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TO: Department Chairs
Administrative Support Staff
FROM: Dr. Karen L. Olmstead, Interim Provost & Vice President of Academic Affairs
DATE: October 30, 2017
RE: 2018 SPRING TERM FACULTY OVERLOAD, NON-TENURE TRACK, AND NEW ADJUNCT FACULTY CONTRACTS –
THE ONLINE ADJUNCT PROCESS IS FOR RENEWALS ONLY.
Spring Semester contracts can be accessed as follows: http://www.salisbury.edu/provost/Faculty_Contracts/FacultyContractPage.html.
Contract Dates for Spring Semester 2018 are:
Session 1 – regular academic session Jan. 22 – June 4, 2018 (drop/add: Jan. 29-Feb. 2)
Session SP7W1 – First 7 week session Jan. 22 – Mar. 23, 2018 (drop/add: Jan. 29-30)
Session SP7W2 – Second 7 week session Mar. 19 – May 24, 2018 (drop/add: Mar. 26-27)
Your Dean’s Office may have additional required steps not covered within these general contract instructions. Please contact them for any specific School level deadlines or questions.
TIMELINE:
√ Completed and fully signed contracts with Pay Distribution forms and other required documents (see
Other forms list) are due from department chairs to school deans. (Pay Distribution information has been included on the
online contract for renewal adjuncts thus a separate form is no longer necessary for them.)
Contracts starting Jan. 22 due Dec. 15 Contracts starting Mar. 19 due Feb. 19
√ Original signed contracts with other required forms (see Other forms list), are due to Human Resources. Pay
Distribution forms are due to Payroll.
Contracts starting Jan. 22 due to HR Jan. 17 Contracts starting March 19 due to HR Mar. 14
√ Pay Authorization Forms, completed and signed by the Department Chair, are due to the Payroll Office
immediately following Drop/Add. Department Chair Offices should prepare, then verify enrollment after Drop/Add and
prior to sending. For on time payment to those who opted for biweekly pay, Pay Authorization Forms must be received
no later than the day after drop/add.
NOTE: Exempt and non-exempt staff teaching overloads require an Adjunct Contract with Dual Employment form. An Adjunct Offer letter is not required.
INSTRUCTIONS:
Reminder: There cannot be errors or Wite-Out® on the front of the contract. Any changes to the document should be made by striking through and initialing the item (all contract signers must initial all changes).
Appointment and Position
Rank should be completed as:
o Tenured or Tenure Track faculty, rank should be listed as the current rank of the faculty member.
o Instructor, Assistant Professor, Associate Professor or Professor.
o Non-tenure Track faculty, rank should be listed as Lecturer, Clinical Assistant Professor, Clinical Associate Professor, Professor of the Practice, Artist-in-Residence, etc.
o Adjunct faculty, rank should be listed as the current rank: Adjunct I or Adjunct II.
Department Account Number or Source of Funds: should indicate the funds used to pay the contract (department code or grant title and number if federal funds will be used).
General Conditions - You must list the department code, course number, section number, course name and number of credit hours OR contact hours, NOT BOTH. Indicate the dollar amount paid per course at one of the rates defined by rank in the chart below or indicate the total salary in the space provided.
Rank / Stipend Per Course CreditInstructor/Lecturer / $833.33
Assistant Professor / $866.67
Associate Professor / $900.00
Professor / $933.33
NOTE: For contact hour rates, see your school policy.
Adjunct I faculty pay rank is equivalent to Instructor/Lecturer. Adjunct II faculty must be paid 10% above the per course credit for Instructor/Lecturer ($916.66).
For doctoral courses, a $5000 stipend (regardless of rank) will be paid if there is a minimum of five (5) students.
Dual/Multiple Employment – This section to be completed by the employee and initialed where indicated.
Other forms that will be needed at the time of hire and renewal: These forms, and more specific instructions regarding them, can be found by using the links below:
Fingerprinting: Please refer any new faculty member or one that has been inactive for three or more academic years to the University Police Department, East Campus Complex (ECC 149). The department is open for walk-ins on Tuesdays and Wednesdays from 1:00-3:00 PM, or by appointment by calling 410-548-2900. To obtain the correct form and sworn statement, send an email to: . You will need to complete the section at the top of the form prior to giving it to the employee to take to University Police. Please do not use the form on the University Police web page as it is designed for use by the general public and does not contain the information needed to process SU employee background checks. Additional information regarding background checks can be found: http://www.salisbury.edu/hr/Current-Employees/default.html.
Employee Eligibility Verification (I-9): For any new faculty or anyone who has had a complete break in service from SU for one semester or longer. Winter and Summer sessions are not counted as a break in service. (Exception for PIN and FTNTT employees with a break in service, please contact HR.)
W-4 Form (Employee Withholding Allowance Certificate) and State of MD Payroll Direct Deposit Form: For any new faculty member and anyone that has not received a paycheck within the last academic year.
Employee Personal Data Sheet: For any new faculty member or anyone that has had a change in personal data,
education and/or emergency contact information.
Adjunct Offer Letter: required for a new adjunct faculty member or one who is returning after three academic years of inactivity.
Dual Employment Form: To be completed by primary and secondary supervisors for all non-exempt and exempt staff members who teach overload courses.
The above documents, if required, should be forwarded with the original signed contract to Human Resources
by the date indicated on page 1 of this memo.
If you have any questions regarding this information, please contact your school dean's office.