Office Manager | Sydney CBD Full time (flexible)
The Australian Network on Disability is a not for profit organisation funded by its members to take a leadership role in advancing employment for people with disability. Our members include blue chip private sector and public sector organisations across Australia.
We assist organisations to build skills and confidence in relation to people with disability as employees and customers.
About the role
Reporting to its Deputy CEO, the role of Office Manager involves managing our finances, HR processes and records, suppliers and reporting systems, office and IT facilities in Sydney and Melbourne offices.
You will contribute to the overall success of the organisation by managing AND’s financial accounts and ensure the smooth running of facilities and HR systems and processes.
The role is responsible for providing timely and accurate bookkeeping, reports as well as ensuring day to day office systems are effective and efficient.
Qualifications and capabilities
Minimum requirement is Certificate IV in Bookkeeping or equivalent
Essential Experience and Skills
More than 3 years’ bookkeeping experience with accounts payable, accounts receivable, cash flow forecasts, superannuation management and payments using an accrual method
Prepare and interpret financial reports
Annual budget preparation
Reconciliations of bank accounts and various income and expenditure accounts
Experience with Xero accounting software
Experience in selecting and managing suppliers
Experience with facilities management including contract management for works when required
Experience with CRM - Salesforce preferred
Written and oral communication skills including telephone use
Intermediate Word and Outlook, Excel, basic Powerpoint
Attributes / Behavioural Skills
- Commitment to, and understanding of, company vision and purpose and willingness to learn and understand AND products and services
Highly organisedwith ability to effectively manage and prioritise multiple tasks with a high level of attention to detail
Self-starter who is open minded and results focused
A friendly demeanor and pro-active can do attitude
The ability to anticipate and solveproblems
Commitment to contributing to a positive team environment
Open minded with the ability to work collaboratively
Strong work ethic
Professional, reliable and flexible
Tasks
- Accounts payable, accounts receivable, bank reconciliations, cash flow forecasts, superannuation management using an accrual method
- Submit fortnightly timesheets to external pay provider
- Reconcile accounts
- Work with IT suppliers to ensure system is fit for purpose with minimum downtime
- Liaise with external payroll provider
Reconcile internship income, salaries and superannuation
- Review contracts with customers for compliance and invoice management
- Purchase office equipment as necessary
- Manage staff timesheets and leave records
- Support with HR functions such as letters of offer and contracts
- Assist with WHS meetings and minutes
- Annual compliance review and report
- Prepare performance reports
- Assist with preparation of material for Board meetings
- Oversee the Administration Officer
Please email your application and include a cover letter addressing your necessary skills and experience to be successful in the role, and your expected salary range.
We are an inclusive employer and encourage applications from candidates with disability, and other diverse groups. Decisions are never based on stereotypical assumptions or personal characteristics or circumstances.
Level 3, 80 Clarence Street, Sydney NSW 2000 (02) 8270 9200