OFFER LETTER/TEMPLATE for TCA&S EMPLOYEES

OFFER LETTER/TEMPLATE for TCA&S EMPLOYEES

The letter listed below is intended as a sample and may be adapted to meetdepartmental needs; additional information on page 2.

Date

Dear <first name>,

I am writing to extend a formal offer of employment to have you join our DukeUniversity <area of hire or department> team as <title of job>. All of those with whom you interviewed were enthusiastic about your candidacy.

Your starting date will be <X>with an annual salary of $_____. Your work schedule will be <X>. As a condition of employment, this offer is contingent upon a satisfactory criminal background check. Your first 90 calendar days are an orientation and evaluation period. This provides the opportunity for new employees to evaluate if the position meets expectations and for supervisors to determine if the skills and work performance are satisfactory. I will work with you during your initial employment to establish performance targets and expectations. Enclosed is a copy of the job description, which we discussed with you during the interview process. It identifies the general duties and responsibilities of the position.

<Name>, I think you have a good sense of the challenges and needs we face. You have all the competencies and capabilities for success in this role. You will make a difference in department. I hope that you will accept this offer in writing, by signing and returning this letter, at an early opportunity.

If you have questions or need additional information, please do not hesitate to call. We all look forward to working with you!

Sincerely,

manager name

<Title>

manager phone

______

(Signature) (Date)

Enclosures :

job description

INFORMATION WHICH MAY BE INCLUDED IN THE OFFER LETTER:

Term limited appointment information: “This position is funded by a grant from <X>. This grant has a projected end date of <X>.” “Renewal of position beyond end date is contingent on funding and successful performance.”

Exempt vs Non-exempt: “Your starting date will be <X>with an annual salary of $_____.” OR “Your starting date will be <X>with an hourly rate of $_____.” For non-exempt (biweekly) positions refer only to the hourly rate of pay not the annualized salary.

New Hire vs Transfer: Candidates transferring from another Duke position are not subject to the satisfactory background check as a condition of employment. The first 90 calendar days should be referred to as a Trial Period.

Benefits Information: “Information regarding Duke’s benefits and orientation information can be accessed through the Human Resources web site at or through the Human Resources office at 684-5600”.

Certification and Licensure: “Continued employment in the position offered is in part contingent upon your maintaining required licenses and/or other credentials. It is your responsibility to present current and active documents upon hire and to submit renewal documentation to your supervisor in a timely manner”.

Enclosures :

job description department information

orientation informationlicense information

campus map and parking information first day schedule location of office (Building and number)