mt. Lebanon volunteer firefighters.

OFFICIAL BID FORM

I, the undersigned, being duly authorized to submit this bid proposal and being fully aware of all applicable specifications of Mt. Lebanon, PA, do hereby offer to supply the following at the prices indicated.

FIREFIGHTER PERSONAL PROTECTIVE EQUIPMENT

WARRANTY: ______

DELIVERY

LEAD TIME: ______

COMPANY: ______

ADDRESS: ______

REPRESENTATIVE: ______

TITLE: ______

SIGNATURE: ______

DATE: ______

TELEPHONE: ______

FAX: ______

E-MAIL: ______

ALL BIDS MUST BE SIGNED

PRICING

Item

/

Quantity

/

Price

Unit Price

/

Total Price

FireGear Base Level Custom Turnout Coat

/ 55

FireGear Base Level Custom Turnout Pants

/ 55
Custom Coat Oversize Charges / N/A
Custom Pant Oversize Charges / N/A

Zipper with Velcro Coat Closure in lieu of Chicago Style Closure

/ N/A
Second Radio Pocket / N/A
Hand warmer Style Pockets in Lieu of Semi-bellows Cargo Pockets / N/A
Patch Pocket on Pants / N/A
Spanner Key Pocket On Pant Leg / N/A
Flashlight Tube on Pant Leg / N/A
Coat Collar Hood Fastening System / N/A

FireGear Stock Turnout Coats – Standard Sizes

/ 10

FireGear Stock Turnout Pants – Standard Sizes

/

10

Stock Coat Oversize Charges /

N/A

Stock Pant Oversize Charges /

N/A

SPECIFICATIONS

FOR

FIREFIGHTER PERSONAL PROTECTIVE

EQUIPMENT

MT. LEBANON FIRE DEPARTMENT

555 WASHINGTON ROAD

MT. LEBANON, PA 15228

TABLE OF CONTENTS

Section 1General

1.1General Information

1.2Exceptions to Specifications

1.3Options

1.4Changes in Specifications

1.5Completion Requirements

1.6Intent of Specifications

1.7Quality and Workmanship

1.8Acceptance and Rejection

1.9Service

1.10Invoicing and Payment

1.11Warranty

1.12Default

1.13Delivery

1.14Measuring and Sizing

Section 2Custom Turnout Gear Materials

2.1Outer Shell

2.2Moisture Barrier

2.3Coat Thermal Liner

2.4Pant Thermal Liner

Section 3Custom Coat Construction

3.1General

3.2Outer Shell Arm/Shoulder Construction

3.3Outer Shell Construction

3.4Thermal Enhancement System

3.5Moisture Barrier/Thermal Barrier Design

3.6Moisture Barrier/Thermal Liner Construction

3.7Liner Attachment to Coat

3.8Cuff Extension and Wristlets

3.9Thumb Loops

3.10Collar

3.11Front Closure Area

3.12Closure

3.13Cargo Pockets

3.14Cuff Reinforcements to Outer Shell

3.15Retro-Reflective Trim

3.16Hanger Loop

3.17Labeling

3.18Sizing

Section 4Custom Coat Accessories

4.1Radio Pocket

4.2Flashlight Clip and Loop

4.3Microphone Loop

4.4Letters and/or Numbers

4.5Removable Name Patch

4.6Patch Pocket on Sleeve

Section 5Custom Pant Construction

5.1Outer Shell Design

5.2Thermal Enhancement System

5.3Moisture Barrier/Thermal Liner Design

5.4Liner Attachment to Pant

5.5Pant Fly Closure

5.6Pockets

5.7Side Pull Tabs

5.8Cuff Reinforcements

5.9Retro-Reflective Trim

5.10Thread

5.11Identification

5.12Labeling

5.13Sizing

Section 6Custom Pant Accessories

6.1Reinforcements

6.2Knee Padding Between Shell and Reinforcement

6.3Insertable Knee Pad

6.4Vertical Retro-Reflective Trim

6.5Suspenders

Section 7Separately Priced Options

Section 8Stock Turnout Gear Specification

8.1Stock Turnout Coats

8.2Stock Turnout Pants

1.0GENERAL

1.1GENERAL INFORMATION

1.1.1These specifications are intended to detail the PPE requirements for the Mt. Lebanon Fire Department.

1.1.2The bid requested consists of two separate turnout gear groups: Custom and Stock. Each group shall be priced separately and shown in the appropriate spaces on the Official Bid Form.

1.1.3All components and parts not specifically mentioned in these specifications, but which are necessary in order to provide complete and fully functional PPE shall be provided and installed. The supplied PPE shall include all standard design and construction features normally furnished by the Contractor in addition to those specified in this document.

1.1.4These specifications shall become a part of the contract.

1.1.5The words “he”, “his”, and “men’ when used in these specifications represent both the masculine and feminine genders.

1.2EXCEPTIONS TO SPECIFICATIONS

1.2.1The following specifications shall be strictly adhered to. The specific brand name and model numbers specified herein shall be the only items acceptable to the Purchaser.

1.2.2In the event that a particular material, style or construction method specified cannot be supplied, the bidder shall furnish, on a sheet entitled “Exceptions to Specifications”, a detailed explanation of the non-compliant item and the reason for the non-compliance.

1.2.3The Mt. Lebanon Fire Department reserves the right to reject any part of or all of non-compliant bids.

1.3ALTERNATIVES AND OPTIONS

1.3.1Turnout coats and pants specified herein, furnished with the standard features and accessories, in standard sizes will constitute base models.

1.3.2Pricing is also requested for oversized garments and certain accessories. Such pricing shall be shown in the appropriate location on the Official Bid Form, and shall be accompanied by a dollar amount and appropriate mathematical sign indicating the increase or decrease in the bid price that would be realized by selection of the indicated alternative or option.

1.3.3The alternatives and/or options shall be priced as unit pricing only.

1.4CHANGES IN SPECIFICATIONS

1.4.1Any changes in these specifications subsequent to their publication and distribution will be valid only if such changes appear under Mt. Lebanon, PA letterhead and over the signature of the Mt. Lebanon Fire Chief.

1.5COMPLETION REQUIREMENTS

1.5.1Upon delivery of the PPE, the Purchaser will inspect all components supplied for conformance with the specifications, correct fit and satisfactory performance.

1.5.2Any and all repairs, alterations, changes or adaptations necessary to comply with these specifications or perform successfully shall be done at the Contractor’s expense.

1.5.3In the event such repairs, alterations, changes or adaptations do not yield satisfactory results, the Contractor must, within thirty (30) days, provide a remedy that is satisfactory to the Purchaser.

1.5.4If the Contractor is unwilling or unable to remedy any identified problems or deficiencies, the Purchaser reserves the right to find the Contractor in default.

1.6INTENT OF SPECIFICATIONS

1.6.1It is the intent of these specifications to cover the components necessary to provide PPE for the Mt. Lebanon Fire Department.

1.6.2The PPE items shall include, but not be limited to, turnout coats and turnout pants.

1.6.3Each bid shall be accomplished by a set of “Contractor’s Specifications” consisting of a detailed description of the PPE components and accessories proposed. The Contractor Specifications shall include specification sheets indicating make, model, features design characteristics and performance characteristics of all items the Contractor intends to furnish.

1.7QUALITY AND WORKMANSHIP

1.7.1The design of the PPE must embody the latest PPE manufacturing practices. The workmanship must be of the highest quality in its respective field.

1.7.2Prior to acceptance, Purchaser will inspect all PPE with particular attention to fit, finish, construction and durability.

1.8ACCEPTANCE AND REJECTION

1.8.1Purchaser reserves the right to accept the best bid, reserves the right to reject any and all bids and reserves the right to waive any formalities. Purchaser reserves the right to accept in whole or part any bid submitted.

1.9SERVICE

1.9.1The Contractor must provide service on the PPE and accessories.

1.9.2Repairs and alterations shall be available with a maximum three-week turnaround time.

1.10PAYMENT AND INVOICING

1.10.1All bids shall be based upon payment in full upon acceptance by Purchaser, as detailed in Section 1.5 – Completion Requirements.

1.10.2 Contractor shall agree to provide separate invoicing to Mt. Lebanon, PA and the Mt. Lebanon Volunteer Fire Company for the PPE items purchased by each entity.

1.11WARRANTY

1.11.1Each bidder shall furnish a copy of the manufacturers published warranty for each component or accessory to be supplied.

1.12DEFAULT

1.12.1Causes of a default in performance by the Contractor may include, but are not limited to: failure to perform the Contract according to its terms, conditions and specifications; failure to make delivery or complete work within the time specified.

1.12.2If Contractor is deemed to be in default of Contract, Purchaser shall notify Contractor of such default in writing.

1.12.3Once Contractor has been declared to be in default of the Contract, the Purchaser shall not be liable for any further payment to the Contractor after the date of such default, except for commodities, supplies, equipment or services delivered and accepted on or before the date of default and for which payment had not been made as of that date.

1.13DELIVERY

1.13.1Bidder shall indicate on the Official Bid Form the time from order placement to delivery.

1.13.2All pricing shall include the cost of delivery to Mt. Lebanon.

1.14MEASURING AND SIZING

1.14.1Contractor shall provide a qualified manufacturer’s representative to measure each firefighter for proper size.

1.14.2The representative who will do the measuring shall be available for multiple measuring sessions to accommodate firefighters schedules.

1.14.3Measuring sessions shall be available during normal work hours, evenings and weekends.

1.14.4It shall be the Contractor’s responsibility to correct any item that does not properly fit as a result of incorrect measuring.

2.0CUSTOM TURNOUT GEAR MATERIALS

2.1OUTER SHELL

2.1.1The outer shell shall be constructed of a multifilament Nomex, and spun Kevlar blend (Ex. 2F3) with a weight of approximately 7.0 oz/yd2. Color to be gold or white.

2.2MOISTURE BARRIER

2.2.1The moisture barrier shall be constructed of a bicomponent membrane bonded to Nomex® pajama check face cloth (i.e., Type 2C) with a total combined weight of approximately 5.0 oz. per square yard.

2.3COAT THERMAL LINER

2.3.1The thermal liner shall be a lightweight Combination Liner System (CLS) consisting of a facecloth of filament and spun yarns, quilted to a Kevlar batting weighing approximately 6.8 oz/yd2 in the main body of the coat. In addition, and to offer increased thermal protection in the upper torso area, including the full circumference of the arms the gear would be manufactured of a similar thermal liner as above, but with a weight of 7.8 oz/yd2. This optimized solution results in improved total heat loss, while incorporating excellent thermal protection in the vital areas of the garment.

2.4PANT THERMAL LINER

2.4.1The thermal liner in the pant shall consist of a 100% Kevlar batt quilted with Nomex thread to a slick Nomex twill face cloth constructed from filament and spun yarns (i.e., Glide II ™) with a total combined weight of approximately 7.8 oz. per square yard. The face cloth shall be gray in color.

3.0CUSTOM COAT CONSTRUCTION

3.1GENERAL

3.1.1The outer shell body of the coat shall be one piece joined to the arm/shoulder pieces at the front and back yoke. The length of the coat when measured from the base of the collar at the middle of the back to the bottom of the hem shall be no less than 30” ( 28” women’s coat) and no more than 34” ( 32” women’s coat), graded according to chest size and shall provide at least an 8” overlap to protective pants. The outer shell hem shall extend no more than 1.5” below the hem of the moisture barrier/thermal liner.

The coat shall be available in three different lengths to ensure sufficient overlap of coat and pant (women’s coats are 2” shorter) :

• Short, which is 30’’ from collar seam to hem (for firefighters 5’6’’ and less);

• Regular, which is 32" from collar seam to hem;

• Tall (for those fire fighters over 6'-1") which is 34" from collar seam to hem.

3.2OUTER SHELL ARM/SHOULDER CONSTRUCTION

3.2.1The front yoke, back yoke, shoulder and sleeve on each side shall be made up of one arm/shoulder piece on each side. Each arm/shoulder piece shall attach to the main body piece and will form not less than a 95 degree angle when the suit is laid flat with the arms extended to the sides. The design and construction shall allow for complete and unrestricted movement through the full range of motion of the arm and shoulder. The underarm portion of the single arm/shoulder piece shall act as an underarm “gusset” or “bellows” without sewing in any additional pieces. This design shall reduce excess bulk as well as the possibility of seam failure and seam leakage by eliminating any and all underarm, set-in sleeve and shoulder seams. The sleeve seam shall be contoured at the elbow to provide greater comfort and ease of movement. Coat rise shall be limited to 2” to 4” and cuff and wristlet rise shall be eliminated as a result of the design. Sleeve length shall be graded according to chest size and shall be adjusted for unusually long or short arms. Additionally, shoulder pads of Nomex batting will be sewn strategically in the upper shoulder area. The dimensions of the pad are 8 inches by 7 inches wide tapering to 4 inches at its farthest point. This will provide additional thermal protection where SCBA straps compress the area.

3.3OUTER SHELL CONSTRUCTION

3.3.1The arm/shoulder pieces shall be joined at the back with a flat felled seam. The arm/shoulder pieces shall be joined to the main body with a safety stitch and double top stitched using a lock stitch. The underarm sleeve seams shall be joined with a flat felled stitch. The coat hem shall be top stitched with two rows of lock stitching. There shall be no exposed raw edges.

3.4TES – THERMAL ENHANCEMENT SYSTEM

3.4.1The outer shell shall incorporate the FireGear, Inc. Thermal Enhancement System (TES). It shall consist of a single layer of 606 Nomex® mesh sewn into the outer shell of the coat at the neckline, yoke seam and sleeve cuff seams. It shall be two separate sleeve pieces constructed in conformity with the “arms-up” design of the outer shell and liner and shall cover the upper back, upper chest, shoulders and arms. This shall aid in ventilation and moisture vapor transmission and increase thermal protection in the upper body, shoulders and arms during high thermal loading.

3.5MOISTURE BARRIER/THERMAL LINER DESIGN

3.5.1The moisture barrier/thermal liner shall incorporate the same design as the outer shell and shall perform in the same manner to minimize coat rise, eliminate sleeve and cuff rise and provide the greatest mobility. It shall be graded in accordance with modern pattern practices to allow proper fit inside the outer shell. Two (2) 8-1/2” X 9” pocketsconstructed of Nomex® 90, black, material shall be sewn to the thermal liner material only on the inside of the moisture barrier/thermal liner on the left and right side of the body. In addition, at the top of the shoulder there shall be a contoured padding of 2 thermal liner layers between the moisture barrier and the thermal liner to provide extra padding and thermal protection. The elbows shall have a padding of neoprene-coated material sewn to the thermal liner for moisture protection.

3.6MOISTURE BARRIER/THERMAL LINER CONSTRUCTION

3.6.1All moisture barrier seams shall be safety stitched and sealed on the breathable membrane side of the moisture barrier with a minimum 7/8” wide seam-sealing tape to prevent moisture penetration. The tape shall be applied under pressure by a hot air seam-sealing machine designed for that purpose.

All thermal liner seams shall be sewn with a safety stitch.

The contoured padding at the top of the shoulder shall be sewn to the thermal liner material only. The stitching shall not penetrate the moisture barrier fabric.

The top edge of the pocket shall be edge finished, turned under and top stitched with one row of lock stitching. The pocket edges shall be overlock stitched, turned under and the pocket shall be attached to the thermal liner material only, with lock stitching. The stitching shall not penetrate the moisture barrier fabric.

The moisture barrier shall be sewn to the thermal liner at its perimeter with the inside facing out. It shall then be turned so that the right side faces out and the breathable membrane barrier side of the moisture barrier is oriented toward the quilt batt on the inside. It shall be top stitched with one row of lock stitching around the entire perimeter.