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Gram: CENBOSEC, Delhi-92 Fax: 22515826

E-Mail:

Website:

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CENTRAL BOARD OF SECONDARY EDUCATION

(An Autonomous Organization under the Union Ministry of Human Resource Development Govt. of India)

“SHIKSHA KENDRA”, 2, COMMUNITY CENTRE, PREET VIHAR, DELHI-110 301.

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Central Board of Secondary Education

2, Community Centre, Preet Vihar, Delhi

SHORT TENDER NOITICE

Sealed quotations from registered and reputed agencies/firms operating in Delhi, are invited for hiring taxies/cars (AC/Non-AC) Diesel driven / Petrol driven Taxies for a period of one year. The quotations filled in the specified proforma should be deposited in the Tender Box kept at the Ground Floor, CBSE, Preet Vihar, Delhi-92. The last date for submitting Tender is 24-05-2010 upto 3.00 PM. Blank Tender Form can be obtained from the Syndicate Bank, Preet vihar, Counter from 10-05-2010 to 24-05-2010 during working hours of 10.00 AM to 3.00 PM. or the Tender Documents can also be downloaded from the Board’s website The Tenders shall be opened in the Office of Dy. Secretary (Admn-II) at 3.30 PM on 24-05-2010 in the presence of such tenderers who may wish to be present. The Competent Authority of the Board reserves the rights to cancel any or all the quotations without assigning any reason. EMD of Rs. 50,000/- is required in the form of a demand draft in favour of the Secretary, CBSE, payable at Delhi. The Tenders without Earnest Money shall be summarily rejected. The General Terms & Conditions of the Tender are given in the Annexure-I of the Tender Document. No Tender will be accepted after specified date and time. Incomplete Tender will not be accepted.

Closing Date for submitting tender : 24-05-2010 , 3.00 PM

Tender Opening Date & Time : 24-05-2010 at 3.30 PM

JOINT SECRETARY (ADMN. & LEGAL)

Cost of Tender Form: Rs.100/-

ANNEXURE -I

GENERAL TERMS AND CONDITIONS

(Tender for Hiring of Private Taxis in CBSE)

(CTF-1 to 20)

Tender Closing date :24-05-2010 3.00PM

Tender Opening Date & Time 24-05-2010 at 3.30PM

  1. Earnest Money of Rs.50,000/- (Rupees fifty thousand only) in the form of Bank Demand Draft in favour of Secretary C.B.S.E. from any nationalized bank must be deposited by bidders alongwith their duly filled up tender documents. The tenders without Earnest Money will be summarily rejected.
  2. In case the tenderer fails to observe and comply with the stipulations made herein or backs out after quoting the rates, the aforesaid EMD will be forfeited.
  3. The tenderer should sign and affix his/his firm’s stamp at each page of the tender and all its Annexures as the acceptance of the offer by the tenderer will be deemed as a contract.
  4. The Tender document comprises of two parts. Part-I of the Tender Form contains particulars of the tenderer. The Registration particulars, copy of PAN Number issued in favour of the firm, Registration details of Directorate of Service Tax, details of the number of Taxis registered in the name of the tenderer or his firm with photocopies of RCs and other information are to be provided in the PART-I. Part-II of the Tender Form contains rates & other commercial information which should be filled up neatly without any cutting / overwriting etc.
  5. The Offers should be submitted in a sealed cover.
  6. The tenders shall be opened on 24-05-2010 at 3.30 PM, in the presence of such tenderers who may wish to be present.
  7. CBSE reserves all rights to reject any tender including of those tenderers who fail to comply with the instructions without assigning any reason whatsoever and the decision of the Board in this regard shall be final and binding.
  8. The EMD can be forfeited by the Board in the event of any breach or negligence or non-observance of any terms/condition of contract or for unsatisfactory performance or for non-acceptance of the work order.

Contd……………2/-

-2-

  1. In case of breach of any conditions of the contract and for all type of losses caused including excess cost due to hiring of Taxi from the market in the event

of Contractor failing to provide the requisitioned taxi(s) or not providing Taxis, the office shall make deductions as deemed fit.

  1. In case of breach of any of terms and conditions mentioned above, the Board have the right to cancel the work order without assigning any reason thereof with notice and nothing will be payable by the Board in that event.
  2. The firm shall not assign or sublet the work or any part of it to any other person or party. The tender is not transferable.
  3. The contract shall commence from the date of consent of the firm to work order. To begin with, the contract will be for 6 months initially extendable upto one year or more if performance/service is found satisfactory on review after six months. The contract so awarded can be terminated by the Board at any time without any notice or conveying any reason therefor.
  4. No payment shall be made in advance.
  5. At the time of payment of bills, the taxes liable to be deducted, if any, shall be deducted at source as per Government rules and guidelines as may be prevailing at the time of payment.
  6. The contractor shall submit the bill in the first week of following month in respect of previous month for payment.
  7. All payments shall be made by cheque only.
  8. If any difference arises concerning this contract, its interpretation on the payment to be made thereunder, the same shall be settled by mutual consultations and negotiations. The arbitration proceedings shall take place before a Sole Arbitrator to be appointed by the Competent Authority of the Board and in accordance with the provisions of Arbitration and Conciliation Act, 1996 and the rules framed thereunder and in force.

SPECIFIC TERMS & CONDITIONS

Tender Closing date : 24-05-2010 3.00PM

Tender Opening Date & Time 24-05-2010 at 3.30PM

  1. The firm should be registered with the Directorate of Service Tax and supporting documents should be furnished alongwith the tender and have licence/permission to operate Taxis.
  2. The firm should have minimum three years of experience of working. Satisfactory Service Certificates from existing/past employers should be enclosed, in this regard.
  3. Only such Taxi Operators may apply whose Taxis have been duly authorized by the concerned RTO for use as public transport and who have telephone connections available at their premises /Garage/Stands from where such taxis are to be operated and can be requisitioned by the Board.
  4. Income Tax payment certificates for the last 3 years should also be provided by the firm.
  5. Taxis to be provided by the Contractor should be in perfectly sound working condition and suitable for use by Senior Officers.
  6. The list of Taxis along with photocopies of registration book should be attached with of the tender.
  7. Taxis supplied should not be more than 04 (four) years old.
  8. Firms should have trained drivers having experience of driving in Delhi and around. The drivers should hold valid driving license and they should be well behaved, reasonably educated, conversant with traffic rules/regulations and city roads/routes as well as security instructions.
  9. Driver employed by the firm must have a cell-phone duly activated.
  10. Driver should wear uniform while on duty in this office.

Contd………….2/-

  1. No mileage will be allowed for lunch/tea of the driver. Driver should carry his lunch.
  2. Only drivers having sufficient experience of driving in Delhi should be deployed. The firm should inform in advance the bio- data of the drivers that could be deployed. Frequent change of drives shall be strictly avoided by the firm.
  3. The time and distance in respect of hired taxies will commence and terminate at the Taxi Stand.
  4. Revision of rates will not be entertained during the period of contract.
  5. “Full Day” would imply a run of the Taxi upto 80 kilometres and/or 8 hours duration.
  6. “Half Day” would imply a run of the Taxi upto 40 kilometres and/or 4hours duration.
  7. Rates once finalized will be fixed at least for a period of one year.
  8. The Successful Tenderers will have to provide Vehicle within 7 days from the date of finalization of the tender.
  9. In the event of Break-down, substitute vehicle will be arranged without any extra cost.
  10. All fuel charges/maintenance charges will be born by the Tenderer.
  11. No Tender will be accepted after specified date and time.
  12. Incomplete Tender will not be accepted.

23. Method of Empanelment & selection of Agency will be decided by the

Competent Authority of the Board.

24. Experience of similar works in the last 3 years out of which one must be a

minimum value Rs.25 Lakhs.

25, Minimum numbers of vehicles must be 20 commercial registered in bidder’s name.

26. Must have EPF, ESIC and service tax registration.

PART-I

(Tender for hiring of Private Taxis in CBSE)

1. / Name of the Tenderer/Concern: / ……………………………….……………………………….
……………………………….……………………………….
2. / Address (with Tel. & Mob. No.): / ……………………………….……………………………….
……………………………….……………………………….
3. / Address and Tel. No. of Garage/Stand / ……………………………….……………………………….
……………………………….……………………………….
4. / Nature of the concern : …………………………………………………………………………………………..
(i.e. Sole Proprietor or Partnership firm or a Company
5. / Registration Number of Tenderer/ Concern :……………………………………………………………………..
(Attested photocopy of registration should be attached)
6. (a)
(b) / PAN Number of Tenderer/ Concern : ……………………………………………………………………………..
(Attested copy should be attached)
Service Tax/Registration No.
7.
EMD / Demand Draft No…………………… dated …………
From bank name ……………………………………………………………..
Amounting to Rs. ……………………………………………………………..as Earnest Money Deposit
8. / Registration Nos. of Taxis together with make :
1. ______2. ______
3.______4.______
(photocopies of registration book should be attached)

Contd………….2/-

-2-

9. / List of THREE Organisations with address and Telephone number to whom taxi services have been provided during the last three years with period of contract
a)………………………………………………………………………………………………………………………
b)………………………………………………………………………………………………………………………
c)………………………………………………………………………………………………………………………
10. / Address of garage at Delhi/ New Delhi :……………………………………………….
And its distance i) From CBSE, HQ, Preet Vihar,Delhi : …………………Kms.
ii) from CBSE, Academic Wing,Rouse Avenue, N.Delhi: …………………Kms
iii) from CBSE, AIEEE Unit, Patparganj, Delhi . : …………………Kms
11. / Any other information important in the opinion of the tenderer.

UNDERTAKING

I/ We undertake that I/ we have carefully studied all the terms and conditions and understood the parameters of the proposed work and shall abide by them. I/ We also undertake that I/ We have understood the General Terms as well as specific terms & conditions of the tender and shall conduct the work strictly as per the same. I/ We further undertake that the information given in this tender are true and correct in all respect and we hold the responsibility for the same.

Dated : ______

At : ______

( Signature of Tenderer )

with stamp of the firm

PART-II

(Tender for hiring of Private Taxis in CBSE)

Tender Closing date : 24.5.2010, 3.00PM

Tender Opening Date & Time : 24.5.2010 at 3.30PM

  1. Rate (all inclusive including all taxes and levies except service tax & parking charges) for Taxis as indicated below :

Sl. No. / Particulars / Rate for Half day
(4 hrs. or 40 Kms.) / Rate for full day
(8 hrs. or 80 Kms. / Rate after full day
Local / Out-station / Local / Out-station / Local / Out-station
1. / Indica Taxi or alike (Non-AC)
2. / Indica Taxi or alike (AC)
3. / Indigo (AC)/ Fiesta/
Accent (AC)
4. / Innova (AC)Scorpio
And Aviva (AC)
  1. Rates of taxis on monthly basis :

Sl. No. / Particular / MAKE / Rate for the whole month
(Inclusive of all)
Duty hours
8.00 AM to 7.00 PM / Max. limit of Kms (run) in a month / Rate of Extra Kms. (run) after the limit / Rate for Extra
hours
1. / Indica (AC)
Indica (Non AC)
2. / Indigo
3. / Fiesta
4. / Accent/Scorpio

Dated : ______( Signature of Tenderer )

At : ______with stamps of the firm