Office of the Deputy Commissioner of Police: Special Police Unit for Women and Children

OFFICE OF THE DEPUTY COMMISSIONER OF POLICE: SPECIAL POLICE UNIT FOR WOMEN AND CHILDREN (SPUWAC),PTS, MALVIYA NAGAR, NEW DELHI-110021.

No. 13818 / SPUWAC (Genl.Br.), dated New Delhi, the 03/05/2018.

TENDER INVITING NOTICE

Separatesealed tenders are invited in two-bid system i.e. Technical Bid and Price/commercial bid by the undersigned from the manufacturers, authorized distributor/Dealers or dealing in the trade for Catering services for providing Refreshment/Working Lunch items during Summer Camp-2018 to be organized by SPUWAC on Self Defence Training Techniques from 15.05.2018 to 30.05.2018 at following Six venues and the requirements of Refreshment/Working Lunch Items are mentioned in the Annexure- “A”.

Sl No. / Training venues / Period of training
1 / RajkiyaSarvodayaKanyaVidyalaya No.2, Shakarpur, Delhi / 15.05.2018 to 30.05.18
2 / Convent of GaganBharti, Mohan Garden, Uttam Nagar, Delhi / 15.05.2018 to 30.05.18
3 / GSKV GokalPuri Village, Delhi-110094 / 15.05.2018 to 30.05.18
4 / Green View Public School, Dwarkavihar, Kakrola Road, Najafgarh, New Delhi. / 15.05.2018 to 30.05.18
5 / SantNirankari Senior Secondary School, SantNirankari Colony, New Delhi / 15.05.2018 to 30.05.18
6 / Air India Colony Ground, PoorviMarg, VasantVihar, New Delhi / 15.05.2018 to 30.05.18

The tenders should reach this office by 1400 Hrs. on 09.05.18by post or personally put in the tender box kept on the 1st Floor, Barrack No. 1, Duty Officer/SPUWAC, PTS-Malviya Nagar, New Delhi, which will be opened on same day at 1415 Hrs.by the Purchase Committee in the office of DCP/SPUWAC, PTS Malviya Nagar, New Delhi. The detailed terms & conditions of the tender can be obtained from the office of the undersigned on any working day from 10 AM to 5 PM before the closing of the tender box, free of cost and also can be download from the Delhi Police website i.e. Non-refundable fee of Rs. 500/- in the shape of DD/Pay Order and Earnest Money of Rs. 25,000/- in the shape of Bankers Cheque/Demand Draft/FDR/Bank Guarantee drawn in favour of ACP/HQ/DDO, SPUWAC must be attached with technical bid, failing which the tender will be rejected. In case, the due date is declared a holiday, tender shall be opened on next working day but tender box will be sealed on scheduled date and time.

-Sd-

(ESHA PANDEY) IPS

DEPUTY COMMISSIONER OF POLICE:

SPUWAC, PTS, MALVIYA NAGAR, NEW DELHI.

TENDER FORMAT

TENDER FOR PROVIDING REFRESHMENT/WORKING LUNCH ITEMS IN CONNECTION WITH SUMMER CAMP-2018 TO BE ORGANIZED BY SPUWAC ON SELF DEFENCE TRAINING TECHNIQUES FROM 15.05.2018 TO 30.05.2018 AT (1) RajkiyaSarvodayaKanyaVidyalaya No.2, Shakarpur, Delhi(2) Convent of GaganBharti, Mohan Garden, Uttam Nagar, Delhi (3) GSKV GokalPuri Village, Delhi-110094 (4) Green View Public School, Dwarkavihar, Kakrola Road, Najafgarh, New Delhi. (5) SantNirankari Senior Secondary School, SantNirankari Colony, New Delhi (6) Air India Colony Ground, PoorviMarg, VasantVihar, New Delhi.

NAME OF THE FIRM
CORRESPONDENCE ADDRESS WITH TELEPHONE AND FAX NO.
LOCAL ADDRESS WITH TELEPHONE AND FAX NO.
WHETHER REGISTERED WITH NSIC/DGS&D, IF YES, ATTACH COPY
APPLICATION FEE DETAIL
EARNEST MONEY DETAIL
CERTIFICATE FOR RUNNING OF FOOD/CATERERING SHOP ISSUED BY GOVT. OF INDIA/DELHI (HEALTH DEPARTMENT)
COPY OF GST REGISTRATION CERTIFICATE
COPY OF LATEST SERVICE TAX/GST CLEARANCE CERTIFICATE/TAX DEPOSIT RECEIPT.
SAMPLE OF LIGHT REFRESHMENT CONTAINING MIX FRUIT JUICE 200ML, DELICIOUS BISCUIT (PACK OF 2 EACH), VEG CAKE, 20 Ltrs. JAR/BOTTLE MINERAL WATER ISI MARK BRAND. TO BE SUPPLIED AT THE TIME OF OPENING OF TENDER
PAPERS OF PAST PERFORMANCE WITH VARIOUS GOVT./SEMI GOVT. DEPTT., IF ANY
LIST OF OWNERS/PARTNERS AND CERTIFICATION REG. NOT BLACKLISTING & CRIMINAL CASE AGAINST FIRM, TO BE ATTACHED
COPY OF TERMS & CONDITIONS DULY SIGNED

SIGNATURE OF THE TENDERER

WITH STAMP

TERMS AND CONDITIONS

Separate sealed tenders are invited in two bid system (i) Technical Bid and (ii) Price Bid by the undersigned from the firms dealing in the trade for providing Refreshment/Working Lunch Items in connection with Summer Camp- 2018 to be organized by SPUWAC on Self Defence Training Techniques from 15.05.2018 to 30.05.2018 at,(1) RajkiyaSarvodayaKanyaVidyalaya No.2, Shakarpur, Delhi(2) Convent of GaganBharti, Mohan Garden, Uttam Nagar, Delhi (3) GSKV GokalPuri Village, Delhi-110094 (4) Green View Public School, Dwarkavihar, Kakrola Road, Najafgarh, New Delhi. (5) SantNirankari Senior Secondary School, SantNirankari Colony, New Delhi (6) Air India Colony Ground, PoorviMarg, VasantVihar, New DelhiBy Post or personally put in the sealed tender box kept in the 1st Floor, Barrack No. 1, Duty Officer/SPUWAC, PTS Malviya Nagar, New Delhi by 1400 Hrs. on 09.05.18.

The quantities and technical specifications of requirement for providing Refreshment/Working Lunch Items are mentioned at Annexure-“A”. The Firms are advised to quote their Rate after careful study of the tender specifications as well as the following terms and conditions:-

Separate envelope should be used for TECHNICAL BID as well as for PRICE BID. The word TECHNICAL BID/PRICE BID FOR PROVIDING REFRESHMENT/WORKING LUNCH ITEMSIN CONNECTION WITH SUMMER CAMP TO BE ORGANIZED BY SPUWAC, DUE TO OPEN ON 09.05.18at 1415 Hrs. shall be prominently marked on the top of each envelope. Both the envelopes duly sealed may be put in a bigger cover which should also be sealed and super scribed.
The tenders should reach this office by 1400 Hrs. on 09.05.18.The TECHNICAL BIDS WILL BE OPENED first on 09.05.18 at 1415 Hrs. and the PRICE BID will be opened only after scrutiny of technical bid. The price bids of those firms will be opened who will qualify in the technical bid.
No tender will be accepted by hand and tenders received late will not be entertained.
Incomplete or conditional/optional tenders will not be entertained.
The tendering firm will have to submit application fee of Rs. 500/- (non refundable) (for each tender) in the shape of Demand Draft in favour of ACP/HQ/DDO, SPUWAC at the time of submission of tender. In case the firm fails to attach the draft of application fee, the tender shall be rejected.
The firm should be registered for Service/GST Tax. Service/GST Tax Registration Certificate along with Latest Service Tax Clearance Certificate/Tax deposit receipt should be attached along with the tender.
Tenders of those firms will be entertained who have deposited the Earnest Money of Rs. 25,000/- (Rupees twenty five thousand only) in the shape of A/C payee Demand Draft, FDR, Bankers Cheque, Bank Guarantee from a Commercial Bank in acceptable form, in favour of ACP/HQ/DDO, SPUWAC payable at Delhi. Tender without EMD would not be entertained.
No interest is payable on Earnest Money.
In case of any lapse/default in honoring the terms and conditions of the tender by the bidders, the earnest money is liable to be forfeited and necessary action will also be taken against the firm.
The date of commencement can be changed/postponed. Besides, the number of day for providing Refreshment/Working Lunch Items can also be increased or decreased due to any reason. The venues for providing of Refreshment/Working Lunch Items may also be changed/cancelled depends upon the participants participated in the summer camp. The payment will be made on proportionate basis for actual number of providing Refreshment/Working Lunch Items.
The successful bidder has to supply the Refreshment/Working Lunch Items within stipulated period. In case the firm fails to supply the providing Refreshment/Working Lunch Items within the stipulated period given by the department, the same will be hired from other firms and the difference of the cost if any will be recovered from the pending bills/earnest money in addition to other penal action against the firm without any further notice.
The firm will have to bear the cost of damage of Refreshment/Working Lunch Items that may occur due to storm, fire & rain etc
.All the items supplied by the firm should be hygienic, healthy, neat & clean/fresh. Under any circumstances, sub-standard/quality of Refreshment/Working Lunch Items will not be accepted.
The quantity of the Refreshment/Working Lunch items can be increased or decreased by the department according to the requirement.
The tendering firm will have to submit the name of cooking/supervisory staff for providing Refreshment/Working Lunch items.
The firm will have to depute his cooking staff/Supervisor, waiters etc, who will remain present during the period of function.
Collaboration with other parties as a whole or in part will not be accepted.
The Purchase Committee reserves the right to reject any tender or negotiate with L-1 firm.
The Purchase Committee, in order to satisfy itself can order to inspect any programme to be organized by the firm.
The tendering firm will deposit the papers of the Past Performance for the last three years with the various Govt. Departments for the job, specifying the quantity of the items, if any.
The rates should be quoted by the tenderers as per details given in the enclosed Performa as per Annexure ’A’.
The rates quoted for providing Refreshment/Working Lunch Items should be inclusive of all taxes, accessories, transportation (both side).
The tendering firm must quote the rates in words as well as in figures inclusive of all taxes i.e. GST/Sales/Service Tax/VAT/Excise etc. for all the items of the required specifications. Nothing over and above the quoted prices shall be payable. Cutting or overwriting in the tender/offer will render the same as cancelled.
All the firms participating in the Tender must submit a list of their owners/partners, etc. along with their contact telephone Nos. and a Certificate to the effect that the firm is neither blacklisted by any Govt. Department nor any Criminal Case is registered against the firm or its owner or partners anywhere in India. Any firm blacklisted by a Govt. Deptt. shall not be considered for this tender.
The Purchase Committee also reserves the right to relax any terms and condition in the govt. interest.
A copy of the terms and conditions duly signed by the tenderer in token of having understood and agreed to the same should be attached along with the tender.
In case of breach of any terms and conditions of the contract, the Purchase Committee reserves the right to call Explanation of the firm by issuing Show Cause Notice. In case of unsatisfactory reply action like forfeiting of Earnest Money or blacklisting the firm can be taken.
In case the tenderer/successful bidder is noticed breaking of any condition(s) at any stage during the proceedings of tender and contractual period, the legal action as per rules/law shall be initiated and earnest/security money as applicable can be forfeited. Proceedings for blacklisting will also be initiated.
The tendering firms will separately mark/flag all the required documents for easy identification.
Only owner/partner/director or employee with authorization letter of the firm will be allowed to attend the meeting of the Purchase Committee. They should also bring letter head of the firm and any decision/negotiation taken by them would be accepted by firms.
No request for the increase in the rates approved during the period of contract will be entertained.
All disputes are subject to the jurisdiction of courts in the National Capital Territory of Delhi.

NOTE: -

A)FOLLOWING DOCUMENTS SHOULD BE SUBMITTED WITH THE ENVELOPE MARKED AS TECHNICAL BID: -

APPLICATION FEE @ Rs.500/- FOR EACH TENDER IN FAVOUR OF ACP/HQ/DDO, SPUWAC.
EARNEST MONEY OF Rs.25,000/- IN FAVOUR OF ACP/HQ/DDO, SPUWAC.
COPY OF GST/SERVICE TAX REGISTRATION CERTIFICATE ALONG WITH TIN NUMBER.
LATEST GST/SERVICE TAX CLEARANCE CERTIFICATE/TAX DEPOSIT RECEIPT.
DOCUMENTS RELATED TO PAST PERFORMANCE, IF ANY.
A LIST OF OWNER/PARTNERS OF THE FIRM AND THEIR CONTACT TELEPHONE NOS. ALONG WITH A CERTIFICATE TO THE EFFECT THAT THE FIRM IS NEITHER BLACKLISTED BY ANY GOVT. DEPARTMENT NOR ANY CRIMINAL CASE IS REGISTERED AGAINST THE FIRM OR ITS OWNER/PARTNERS ANYWHERE IN INDIA.
COPY OF TERMS AND CONDITIONS DULY SIGNED WITH SEAL OF THE FIRM, IN TOKEN OF ACCEPTANCE OF TERMS AND CONDITIONS.

B)PRICE BID (AS PER ANNEXURE-“A”) SHALL CONTAIN PRICE ONLY AND NO OTHER DOCUMENTS SHALL BE ENCLOSED WITH THE PRICE BID.

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DEPUTY COMMISSIONER OF POLICE:

SPECIAL POLICE UNIT FOR WOMEN AND CHILDREN,

PTS-MALVIYA NAGAR, NEW DELHI.

Signature of the Tenderer______

Date______

Seal______

ANNEXURE-A

DETAIL OF REQUIRED ITEMS DURING SELF DEFENCE SUMMER CAMP – 2018 SCHEDULED TO BE HELD AT SIX VENUES FROM 15.05.2018 TO 30.05.2018 AND ON OPENING OR CLOSING CEREMONY.

Sl. No. / Vanue of Self Defence Training. / Item proposed to be procure / Proposal Quantity / Unit price in Indian Rupees inclusive of taxes, all charges
1 / 2 / 3 / 4 / 6
1
2.
3.
4.
5.
6. / RajkiyaSarvidayaKanyaVidyalaya No.2, Shakarpur, Dehi.
Convent of GaganBharti, Mohan Garden, Uttam Nagar, Delhi.
GSKV GokalPuri Village, Delhi-94
Green View Public School, DwarkaVihar, Kakrola Road, Najafgarh, New Delhi.
SantNirankari Senior Secondary School, SantNirankari Colony, New Delhi
Air India Colony Ground, PoorviMarg, VasantVihar, New Delhi /

Arrangement/Supply of drinking/mineral water ( 10 Bottles of 20 ltrs for each venue per day x 6 venues = 60 bottles per day x 15 days = 900 bottles and 50 bottles for opening or closing ceremony only at one venue i.e. 950 bottles of 20 Ltrs. Jar/Bottle ISI Mark to be provided on venues proportionately i.e. twice in 15 days on each venue.
(i) Arrangement/Supply of Glucose D (orange flavour) to provide the same daily to participating women/girls trainees during Self Defence Training Cam per day i.e. 6 Pkt. of 1 Kg per day x 6 Venus = 36x15 days= 540 Pkt.

5500 No. of Light Refreshment for opening or closing ceremony at one venue which consisting :

i) 5500 No. of Mix Fruit Juice 200ml ( fresh supply)
ii) 5500 Nos. of Delicious Biscuit (Pack of 2 each)
reputed company fresh supply.
iii) 5500 Nos. of Veg Cake (Small Size) (Reputed Company Fresh Supply) / 950 Bottle (Jar) of 20 liter
Note: The mineral water should be of ISI mark, Hence the firm should produced proof of ISI mark for required mineral water in support of their mineral water supply.
540 Pkt. of 1Kg.
(The supply may be taken on weekly basis or in two breaks only for item No. 1 & 2).
5500 No. of each items
(fresh stock)
-do-
-do- / 1) Rs.______
( Inclusive of taxes & all
charges)
2) Rs.______
( Inclusive of taxes & all
charges)
3(i) Rs.______
(Inclusive of taxes & all
charges).
(ii) Rs.______
(Inclusive of taxes & all
Charges)
(iii) Rs.______
(Inclusive of taxes & all
Charges)
4. Working Lunch either in opening or closing ceremony for representatives from media, NGOs, Reputed persons from local area of function place, senior officers from Delhi Police i.e. 200 persons
Menu of Working Lunch will be as under:-
Nan, DalMakhani, Mix Veg., ShahiPaneer, Papad, GulabJamun/MoongDalHalwa, Green Salad, Tea, Cold Drink, Water Bottle 200 ml / 200 Nos. of working lunch / 4) Rs.______per lunch.
(Inclusive of taxes & all
Charges)

NOTE: Besides, slightly change in the menu may be done, for which no additional cost will be made. However, in slightly increase of quantity may be done, for which extra payment will be made as per Lowest-I Approved Rates.

Signature______

Firm’s Name with Stamp______

Date______