Oakland Schools Technical Campus Audit Packet

Oakland Schools Technical Campus Audit Packet

Check “Yes” if applicable and “No” if not. The records/reports marked “Yes” are to be submitted to Oakland Schools. On the next page is a list of records and reports that must be available to the auditors at the field audit.

Yes No

Alphabetized membership list by individual sending high school and program.

Alphabetized list by class that includes: district and building name; pupil’s name; address birthdate

grade; FTE claim per student to two (2) decimal places (Hours at OSTC divided by 1098

hours =) Example: 450 divided by 1098 = 0.41; head count and FTE total by page; head count and FTE grand total; official signature and date verified

NOTE: The list by individual sending high school/program must also be sent to the enrolling

district building/program two weeks after the count date.

Calendar (PAM 2)

Hours of Instruction for AM, PM, and extended day (October count only)

Calendar— bell schedules and calendar block documents located on website (October count only)

Count Day Absence Form (PAM 1, 3)

Nonpublic/Home School Membership List by public school district in which enrolled (must be

enrolled through a public school district). (PAM 5E)

NOTE: The list must also be sent to the appropriate enrolling district.

Postsecondary Enrollment (PAM 5A, 5G)

Work Based CTE & Non-CTE Programs (PAM 5P)

Work Based Learning--CTE Agreement (Sample Form)

Work Based Learning—Non-CTE Agreement (Sample Form)

Work Based Learning—State Approved Career and Technical Education (Sample Form)

Note: For audit purposes, all course identifiers are to be the same on all reports.

Oakland Schools Technical Campus Audit Packet

Field Audit

The following records/reports are to be available to the pupil accounting auditors at the time of the building field audit.

Alphabetized membership list that includes: district and building name; pupil’s

name; address; birthdate; grade; FTE claim to two (2) decimal places; headcount and FTE total by page; headcount and FTE grand total; official signature and date verified

Attendance recording system approved by your Board

Course catalog that includes courses and credit earned

Excused absence documentation

Faculty list showing class(es) and hourly assignment with special education teachers clearly identified

Teacher attendance records—SIGNED (If your district has not been approved for electronic attendance auditing, electronic attendance must be printed weekly—one week prior to count, count week, and four weeks after count. If your district has been approved for electronic attendance auditing, you must have a process in place that verifies teachers have reviewed their attendance records during the six week count period.)

Secondary Count Day Absence Form

Instructions: List each pupil absent on the count day. Indicate the grade of the pupil and the date the pupil returned to each class period absent on Count

Day. Indicate whether the absence was excused or unexcused. If the pupil returned to all classes, check the box in Column 5. Indicate the total FTE reported for each pupil.

I certify that this is a true and accurate list of all eligible FTE reported for pupils who were absent on the count day.

Authorized Representative Date______Title of Authorized Representative______

Nonpublic/Home School Pupils

The FTE’s for nonpublic pupils attending the Oakland Schools Technical Campus are to be claimed by the enrolling school district at grade level. Complete the following form and send it to the enrolling district pupil accountant by October 25, 2017. Copies of the individual enrolling district lists are to be sent to Oakland Schools with the Oakland Schools Technical Campuses audit report.

Oakland Schools Technical Campus: List all students by enrolling district. A computerized listing may be used in place of this form.

NOTE: Enrolling District: These pupils are to be reported on the Nonpublic Shared-Time Pupils Form.

The above listed membership of nonpublic school students attending the Oakland Schools Technical Campus as of October 4, 2017 is a true and accurate listing to the best of my knowledge.

Authorized Signature Date

Postsecondary Enrollment

Pupil’s Legal Name / Grade / District Paid Tuition
Y/N / Total Classes / High / College / FTE
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15

MCL 388.511-388.524 (Postsecondary Enrollment Option Act)

I certify that this is a true and accurate list of eligible Postsecondary pupils reported for State Aid and in compliance with the Pupil Accounting Manual.

Authorized Signature Date

Work Based Education Learning Experiences—General Education

Instructions: Complete the following for all pupils enrolled in Work Based Education Learning CTE and Non-CTE Program, Work Based Education Learning State-Approved Career and Technical Education Programs. Access this link for the types of programs: http://www.michigan.gov/documents/5P-attachment_100278_7.pdf

Pupil’s Legal Name / Grade / CTE or Non-CTE / WBE
FTE / Training Agreement
1.  Start & end date
2.  Workers comp
and general
liability ins
3.  Signatures
4.  Job activities / Training Plan
1. Skills aligned w/EDP and if unpaid, new skills every 45 hrs.
2. Responsibility
3. Safety inst
4. Related inst
5. Signatures / ≤ 0.50 FTE in WBE / Atten-dance
signed by employer / Cr toward h.s. diploma / Monitor every 9 weeks
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15

Authorized Signature Date

Oakland School Technical Campus Calendar

Hours of Instruction

PART I

Extended Day

I attest to the fact that busses and students arrive prior to the start time for each session and the busses and students do not leave prior to the end time for each session.

Authorized Signature Date

Oakland Schools Technical Campus NE NW SE SW (please circle)

Oakland Schools, Pupil, Corporate & District Services 4 Revised September 2017