STATE OF MISSOURI

OFFICE OF ADMINISTRATION

DIVISION OF PURCHASING

NOTIFICATION OF STATEWIDE CONTRACT

June 22, 2017

CONTRACT TITLE: AUTOMOTIVE PARTS AND SUPPLIES

CURRENT CONTRACT PERIOD: / JUNE 22, 2017 THROUGH JUNE 21, 2018
RENEWAL INFORMATION: / Original Contract Period: / JUNE 22, 2016 THROUGH JUNE 21, 2017
Renewal Options Available: / Two (2)
Potential Final Expiration: / JUNE 21, 2019
BUYER INFORMATION: / Teri Schulte
573-522-3296

ALL PURCHASES MADE UNDER THIS CONTRACT MUST BE FOR PUBLIC USE ONLY.

PURCHASES FOR PERSONAL USE BY PUBLIC EMPLOYEES OR OFFICIALS ARE PROHIBITED.

THE USE OF THIS CONTRACT IS NOT MANDATORY.

This contract has been established for the convenience of state agencies. Local Purchase Authority may be used

to purchase supplies/services included in this contract from an alternative source at the discretion of the agency.

The entire contract document may be viewed and printed from the Division of Purchasing's Awarded Bid & Contract Document Search located on the Internet at http://oa.mo.gov/purchasing.

~ Instructions for use of the contract, specifications, requirements, and pricing are attached ~.

CONTRACT
NUMBER / SAM II
VENDOR
NUMBER/
MissouriBUYS SYSTEM ID / VENDOR INFORMATION / MBE/
WBE / COOP
PROCURE-MENT /
CC160511001 / 5802545100 E
MB00096206 / Genuine Parts Company
DBA NAPA Auto Parts
2999 Circle 75f Parkway
Atlanta, GA 30339
678-934-5057 phone
770-859-2920 fax
Don Lachance

Website: www.NAPAprolink.com / No / Yes

STATEWIDE CONTRACT HISTORY

The following summarizes actions related to this Notification of Statewide Contract since its initial issuance. Any and all revisions have been incorporated into the attached document.

Contract
Period / Issue
Date / Summary of Changes
June 22, 2017 through
June 21, 2018 / 06/22/17 / Contract renewed through June 21, 2018.
June 22, 2016 through
June 21, 2017 / 09/29/16 / Added information regarding use of P-Card. Highly recommended that state agencies use their P-Card for purchases.
June 22, 2016 through
June 21, 2017 / 06/23/16 / Added Attachment #1 – NAPA Locations in Missouri
June 22, 2016 through
June 21, 2017 / 06/22/16 / Initial issuance of new statewide contract

NAPA Locations in Missouri:

Attachment #1 (separate download) includes a list of participating NAPA locations in the State of Missouri.

Use of P-Card for Parts Purchases

In order to alleviate payment issues, it is HIGHLY RECOMMENDED that state agencies use their P-Card for making purchases from this contract.

Firm, Fixed Percentage Discounts:

All prices shall be as indicated on the Pricing Page. The state shall not pay nor be liable for any other additional costs including but not limited to taxes, shipping charges, insurance, interest, penalties, termination payments, attorney fees, liquidated damages, etc.

a. Special Orders: In instances where OEM parts must be special ordered from the manufacturer, the state agency shall pay for freight/shipping charges.

Firm, Fixed Percentage Discounts for Specific Categories: The firm, fixed percentage discounts stated on the Pricing Page for line items 1 through 18 shall apply to items found within the contractor’s current price list/catalog(s) for the specific categories stated.

a. Pricing for all items shall be determined by applying the applicable quoted Manufacturer Discount (line items 1 through 18) for the item to the price listed in a current and standard trade-recognized catalog/price list. Said list should be submitted to the Division of Purchasing within thirty (30) days of contract award if not previously submitted. The price list may be provided electronically, via flash drive, CD, or the Internet. Said price list shall become part of the contract.

b. If requested, the contractor must provide the same trade-recognized catalog/price list to each state agency being served by the contractor.

c. The state understands that trade catalogs/price lists may change. If the catalog/price list is updated during the life of the contract, the contractor must submit the updated catalog/list to the Division of Purchasing. In the event more than one price is listed in the trade catalog/price list for the same product, then the quoted discount shall be applied to the lowest listed price.

d. The contractor shall understand and agree that the price list/catalog pricing may change during the contract period, although such pricing shall not change with a frequency greater than every six (6) months. It is preferred that the price list/catalog pricing change only on an annual basis.

Miscellaneous Parts and Supplies Discount: The firm, fixed percentage discount stated on the Pricing Page for line item 19 (miscellaneous parts and supplies) shall apply to items found in the contractor’s current price list/catalog(s) that are similar in nature to the specific categories identified on the contract Pricing Pages. The contractor shall understand and agree that the purpose of the discount is for the purchase of miscellaneous automotive parts and supplies that are not specifically included in the categories stated in the IFB but are similar in nature.

The contractor shall understand and agree that the firm, fixed percentage discounts quoted in line items 1 through 19 on the Pricing Page shall remain firm and fixed for the duration of the contract.

Pick-Up and Delivery of Automotive Parts and Supplies:

Pick-Up: The contractor shall understand that the state agency may order items and pick up the items at the contractor’s store-front location, or the state agency may order the items and expect delivery to the state agency location. At the time the state agency places the order, the state agency shall be responsible for communicating whether the order will be picked up or whether the contractor is expected to deliver it. The contractor must obtain an authorized state agency signature at the time of order pick-up or delivery. The state bears no financial responsibility for payment unless the contractor has obtained and can provide to the state agency a receipt signed by an authorized employee of the state agency.

Delivery: If delivery is requested by the state agency, the contractor shall deliver products in accordance with the contracted delivery times stated herein to the state agency upon receipt of an authorized purchase order or P-card transaction notice. Delivery shall include unloading shipments at the state agency’s dock or other designated unloading site as requested by the state agency. All orders must be shipped FOB Destination, Freight Prepaid and Allowed. All orders received on the last day of the contract must be shipped at the contract percentage discount. All deliveries must be coordinated with the state agency.

a. In-Stock Parts and Supplies: Delivery of standard in-stock parts and supplies to state agencies within the Jefferson City area should be completed within one (1) hour after receipt of order; delivery shall occur by the specific time indicated by the contractor on the Pricing Page. Delivery of standard in-stock parts and supplies to agencies located outside of the Jefferson City area should be completed within 24 hours after receipt of order; however delivery shall not exceed two (2) business days after receipt of order.

b. Ordered Parts and Supplies: Delivery of ordered products should be completed within two (2) business days after receipt of order but shall not exceed three (3) business days, unless otherwise agreed to by the ordering agency.

c. If the contractor allows for a pricing concession if the state agency picks up the parts rather than requests delivery, the contractor should inform the state agency of this pricing concession at time of order. All invoices should reflect the concession given.

The contractor shall provide an itemized packing slip when the item(s) is picked up or delivered.

Parts and Supplies:

The contractor shall maintain a reasonable inventory of parts and supplies on-hand at all times.

The contractor shall provide only standard (manufacturer or approved brand name) replacement parts and supplies.

Manufacturer’s Warranty:

The contractor shall provide at minimum the standard manufacturer’s warranty on all parts and supplies provided. The warranty shall commence upon delivery and acceptance of the equipment/supplies by the State of Missouri.

Substitutions:

The contractor shall not substitute any item(s) that has been awarded to the contractor without the prior written approval of the Division of Purchasing.

In the event an item becomes unavailable, the contractor shall be responsible for providing a suitable substitute item. The contractor’s failure to provide an acceptable substitute may result in cancellation or termination of the contract.

Any item substitution must be a replacement of the contracted item with a product of equal or better capabilities and quality, and with equal or lower pricing. The contractor shall understand that the state reserves the right to allow the substitution of any new or different product/system offered by the contractor. The Division of Purchasing shall be the final authority as to acceptability of any proposed substitution.

Any item substitution shall require a formal contract amendment authorized by the Division of Purchasing prior to the state acquiring the substitute item under the contract.

The state may choose not to compel an item substitution in the event requiring a substitution would be deemed unreasonable in the sole opinion of the State of Missouri. The contractor shall not be relieved of substituting a product in the event of manufacturer discontinuation or other reason simply for reasons of unprofitability to the contractor. The contractor shall make every effort to provide a suitable substitution; however if a substitution cannot be provided, the contractor shall notify the Division of Purchasing.

Replacement of Damaged Product:

The contractor shall be responsible for replacing any item received in damaged condition at no cost to the State of Missouri. This includes all shipping costs for returning non-functional items to the contractor for replacement.

PRICING PAGE

UNSPSC Code: 73161605 Motor Vehicles Parts or Accessories Manufacture Services

FIRM, FIXED PERCENTAGE DISCOUNTS

LINE ITEM / CATEGORY / FIRM, FIXED PERCENTAGE DISCOUNT
(off list pricing)
1 / AIR CONDITIONER – compressors, dryers, clutch fans, thermostatic / 30%
2 / ALTERNATORS, GENERATORS, STARTERS – drives / 30%
3 / BATTERIES / 25%
4 / BEARINGS – all roller and ball / 33%
5 / BELTS AND HOSES / 40%
6 / BRAKES – pads, disc, shoes
BRAKES, HYDRAULIC – parts, cylinder kits
HUBS / 27%
7 / ELECTRICAL AND IGNITION – electrical, distributors, rotors, coils, switches, brushes, points, regulators, wire set (plugs), cables (battery), ignition wire / 32%
8 / EMISSIONS AND EXHAUST – mufflers, pipes, hangers, clamps / 40%
9 / ENGINE, TRANSMISSION, DRIVE TRAIN – pistons, rings, bearings, valves, rods, crankshaft, oil pump / 23%
10 / FILTERS – oil, air, fuel, etc. / 60%
11 / GASKETS AND SEALS / 22%
12 / HEATING AND COOLING (ENGINE) / 35%
13 / LAMPS, LIGHTING AND MIRRORS – headlights, bulbs, halogen / 28%
14 / OILS AND LUBRICANTS – regular and synthetic / 20%
LINE ITEM / CATEGORY / FIRM, FIXED PERCENTAGE DISCOUNT
(off list pricing)
15 / PUMPS – fuel and water (new) / 26%
16 / SUSPENSION, SHOCKS, STRUTS AND STEERING / 33%
17 / WIPERS AND WASHERS – blades, refills / 30%
18 / WINTER ACCESSORIES / 20%
19 / MISCELLANEOUS PARTS AND SUPPLIES – Firm, fixed percentage discount to be applied to miscellaneous parts and supplies available in the bidders price list/catalog not otherwise identified in the categories herein. / 50%

DELIVERY

Delivery of standard in-stock parts and supplies to state agencies within the Jefferson City area should be completed within one (1) hour after receipt of order; delivery shall occur by the specific time indicated below. Delivery to agencies located outside of the Jefferson City area should be completed within 24 hours after receipt of order; however delivery shall not exceed two (2) business days after receipt of order. Delivery of ordered products should be completed within two (2) business after receipt of order but shall not exceed three (3) business days, unless otherwise agreed to by the ordering agency.

Standard In-Stock Parts and Supplies (Jefferson City): One (1) hours ARO

Standard In-Stock Parts and Supplies (outside Jefferson City): One (1) calendar days ARO

Ordered Parts and Supplies: Two (2) calendar days ARO

Pricing Concession: The offeror should indicate below if they offer a price concession if the state agency elects to pick up the parts rather than have them delivered to their facility.

______Yes, price concession offered if parts are picked up by state agency

Amount of price concession offered: $______OR ______% of total order

____X___ No, price concession not offered if parts are picked up by state agency

WARRANTY

At minimum, the standard manufacturer’s warranty shall apply to all parts and supplies provided. The warranty shall commence upon delivery and acceptance of the parts and supplies by the State of Missouri.

Warranty: NAPA provides a warranty on all products – manufacturer’s standard warranty

CONTRACTOR SUPPORT

Normal business days: Monday through Friday (some stores may be open on Saturdays)

Normal business hours: 7:00 a.m. to 5:00 p.m. (some stores stay open for extended hours)

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In case of emergency after normal business hours, will it be possible for the state agencies to get parts?

Yes ___X___ No ______

If possible, indicate the emergency contact person’s name and telephone number:

Name: Steve Conley

Telephone Number: 913-281-2000

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Does the offeror have a web-site catalog? Yes ___X___ No ______

If “Yes,” indicate the web address of the catalog: www.NAPAprolink.com

Can orders be placed from the web-catalog also? Yes ___X____ No ______

State of Missouri

Office of Administration

Division of Purchasing

Contract Performance Report

Please take a moment to let us know how this contract award has measured up to your expectations. If reporting on more than one contractor or product, please make copies as needed. This office will use the information to improve products and services available to state agency users. Comments should include those of the product’s end user.

Contract No.: ______Contractor:

Describe Product Purchased (include Item No’s., if available):

Rating Scale: 5 = Excellent, 4 = Good, 3 = Average, 2 = Poor, 1 = Fails to meet expectations

Product Rating / Rate
1-5, 5 best
Product meets your needs
Product meets contract specifications
Pricing
Contractor Rating / Rate
1-5, 5 best
Timeliness of delivery
Responsiveness to inquiries
Employee courtesy
Problem resolution
Recall notices handled effectively

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