Technical College System of Georgia

Adult Education Programs

Fiscal Year 2015

Technical College System of Georgia

Office of Adult Education
1800 Century Place, N.E., Suite 300
Atlanta, Georgia 30345-4304
Beverly E. Smith, M. Ed.
Assistant Commissioner

RFA APPLICATION

Federal and State Funding

FISCAL YEAR 2015

(July 1, 2014 - June 30, 2015)

Application Due: 3:00 p.m., Monday, May 5, 2014

Some of the questions within this package have been updated from prior versions.

Please be sure to read all questions and respond fully to each.

Federal Funds authorized under Title II Adult Education and Family Literacy of the Workforce Investment Act of 1998 and The Catalog of Federal Domestic Assistance (CFDA) 84.002; 84.191; 84.255 and 97.010
Office of Adult Education (TCSG-OAE) RFA Grant Response Checklist /

Thank you for you applying for the TCSG-OAE Adult Education Grant. As you prepare your application for submittal, please use the checklist below to ensure that your package is complete.

Application for Federal Assistance SF-424 Form with proper signatures (as Cover Sheet)
Assurances for Non-Construction Programs (SF-424B) with proper signatures
Certification regarding Lobbying Form with proper signature
Disclosure of Lobbying Activities Form with signature, if appropriate
RFA Assurances Form with proper initials and signatures
RFA Budget Forms for:
Federal Section 231 ABE/ESL Budget Forms
Federal Section 225 Institutionalized Budget Forms
Federal Section 223 Professional Development Budget Form
Federal Section 231 EL/Civics Budget Forms
State Budget Forms
RFA Application Forms #1, 8, 12, 14A, and 14 B.
For non-TCSG Entities:
An Audited Financial Statement Covering the Most Recent Two-Year Period

Points to Remember:

Completed application packages are due on Monday, May 5, 2014 at 3:00 PM. There will be no exceptions to the deadline date. It is suggested that you submit early to avoid the rush!

Incomplete packages will not be considered. Packages that are missing required signatures/initials are considered incomplete.

The Federal 424 Form is required as cover letter/sheet. No other cover letters are acceptable.

Applicants must submit five (5) complete copies of the RFA package. Please submit four (4) paper copies and one (1) electronic copy. Two (2) of the paper copies must bear original signatures.

Send electronic submissions to:

Mailed/Hand-Delivered copies should be sent to:

Technical College System of Georgia

Office of Adult Education– Attention: Marilyn Shaw

1800 Century Place, NE, Suite 300

Atlanta, Georgia 30345-4304

Any questions regarding the RFA package can be posted at or emailed to . Questions and responses will be posted at

Some of the questions within this package have been updated from prior versions.

Please be sure to read all questions and respond fully to each.

Instructions for completing Application Form #1 – Abstract

Limit your response to the space provided.

Instructions:

Item 1 Complete the applicant information. Identify the type of organization applying for the grant.

LEA – Local education agencies or institutions of higher education

CBO – Community-based Organization

FBO – Faith-based Organization

Non-Profit – Public or private non-profit agency, a volunteer literacy organization, a library, or public housing authority, or non-profit institution

Consortium – a consortium of organizations

Item 2Provide the applicant contact person information.

Item 3Specify the county(ies) to be served.

Item 4 Enter thenumber of persons in the Target Population from the “Census of Need.”

Item 5Select funding sources for which your organization is applying and place the total amounts requested for each.

Item 6Total the amounts requested of all items from Item 5.

Item 7Record the Projected Number ofNRSStudents proposed to be served by totaling Item 9.

Item 8Enter the Estimated Cost per Student by dividing the Total Budget request (Item 6) by Projected Number of Students (Item 7).

Item 9For each type of funding being requested,please provide a projected number of participants to be served for FY2015. NOTE: The total should be recorded on Item 7.

1.Applicant Organization
Name
Address
City, State, Zip
Type of Organization:
LEA CBO FBO
Non-Profit Consortium / 2.Applicant Contact Person:
Name
Address
City, State, Zip
Phone Number
E-mail Address
3.County(ies)To Be Served:
4.Number of Persons in Target Population:
5.Adult Education Program (Section 231) Corrections & Institutionalized (Section 225)
$ $
Professional Development (Section 223) EL/Civics (Section 231) State
$ $ $
6.Total Budget:
$ ______
7.Projected # of Students: ______/ 8.Estimated Cost per Student: $
9.Capacity Chart:
Funding Source / Projected Number ofNRSParticipants
Adult Basic Education/English Language Programs (Federal 231)
Corrections and Institutionalized (Federal 225)
EL/Civics (Federal 231)

Application Form #1

Abstract

Application Form #8
Recruitment and Retention Plan

Recruitment and retention are distinct efforts essential to the success of program services. Please provide a copy of the program’s proposed recruitment and retention plans for FY2015.Each plan should include:

-Target Audience

-Key Action Steps/Activities (designed to meet the demographics of the target audience)

-Person(s) Responsible

-Budget/Resources

-Target Completion Dates

-Predicted Outcomes

Please Note: All Grantees should maintain documentation of recruitment and retention efforts and outcomes and make them available as requested.

Please include a copy of the program’s projected FY2015 schedule by county and/or site, as applicable. The schedule should include class start and end dates, orientation and intake dates, and any other significant events. NOTE: A final schedule should be submitted to the OAE by July 15, 2014 via . Also, revisions to the program’s schedule during the year should be submitted via the same link.

Limit response to two pages

[Question(s) may be removed for additional response space]

Application Form #12

Transition to Postsecondary Education/Occupational Training

It is required that each program employ a full or part time Transition Specialist or, that CBO’s have access to a Transition Specialist and their services. Transition services include: Management of the overall transition services process, Coaching and Mentoring, and Liaison between Post-Secondary and Workforce.

Describe your organization’s “Transition to Postsecondary Education/Occupational Training” strategic plan by responding to the four areas below:

  1. Program description, programmatic goals and targeted outcomes; (to include the following details)
  2. Is the transition specialist a full or part-time employee and how many hours per week are dedicated for the transition program?
  3. How will your program achieve both NRS and local institution goals (KMS)?
  4. If a CBO, what is your plan for collaborating with other adult education programs?
  5. What are the perceived needs of the transition specialist and what local professional development is planned to support these needs?
  6. “Transition to Postsecondary Education/Occupational Training” protocols for both instructional staff and student; (to include the following details)
  7. Are there pre-requisites for the adult learner prior to being referred to the transition specialist?
  8. What is the student referral process (internal and external)?
  9. Are adult education instructional staff members along with technical education peers/staff included in the transition process and how?
  10. Is there a working relationship with the local postsecondary institution(s) for transitioning adult learners? If so, what does the relationship entail? If not, why not?
  11. What supports are provided through adult education and technical education in order to transition students successfully (e.g. student services, financial aid, test prep, etc.)?
  12. Techniques for providing contextualized instruction, career inventory/assessment and planning, along with scheduling time for face-to-face guidance counseling; (to include the following details)
  13. How is career awareness imbedded within curricula? What is the process to evaluate career awareness instruction in the classroom?
  14. Monitoring and evaluation (to include the following details).
  15. In addition to the “Transition Activity Log” how does your program monitor and evaluate the transition services provided to adult learners and its effectiveness?
  16. If a renewal grantee, what were the outcomes for students served directly by the transition services program and staff during FY 2014?
  17. What are your perceived barriers to the transition program?

Limit response to one page

[Question(s) may be removed for additional response space]

Application Form #14A

Professional Development Plan Narrative

Summarize the program’s Professional Development Plan for the year by providing an overview of specific topics and planned training activities. Further explain the training that’s needed by identifying how it will support a growth effort or improvement initiative for the program in an area of instructor effectiveness, adult learning, program management, file documentation, or performance reporting, as indicated by findings from the local needs assessment.

The specific professional development meeting dates that support the Professional Development Plan are to be listed on Form #14B. Along with any locally planned events, the following statewide professional development offerings are provided for planning and budgeting projection purposes:

  • July 29-31, 2014:

FY15 Operations Meeting

Lake Blackshear Resort, Cordele, GA

  • September 30 - October 3, 2014:

Teachers’ Academy and Fall Conference

Grand Hyatt Hotel Buckhead, Atlanta, GA

  • February, 2015:

Spring Regional Conferences (plans are to have both a northern and a southern 2-day event)

  • March 17-19, 2015:

EAGLE Leadership Institute

Grand Hyatt Hotel Buckhead, Atlanta, GA

Limit response to one page

Application Form #14B

Professional Development Plan Details

Use the table below to layout the program’s Professional Development Plan for the year. Identify dates, topics, intended audience (e.g. part or full-time, staff, faculty (all or only certain content areas), and number of expected participants), and estimated expenses for each activity. Lastly, mark the professional development type (a legend is provided beneath the table). Total the estimates for each type and transfer them, along with the plan’s grand total, to the Project Number 2644A001 Federal Section 223 Professional Development Budget Form.

Proposed
Date / Training Topic and Intended Audience / PD Type / Estimated
Expense
SW / LL / TT
Grand Total For All Professional Development & Training Activities

Professional Development Type: SW=Statewide, LL=Local Program Level, TT=Technical Training

FY 2015 RFA1