Office of Financial Affairs Meeting Agenda

Office of Financial Affairs Meeting Agenda

Associated Student Government

Office of Financial Affairs Meeting Agenda

February22, 2018

  1. Call To Order
  2. Roll Call
  3. Adam Jones– present
  4. Colin Gonzalez – present
  5. Jalen Hemphill– present
  6. Kyle Ward – present
  7. Peyton Podschwit – present
  8. Ploy Pleetissamuth –present
  9. Semien Hagos– present
  10. Sofia Hadley – present
  11. William Neely –proxy – Kate Hedgecock

Proxies

  1. Dani Zapata
  2. Kate Hedgecock
  3. Madeline Brown
  4. Marco Gargano
  5. Kadarius
  1. Approval of the Minutes
  2. Appeals
  3. Audit Reports
  4. Chinese Students and Scholars
  5. American Constitution Society – Human Trafficking Event
  6. Old Business
  7. Pakistani Students Association
  8. Speaker flying from New Jersey (approved for 2 nights)
  9. Cut cutlery expenses to $20 from $34
  10. Changed Water and soda from $180 to $82.50
  11. Approved 9 – 0
  12. Horticulture Club
  13. Approved at $75 for 3 students as submitted
  14. Approved 9-0
  15. American Marketing Association
  16. Approved 9-0
  17. Association of Ceramic Enthusiasts
  18. Cut to 1 night
  19. Cut per diem to 1 day
  20. Workshop is exclusive
  21. Approved 9-0
  22. Simple Truth
  23. Approved 9-0
  24. International Students Organization
  25. Approved 7-0-2
  26. Pre-Dental Society
  27. Approved 9-0
  28. New Business
  29. Society of Women Engineers
  30. What specific activities will take place?
  31. Networking – need to cut to $500
  32. Make sure this event is inclusive to all students
  33. Add 2 guest speakers to food count (non-students)
  34. Approved 7-2
  35. Friends of India
  36. Water Bottles are part of the $12/person cap
  37. Details on food – menu cannot be TDB
  38. Why only 265 for food count?
  39. What is transportation cost?
  40. What activities are taking place?
  41. How much water and how many?
  42. How many plates, cups at what price?
  43. Water must be separate from plates/forks/knives?
  44. Approved 9-0
  45. Tau Beta Sigma
  46. No due date listed on conference website
  47. Approved 9-0
  48. Kappa Kappa Psi
  49. No due date listed on conference website
  50. 12 @ $45 listed - $540
  51. What are the awards?
  52. Approved 9-0
  53. Geo-Institute Graduate Student Organization
  54. This event is exclusive to Civil Engineering
  55. Denied 9-0
  56. Biomedical Engineering Society
  57. Need more detail on food
  58. What’s included in the taco bar
  59. Approved 9-0
  60. Chess Club
  61. Cannot purchase trophies, awards, raffles, chess equipment, chess clocks etc.
  62. Must have an exact estimate on how many students are attending
  63. Pizza – where is it coming from and how much per pizza
  64. Raffles are not allowed by university policy
  65. Cut everything except pizza costs
  66. Approved 7-2
  67. InterVarsity Christian Fellowship
  68. Conferences cap at $1500
  69. Approved 9-0
  70. American Society of Interior Designers– Conference
  71. Late
  72. Denied 9-0
  73. Association of Graduate Student Artists
  74. What is misc. fee?
  75. Funding Honorarium only - $700?
  76. Can only pay the speaker an honorarium and not workshop items.
  77. Approved 9-0
  78. Gamma Eta Sorority, Inc.
  79. What is happening at this event? We need more details on this event.
  80. $98 for connections lounge?
  81. Why 10 table skirts and 9 tables?
  82. Approved 9-0
  83. American Society of Interior Designers–Conference
  84. Late
  85. Denied 9-0
  86. Chinese Language and Culture Club
  87. Cut to $20 Admin Expense
  88. Encourage RSO to apply for Recruitment Event
  89. Approved 9-0
  90. Hindu Students Association
  91. MiFiesta is not an approved vendor.
  92. What are the inflatables for? We are cutting these items.
  93. What educational value does the inflatable have/obstacle course, and gladiator jousting?
  94. Request them to attend 3/1 OFA meeting should they wish to explain
  95. $90 water? How much water and at what price?
  96. Napkins $20? How many napkins and where are you getting them from?
  97. $1600 for food for students only
  98. Approved 9-0
  99. Student Sierra Coalition at the University of Arkansas
  100. What do they do during the workshops?
  101. Explain the educational value of the workshops.
  102. Approved 7-0-1
  103. Students of Retailing Excellence
  104. do not pay for parking
  105. Would like to know more about each guest/biography for each person.
  106. Are they paying for guests to eat?
  107. Approved 8-0
  108. ASCEND at the University of Arkansas
  109. Networking Event
  110. 330 plates? Cut to 100 plates (Suggest to get plates from Walmart )
  111. Need one of the emails for one of the panelists that’s missing.
  112. Approved 7-0-1
  113. Announcements
  114. Funding Sessions
  115. Adjournment
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