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RAWALPINDI INSTITUTE OF CARDIOLOGY, RAWALPINDI

PRE-QUALIFICATION OF CAFETERIA FOR ONE YEAR (EXTENDABLE)

BRIEF INTRODUCTION OF THE CONTRACTOR / COMPANY

S. # / FACTORS / DESCRIPTION
Name of the Contractor / Company
Date of Establishment
Owner / Contractor Name
CNIC No
Mailing Address
Contact No(s)
Email Address
NTN NO
GST NO
Bank Names & Account No (for which statement is enclosed)
Company’s Stamp / Signature by Owner


RAWALPINDI INSTITUTE OF CARDIOLOGY,

RAWAL ROAD, RAWALPINDI

051-9281111

APPLICATIONS FOR PRE-QUALIFICATION OF CONTRACTOR / FIRMS FOR CANTEEN / CEFETERIA FOR ONE YEAR (EXTENDABLE) AT RAWALPINDI INSTITUTE OF CARDIOLOGY, RAWALPINDI

REFERENCE NO: RIC/ PO/5341/17, Dated:27-04-2017

Applications are invited from reputed & well establishedfirms/Contractors having vast experience in the relevant field, registered with sale tax and income tax department for Pre-qualification ofcanteen / cafeteria contractors to run the Canteen / Cafeteria at Rawalpindi Institute of Cardiology, Rawalpindi.

The interested contractors / firms are required to submit following information / documents dulypage marked and indexed to the office of the undersigned.

KNOCKOUT CLAUSES

SR. # / DETAIL / YES / NO / PAGE #
KNOCK OUT CLAUSES
1 / Original receipt for purchase of tender
2 / Valid National ID Card (NADRA)
3 / Company profile including managerial capability. (Name, Address, Tel No)
4 / Acceptance of terms and condition of tender documents duly signed and stamped
6 / An affidavit on stamp paper of Rs.100/- submitting that the firm is never blacklisted on any grounds whatsoever from Government / Autonomous institutions
7 / Income Tax returns of last three years
8 / Bank Certificates
9 / Valid National Tax Number
10 / Valid General Sale Tax certificate / Valid Professional Tax certificate
12 / Fresh CDR @ 2% of estimate price
GENERAL CLAUSES
1 / The certified list of employees with their pay roll.
2 / The list of SOPs/Guidelines on which they operate.
3 / An affidavit on stamp paper of Rs.20/- that the bidder will ensure to provide only those services in cafeteria which are permitted in the bidding document.
4 / The original invoices of equipment purchased by the bidder for other organization
5 / Last year Audited balance sheet
6 / The reference of experience for catering services provided to minimum two organizations of 150 employees each.
7 / Health certificate of employees already working in these above references.

EVALUATION CRITERIA

S# / Parameters / Details / Marks / Remarks
1 / Past Experience /
  1. 05years’ experience = 20
  2. 03 years’ experience = 15
  3. 02 years’ Experience = 10
  4. 01 years’ Experience = 5
  5. < 1 years = 0
/ 20 / Past experience of organizations having more than 300 employees will be considered only. Bidder has to produce experience certificate from the organizations.
2 / Financial Status /
  1. Last year Audited balance sheet = 8
  2. Tax Returns (last 2 years) = 4
  3. Bank Certificate = 8
/ 20 / BankStatements are notrequired. Bidder canprovidemorethan oneBankcertificates
3 / No. of cafeterias /
  1. More than 4 = 10
  2. 3 = 8
  3. 2 = 6
  4. 1 = 5
/ 10 / Cafeterias operated in the last one year in an organization having more than 300 employees
4 / Administrative Organization and Staffing /
  1. > 50 employees = 10
  2. 35-49 employees = 8
  3. 20-34 employees = 5
  4. 15-19 employees = 2
  5. > 15 employees = 0
/ 10 / Authenticated and certified list of employees along with the pay rolls is required.
5 / Quality Assurance /
  1. Health certificate of employees = 4
  2. Quality assurance guidelines and protocols = 3
  3. Quality Certification = 3
/ 10 /
  1. Issued by Health/ Food authorities
  2. Written guidelines and protocols
  3. For example ISO or any other authenticated organization

6 / List of equipment /
  1. > 5 number equipment = 10
  2. 3-5 number equipment = 8
  3. > 3 number equipment = 5
/ 10 / Original invoices of equipment in the name of bidder. Equipment includes vendor machines, refrigerators, Deep Freezers, Ovens, microwaves, food processors etc.
7 / Rates of items / Best consolidated discounted rate for both staff and general public / 20 / Average of the unit price will be compared

Total marks: 100Total marks Obtained:

Qualifying marks 60%

TERMS & CONDITION:

  1. Last date for purchase of documents18thMay2017 till 02:00 pm
  2. Last date for submission of documents20thMay 2016 at 11:00 am
  3. Last date for opening of pre-qualification 20thMay 2016 at 11:30 am
  4. The contract for one year and also extendable
  5. Estimate price of bid Rs. 3,000,000/-
  6. Fresh CDR @ 2% of the estimate price
  7. Schedule of Payment
  1. 25% of the contract amount deposit immediately at time of contract agreement.
  2. 25% of the contract amount will be paid after 02 months (from the date of contract agreement)
  3. 25% of the contract amount will be paid after 05 months (from the date of contract agreement)
  4. 25% of the contract amount will be paid after 07 months (from the date of contract agreement)
  1. If contractor does not submit the payment according to above mention schedule, the committees forfeit their bid security and contract agreement will be cancel.
  2. Contractor submits performance guarantee @ 10% of contract amount in the shape of CDR / Bank Guarantee of at the time award / contract agreement.
  3. During the period of award / contract agreement the contractor will be bound to pay Income Tax and any other Tax imposed by the Government.
  4. Contractor will not transfer their contract / agreement to any other contractor.
  5. Contract agreement will be signed by procuring agency and contractor if any dispute arise the decision of Executive Director will be final.
  6. The Executive Director have right to cancel contract if the services are unsatisfactory.
  7. The contractor will be responsible to submit the electric, water & gas charges on 10th of every month.(as per sub meter reading / charges fix by hospital management)
  8. The contractor will submit the security clearance certificate as well as medical clearance certificate of all employees / worker.
  9. Contractor will be allowed to run the cafeteria at the place allowed by the hospital management no other place will be allowed.
  10. The contractor will be responsible for cleaning, dusting & washing of canteen.
  11. The contractor will be responsible to cover all the foods.
  12. The contractor will be responsible to provide fresh & best quality of food.
  13. The contractor will be responsible for repair & maintenance ifany damage of Govt. Property will be charge from the contractor at the replacement cost of new items.
  14. Canteen will be kept open 24/7
  15. The contractor will maintain quality of food and service up-to the satisfaction of the management however a penalty up-to maximum to Rs. 5000/- per complain will be imposed subject to the verification by the management.
  16. Addible oil of better quality will be use for cooking. No recycling of any cook item shall be allowed.
  17. Contractor will be ensure that no “Stock Out” of any item from the displayed menu list.
  18. Fresh milk / tetra pack milk will be use for tea.
  19. Institute management and contractor will mutually decide rate of items which are not include in price list.
  20. The propose rate list is attached as Annexure- A
  21. If contractor charges more than approved rates then Fine will be imposed (up to Rs.1,000/- per complain) by the Executive Director which will be payable by the contractor.
  22. Surprise visit can be done by concerning officer for checking of food quality if quality of food found sub standard then officer can be destroy that items and all the loss / damages will bear by the contractor.
  23. Contractor will be responsible for keeping the entire canteen and kitchen premises neat and clean. Penalty will be charge (up to Rs.1,000/-) if any complaint will be noted during the surprise visit of the management.
  24. Rate list must be display on cash counter.
  25. The workers of Cafeteria must wear neat & clean uniform with name plate (provided by the contractor) at all times.
  26. All terms & conditions will not challengeable in any court of Pakistan
  27. Contractor will bring / provide the following item
  28. Deep Freezer & Refrigerator
  29. Cooking Range
  30. Micro-wave Oven
  31. Chips boiler machine with Chip Cutter
  32. Glass showcase for display of items
  33. Crockery
  34. Furniture
  35. Hospital will be provided space for cafeteria, 03 rooms for cafeteria, electricity, Gas & Water.
  36. In case of breach of term and condition the security of bidder / contractor will be forfeit.
  37. If the committee not satisfied with the hygiene condition of cafeteria and food after 3 repeatedly visits then the hospital cancel the contract and case of black listing will be initiate and contractor.
  38. The Contractor shall not be allowed to sublet the job and award subcontracts under this Contract
  39. In case of construction of OPD building the cafeteria will be closed or shifted another available place.
  40. Only pre qualified bidders / contractors will participate in auction of cafeteria.
  41. Only Relevant Experienced Bidders / Contractors can participate for pre-qualification of cafeteria.

Interested bidder / contractor may get the Pre-qualification documents from the Purchase cell of Rawalpindi Institute of Cardiology, Rawalpindi upto 18thMay 2017 during office hours on submission of written application and a copy of CNIC along with payment of non-refundable Rs.1,000/- The Pre-qualification documents can also be downloaded from the websites and.

Sealed proposals for pre-qualification for canteen are required to be brought in person by the authorized representative of the interested firms / contractor on 20thMay 2017 at 11:00ampositively in the Purchase Cell of Rawalpindi Institute of Cardiology, Rawalpindi. The proposal for Pre-qualificationreceived till the stipulated date & time shall be opened on the sameday at 11:30am in the presence of authorized representative of the firms / contractor who choose to attend.

In case the date of opening or last date of sale is declared as a public holiday by the government or Non-working day due to any reason, the next official working day shall be deemed to be the date of sale and submission and opening of tenders accordingly. The time and venue shall remain the same.

Maj Gen (R)

Executive Director

Azhar Mahmood Kayani,HI(M)

R I C, Rawalpindi

RAWALPINDI INSTITUTE OF CARDIOLOGY, RAWALPINDI

RATE LIST FOR CAFETERIA TEMS RATE WILL BE PROVIDED BY THE VENDOR / CONTRACTOR (AVERAGE OF THE UNIT PRICE WILL BE COMPARED)

Annex: A

S. # / ITEMS / RATES FOR PUBLIC / RATES FOR STAFF
LUNCH / DINNER ITEMS
Anda Gravi
Aloo / Pease Qeema
Aloo Bhujia
Beef Qorma
Beef Biryani
Chapati
Chicken Biryani
Chicken Karahi
Chicken Nihari
Chicken Qorma
Chicken Achari
Egg Tomato
Daal Chana
Daal Mash
Daal Mong Masoor
Haleem
Kofta Curry
Naan
Karhi Pakora
Peas / Channa Pulao
Plain Rice
Vegetable Rice
Zeera Rice
Chicken Chillies with Vegetables
Vegetable & Egg Fried Rice
BREAKFAST ITEMS
Bred / Slice
Boiled egg
Amlate
Porage
Fried egg
Tea / Dodh pati
Pratha
Roti
SNACKS ITEMS
Tea Bag (Green)
Milk Tea (Dhoodh Pati)
Office Tea (Normal)
Shami Kabab (Per piece)
Aloo Samosa / Pakora
Beef Burger
Chatpata Chat
Finger Chips
Chicken Roll
Patato Cutlet
Qeema Samosa
Vegetable Sandwich
Vegetable Roll
Chicken Patties
Vegetable Patties
Cold Drink – Regular
Mineral Water (Small)
Chicken Burger
Shwarma / Pratha Roll
Fruit Chat
Dhai Bhalay
Fresh Juices / Milk Shakes
Fruits / Russian Salad
Company’s Stamp / Signature by Owner