Date: Tuesday, October 29, 2013
Time: 10:30 – 12:00pm
Location: Teleconference
Chair: Jennifer Wong
Participants:
Lisa Lollar, KFL&A
Suzane White, Hastings Prince Edward
Jaclyn van Esbroeck, Renfrew County
Lesley Westheuser , Porcupine
France Venne, Ottawa
Angela Pisan, Toronto
Janet Humble, North Bay Parry Sound
Susan French, Hamilton
Andrea Zeelie-Varga, PAD
Jennifer Wong, Region of York
Loretta Bernard, Region of York
Minutes: Glenda Balallo, Admin. Clerk, York Region
AGENDA TOPIC: Welcome / DISCUSSION LEADER: Jennifer
Discussion: Welcome Angela Pisan from Toronto Public Health as a new subgroup member.
AGENDA TOPIC: Notes Taker / DISCUSSION LEADER: Jennifer
Discussion: Call for a volunteer to take minutes.
Conclusion:
Glenda is available this meeting to take minutes.
ACTION ITEMS:
AGENDA TOPIC: Additions to Agenda / DISCUSSION LEADER: Jennifer
Discussion:
No additions
Conclusion:
ACTION ITEMS:
AGENDA TOPIC: Review of Previous Minutes and Action Items / DISCUSSION LEADER: Jennifer
Discussion:
No changes to minutes.
Review of action items: objectives of work plan added that align with what subgroup A came up with. Add ‘harm reduction’ piece into objectives. Review objectives later once activity(ies) subgroup working on are defined. Subgroup prefers permanent co-chairs for 1 year term rather than rotating every few months (see below). Microsite training doodle poll was sent out to those who want training, but no date confirmed. Email distribution list for subgroup members has been created and sent out. Minutes from subgroup A: 10-14 shared with our subgroup.
Conclusion:
No other changes to purpose and goal of work plan received. Suzanne and Jennifer will act as co-chairs effective next meeting for 1 year tenure. Co-chairs will not rotate to do minutes. Angela, Toronto, willing to rotate as chair in the future ~thanks!
ACTION ITEMS: / Please send any other changes to previous minutes to Jennifer. Jennifer will contact OIPRC to follow-up on microsite training for both subgroups – done; create a rotational minute taker list.
AGENDA TOPIC: Update on Literature Review and Resources / DISCUSSION LEADER: Jennifer
Discussion:
Suzanne – There are 5 subgroup members working (i.e. Suzanne, Sue, Melanie, Jacklyn, Lesley) to appraise the relevant articles for this subgroup. Working with Public Health Ontario librarian to get the 25/46 articles. Awaiting to still receive 12 articles. Each member will appraise 5. Tentative date to complete this task, one month.
These 13 articles that can be shared with the public will be appraised now (refer to attached ‘full text’ document).
Template will be used to appraise the articles (refer to attached)

Healthy Bodies - Eat Well, Be Active, and Feel Good About yourself - Using Common Messages to Support Health) in a booklet form includes scenarios and may be of interest for subgroup to look at and geared towards health professionals.

Conclusion:
ACTION ITEMS: / Jennifer will communicate with Zem Kabani, York Region co-chair subgroup A: 10-14 year olds, that literature review completed by Suzanne’s health unit may be relevant to their age group. Suzanne can be the liaison for subgroup A as required.
Members will work towards appraising all 25 articles.
AGENDA TOPIC: Subgroup Processes
a) Co-chairs – Permanent/rotational every 6 months
b) Note Takers / DISCUSSION LEADER: Jennifer
Discussion:
a) Subgroup members all voted for permanent co-chairs (1 year tenure) rather than rotational.
b) Note Takers – in agreement on rotation between PHU subgroup members with co-chairs exempt from taking minutes during tenure. Subgroup wants a template to use for formal minutes.
Conclusion:
Suzanne White and Jennifer will co-chair the subgroup effective next meeting. Angela is willing to co-chair at a later time.
ACTION ITEMS: / Jennifer will create a rotational minute taker list of PHUs and send to subgroup effective next meeting. Minute takers can use present template from these minutes for future meetings as required. However, subgroup can start using the work plan as much as possible to capture discussions at future meetings.
AGENDA TOPIC: Work plan / DISCUSSION LEADER: Jennifer
Discussion:
a) Objectives:
  • Objectives have been added that align with what Subgroup A: 10-14 year olds came up with. Suggestion to expand to reflect ‘harm reduction’ approach for older youth. France - 2nd – 4th objective are action items.
  • Jacklyn –Start with parents first as the audience as it may also be different on how to message parents with 10 – 14 year olds vs. 15 – 19 year olds.
  • Sue – 6 parental strategies, targeted to certain age group. The research done was for 12 – 18 years old looking at prevention of underage drinking. The role of parent is still key. Lots of studies of parental role.
b) Area of focus:
  • Jennifer – reviewed 4 resources sent out to subgroup before meeting for content pieces subgroup may want to consider to guide parent resource activity:
  1. 6 Parental Strategies – from Hamilton (launch on Nov. 20 with video and hard copy); up-to-date best practice literature reviewed and this may be one of the guiding documents subgroup may want to look at.
  2. Start Talking Before They Start Drinking – undated US resource (likely around 2008 as per references); from Substance Abuse and Mental Health Services Administration (SAMHSA) has an activity section for parents and youth
  3. Parent tip sheets – from Parachute: Knowledge is Key; Dealing with Disclosure; Do as I say, not as I do
  4. You, your child and alcohol – from Scotland
  • Sue (Hamilton)– we have a lot of content. What are the next steps. Social marketing might be key – need to know our target audience (15 – 19 year olds) and increase knowledge to behaviour change and incorporating the phases of change.
  • Different angles to consider for messaging, such as addressing the non-drinking youth, or if a child is drinking how to approach.
  • Hamilton’s parent strategies resource to prevent underage drinking. Launch is Nov. 20. The PHUs can adapt it to their needs.
c) Communication:
  • Suzanne - Public Health Ontario has a model –‘ 10 Steps to Communication’ that subgroup can look at
  • Loretta - each PHU has limited resources and we may want to consider shared partnerships (eg. allocating funds for printing).
  • Nancy – need to figure out how do to establish key messages, what parents need to know
d) Evaluation:
  • Evaluation for subgroup activity will be done
  • Sue – discussed evaluation for Nov. 20 campaign launch; spoke to school board and police; evaluation will be done in January asking how many parents have used any of the parental strategies; will also track their site quarterly; how many documents are being downloaded

Conclusion:
Subgroup agrees to defer discussion of communication plan and evaluation pieces of work plan until activity has been developed.
ACTION ITEMS: /
  • Jennifer will update work plan.
  • Jennifer will resend 4 resources to subgroup – done Oct. 30
  • Sue will speak on Nov. 20 launch at Nov. 21 subgroup meeting and subgroup A will be invited to listen
  • For Nov. 21 meeting:
  1. Review the 4 resources for content pieces
  2. Decide if we want to use the 6 parental strategies from Hamilton to guide basis of subgroup’s work
  3. Decide on other content/topics needed and/or what to build on (egs. communication tips/scenarios for parents; interactive activities parents can do with youth to allow transfer of knowledge; addressing non-drinkers)

AGENDA TOPIC: Next Steps / DISCUSSION LEADER: Jennifer
Discussion:
Refer to above.
Conclusion:
ACTION ITEMS: / Refer to above.
AGENDA TOPIC: Next subgroup teleconference / DISCUSSION LEADER: Jennifer
Discussion:
Next teleconference: Thurs. Nov. 21, 1030-1200 pm
Minutes: Katherine Houston, Brant
Conclusion:
ACTION ITEMS: / Refer to Action Items under ‘Work plan’

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