Government of West Bengal
Directorate of Animal Resources and Animal Health
Office of the Deputy Director, Animal Resources Development & Parishad Officer, Purba Bardhaman
6th Floor, PURTA BHAWAN, Sadarghat Road, Sreepally, Purba Bardhaman, Pin-713103
Phone & Fax: (0342)2644117, e-mail:
NIT No: DD,BDN/proc/NIT-3(e)(2nd call) Date of Issue: 5th February, 2018
The Deputy Director, Animal Resources Development & Parishad Officer, Purba Bardhaman, 6th Floor, PURTA BHAWAN, Sadarghat Road, Sreepally, Purba Bardhaman, Pin – 713103 on behalf of Governor to the State of West Bengal invites on line bids (in two bid system) for preparing the rate schedule for the year 2017-18 from the Manufacturer/Distributors/Authorised dealer/ Bona-fide Agency/Firmfor ‘Supply of Veterinary instruments at the Multi Disciplinary Hospital, Katwa, Purba Bardhaman under the Govt. of West Bengal for the year 2017-’18. Earnest money of Rs.40,000/- (Rupees forty thousand) only to be deposited through on line. No tender fee is required for participation in the tender process.
Uniform rate along with delivery, loading, unloading, installation, commissioning and all other charges should be quoted against each individual item. No separate rate is to be quoted for each of the above item which will not be considered for acceptance.
Online Receipt and Refund of EMD of e-procurement through State Govt. e-procurement Portal
- Login by the bidder:
a)A bidder desirous of taking part in a tender invited by a Stare Government Offices / PSUs, Autonomous and Local Bodies, PRIs, etc. shall login to the e-procurement portal of the Government of West Bengal using his login ID and Password of DSC (Digital Signature Certificate)
He will select the tender to bid and initiate payment of pre-determined EMD / Tender Fees for that tender by selecting from either of the following payment modes:
i)Net banking (any of the banks listed in the ICICI Bank payment gateway) in case of payment through ICICI Bank payment gateway.
ii)RTGS / NEFT in case of office payment through Bank Account in any Bank.
2. Payment Procedure for EMD:
a)Payment by the Net Banking (any listed Bank) through ICICI Bank Payment Gateway:
i)On selection of net banking as the payment mode, the bidder will be directed to ICICI Bank payment Gateway web page (along with a string containing a Unique ID) where he will select the bank through which he wants to do the transaction.
ii)Bidder will make the payment after entering his Unique ID and Password of the bank to process the transaction.
iii)Bidder will receive a confirmation message regarding success/failure of the transaction.
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iv)If the transaction is successful, the amount paid by the bidder will get credited in the respective pooling account of the State Government / PSU / Autonomous Body / PRIs, etc. maintain with the focal point Branch of the ICICI Bank at R. N. Mukherjee Road, Kolkata for collection of EMD / Tender Fees.
v)If the transaction is failure the bidder will again try for payment by going back to the firststep.
- Refund/Settlement process:
i)After opening of the bids and technical evaluation of the same by the tender inviting authority through electronic processing in the e-procurement portal of the State Government, the tender inviting authority will declare the status of the bid as successful orunsuccessful which will be made available, along with the details of the unsuccessful bidders, to ICICI Bank by the e-procurement portal through web services.
ii)On receipt of the information from the e-procurement portal, the bank will refund, through an automated process, the EMD of the bidders disqualified at the technical evaluation to the respective bidders’ bank accounts from which they made the payment transaction. Such refund will take place within T+2 Bank Working Days where T will mean the date on which information on rejection of bid is uploaded to the e-procurement portal by the tender inviting authority.
iii)Once the financial bid evaluation is electronically processed in the e-procurement portal, EMD of the technically qualified bidders other than that of the L-1 and L-2bidder will be refunded, through an automated process, to the respective bidder’s bank accounts from which they made the payment transaction in the same manner as described in the earlier point. However, the L-1bidder should not be rejected till the LOI process is successful.
iv)If the L-1 bidder accepts the LOI and the same if processed electronically in the e-procurement portal, EMD of the L-2bidder will be refunded through an automated process to his Bank account in the same manner as described in the earlier point after Award of contract (AOC) to the L-1 bidder is uploaded to the e-procurement portal by the tender inviting authority.
a)EMD of the L-1 bidder for tender of State Government Office will automatically gate transferred from the pooling account to the State Government deposit head ‘’8443- 00-103-001-07’’ through GRIPS along with the bank particulars of the L-1 bidder.
b)EMD of the L-1 bidder for tenders of the state PSUs/Autonomous Bodies/Local Bodies/PRIs etc. will automatically gate transferred from the pooling account to their respective linked bank account alongwith the bank particulars of the L-1 bidder. In both the above cases, such transfer will take place within T+1 Bank Working Days where T will mean the date on which the Award of Contract (AOC) is issued.
c)The Bank will share the details of the GRN No. Generated on successful entry in GRIPS with the e-procurement portal for updatation.
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v)Once the EMD of the L-1 bidder is transferred in the manner mentioned above, Tender fees, if any, deposited by the bidder will be transferred electronically from the pooling account to the Government
revenue receipt head ‘0070-60-800-013-27’ through the GRIPS for government tender and to the respective link bank account for State PSUs / Autonomous Bodies / Local Bodies / PRIs etc. tenders.
vi) All refunds will be made mandatorily to the Bank Account from which the payment of EMD and Tender fees (if any) were initiated.
Tenders should normally be floated in two parts one Technical Bid (BID-A) and other Financial Bid (BID-B).
Tender must be supported by:
In statutory cover:
a)Scanned ORIGINAL NIT duly digitally signed.
b)Scanned ORIGINAL Application Form.
c)Scanned ORIGINAL Check List.
In non-statutory cover/Folders:
- Certificates :
a)Scanned ORIGINAL GST Registration Certificate.
b)Scanned ORIGINAL Prof. Tax Clearance certificate along with challan valid up to 31.03.2018.
c)Scanned ORIGINAL PAN Card.
d)Scanned ORIGINAL AADHAR Card.
e)Scanned ORIGINAL Trade License valid up to 31.3.2018
f)Scanned ORIGINAL literature/leaflet.
- Company details:
g)Scanned ORIGINAL authorized dealer /distributorship certificate (not required for OEM)
- Declaration:
h)Scanned ORIGINAL Printed Brochure / Literature of the quoted item(s).
Attested photo-copy will not be considered in on-line submission as valid documents. Bidder(s) will have to upload the NIT digitally signed.
NO TENDER WILL BE ACCEPTED IF THE SAME IS NOT SUPPORTED WITH ALL THE ABOVE DOCUMENTS MENTIONED AT SL.NO. a) TO d) IN BID–A IN STATUTORY COVER.
Rate should be quoted NET in figure inclusive of delivery, loading & unloading charges, including applicable taxes in the dedicated column at BOQ (Bill of Quantities) in financial Bid (BID-B).
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THE OFFERED RATES SHOULD BE VALID FOR AT LEAST 1 (ONE) YEAR FROM THE DATE OF APPROVAL OF RATE orany period as will be specified by the undersigned or Tender Committee at the time of finalization of tender and to be extended, if situation arises.
Technical proposal (BID-A) should contain statutory & non statutory document as described above. Financial proposal (BID-B) should contain the following documents in one cover (folder) i.e. Bill of Quantities (BOQ). The bidder is to quote the rates of items on line through computer in the space marked for quoting rate in the BOQ.
Supply along with installation & commissioning is to be completed positively within 45 days or the time specified in the order from the date of issue of award of contract.
After evaluation of Technical Bid, those who will qualify, their Financial Bid shall only be opened. The technical proposal (BID-A) will be opened on line. There is no need to be present of Bidders or authorized representatives in the office of the undersigned at the time of opening of the Technical Proposal (BID-A).
For further information, the bidders are requested to please contact the office of the undersigned.
No Tender will be accepted across the table and no such receipt will be issued thereon.
In the event of any discrepancy between downloaded tender document and master copy of the same available in the office then the latter will be accepted & binding on the bidder. No claim will be entertained.
N.I.T. to be downloaded properly and to be uploaded duly digitally signed.
In case quoting the rate anywhere other than BOQ, the tender is liable to be summarily rejected.
All the tender documents including NIT, terms & conditions for submission of tender & BOQ will be the part & parcel of the bid documents.
The undersigned reserves the right to reject any tender/all tenders at any stage without assigning any reason thereof.
Sd/-
(Dr.Animesh Sikder)
Deputy Director,
Animal Resources Development
& Parishad Officer
Purba Bardhaman
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DATES & INFORMATION
Sl. No. / Particulars / Date, time & Venue1 / Date of publishing of N.I.T. & other Documents (online) / 05.02.2018at 11 am
2 / Starting Date of Downloading documents (online) / 05.02.2018 at 12hrs
3 / Pre-bid meeting to be held at office of the Dy. Director, ARD & PO, Purba Bardhaman at 6thFloor,Purta Bhawan, Sadarghat Road, Sreepally, Burdwan,PIN-713 103.
4 / Bid submission Starting date (On Line) / From05.02.2018at2pm
5 / Date of hosting of documents at Directorate website
( / 05.02.2018 at 11 am
7 / Bid submission closing date (on line) / 13.02.2018at 11am
8 / Bid opening date for Technical Proposals (on line) / 15.02.2018 at 1pm onwards
9 / Date of uploading list for Technically Qualified Bidder (online) / To be communicated later on
10 / Date for opening of Financial Proposal (online) / To be notified later on
11 / Date of uploading of list of Bidders along with the approved rate / To be notified later on
DEPUTY DIRECTOR, ANIMAL RESOURCES DEV. & PARISHAD OFFICER, PURBA BARDHAMAN RESERVES THE RIGHT TO CHANGE THE ABOVE SCHEDULE IN CASE OF ANY EXIGENCIES. No objection in this respect will be entertained raised by any Bidder. There is no need to be present of Bidders or authorized representatives in the office of the undersigned at the time of opening of the Financial Bid (BID-B). No informal bidder will be entertained in the bid further.
The Tender Selection Committee reserves the right to cancel the N.I.T. due to unavoidable circumstances and no claim in this respect will be entertained.
Sd/-
(Dr.Animesh Sikder)
Deputy Director,
Animal Resources Development
& Parishad Officer
Purba Bardhaman