OAK MEADOWS HOMEOWNERS ASSOCIATION
Web Address: www.oak-meadows.us
Board of Directors Meeting – October 14, 2009
Minutes
Board Members in Attendance: Homeowners in Attendance:
Ronny Ullrich John Fuller
Julie Fuller George Thatcher
Bruce Stolbach Karin Simonson
Greg Beightel Richard Simonson
Richard Scranton Ginger Pendelton
Eric Wiepking David Pendelton
Martha Fredendall Andrew Teitelman
Betty Scranton
FCP Staff in Attendance: Brent Israel
Jacqualine Gaddis Sarah Murphy
Travis Beard
Debbie Hurley
The OMHA Board of Directors meeting was called to order at 5:38 PM on Wednesday, October 14, 2009 in the conference room at U.S. Bank, 1901 Grand Avenue, Glenwood Springs, CO 81601.
INTRODUCTION OF FIRST CHOICE PROPERTY MANAGEMENT
HOMEOWNER’S FORUM:
1. Andy Teitelman commented on the Garfield County Planning Department’s rules on occupancy, stating that the information he gathered there indicates there are no limits to occupancy, and that the Sheriff’s Dept. would be the entity to enforce these rules, not the HOA. Julie Fuller referenced occupancy limitations within the governing documents and reviewed the e-mail sent by Christopher Chappelle, Code Enforcement Officer, with the Garfield County Planning Department outlining the limitations on occupancy and the rental of rooms within homes of Oak Meadows. Bruce Stolbach offered to follow up with the county planning department on this issue.
2. Ginger Pendleton reported on the price quote she obtained for the replacement of the street sign above the mailboxes on South Meadow View Ct. ($145 for one sign with reflective paint.) Discussion followed concerning the need for replacement signs above several of the mailboxes. Julie Fuller made a motion to replace the signs over the mailboxes on Beaver Ct, South Meadow View Ct, North Meadow View Ct, Sopris Ct, East Sunlight Ct, and West Sunlight Ct, and to give Ginger Pendleton authority to order the signs according to the bid submitted for South Meadow View Ct, with billing for the signs to be paid from the Road Fund of each court. Eric Wiepking seconded the motion. The motion passed unanimously.
3. Ginger Pendleton presented a bid from B&B Tree Service, approved by the majority of homeowners on South Meadow View Court, to remove nine dead standing trees from their common area. Julie Fuller made a motion to accept B & B Tree Service to remove the dead aspens as bid on South Meadow View Ct and that the billing be paid for from the South Meadow View Ct Maintenance Fund. Eric Wiepking seconded the motion. The motion passed with Bruce Stolbach voting no.
APPROVAL OF MINUTES:
Greg Beightel motioned to approve the minutes with changes discussed. (Addition of Martha Fredendall’s name as attending the Special Board Meeting of 9/9/09, correction of David Pendelton’s term of Presidency to 7-8 years, addition of Chris Adelman resigning as Treasurer during the Regular Board Meeting, and deletion of Martha Fredendall volunteering to research additional parking.) The motion was seconded by Bruce Stolbach and passed unanimously.
FINANCIALS:
Approval of Expenditures:
Bruce Stolbach motioned to approve the expenditures, seconded by Greg Beightel. The motion passed unanimously.
Liens:
Current liens were reviewed. Liens include a $250 fee charged by Oak Meadows. Additional liens to be filed against Fiscus and Clancey were reviewed.
Treasurer:
Martha Fredendall nominated Eric Wiepking as Treasurer. Eric Wiepking and Bruce Stolbach will consider the position.
OLD BUSINESS:
Parks and Trails Survey Results:
Survey results were reviewed noting 39 votes each for playground facilities and trails, 26 votes for a picnic pavilion, 27 votes to return the monies to the general fund and 16 votes to return any remaining balances from projects to the general fund. A total of 86 surveys had been returned. Following discussion, Julie Fuller made a motion that the first project the Board pursue is the playground and that Ronny Ullrich pursue negotiating the bids for the playground equipment for review at the next Board meeting. Greg Beightel seconded the motion which passed unanimously. After discussion as to whether or not the HOA actually owns the land proposed for the playground site, Julie Fuller agreed to check into this with Diane Delaney of Oak Meadows Development Corp. The Trail will be tabled for discussion later, but HOA residents are encouraged to volunteer for a Trails Committee.
Tennis Court Repairs:
Signature of Grand Junction, the contractor approved by the Board for repair of the tennis courts, does NOT recommend doing these repairs before winter, as they will necessarily have to be redone in the spring. Greg Beighel motioned that the Board contract with Signature to make the repairs on the tennis courts at the earliest possible time in the spring. Martha Fredendall seconded the motion which passed unanimously. Bruce Stolbach amended the motion to allow Travis Beard of First Choice Properties to negotiate a 3 year repair contract. The amendment was seconded by Ronny Ullrich and passed with Greg Beightel voting no.
Snow Plowing:
John Fuller has been designated by Filing III residents to plow their road this season. Snow plowing bids were reviewed. Bruce Stolbach motioned to retain First Choice Properties as the OMHA snow plowing contractor at $85 per hour and sanding at $235 a load. Julie Fuller seconded the motion which passed unanimously. FCP will include a notice to homeowners about not parking on streets and snow storage areas with the next statements.
Vehicle Storage Area:
There were nine people on the waiting list for the vehicle storage area; all have either been offered spots, were no longer interested or are not current homeowners. As of 10/14/09 four additional homeowners have been added to the waiting list. All vehicles in the storage area are to be documented properly with the OMHA, with current registrations or proof of ownership.
Change in Board Meeting Time:
Due to difficulty experienced by some Board members in meeting at 5:30PM, the time has been changed to 7:00PM. Greg Beightel motioned that the monthly Board of Director’s Meetings be on the second Wednesday of the month beginning at 7:00PM. Bruce Stolbach seconded the motion. The motion passed with Julie Fuller voting no. Meetings must end by 9:30 PM to afford completion of the minutes by First Choice Properties.
The meeting was adjourned at 8:32PM
Minutes Submitted By:
First Choice Properties
252 Coryell Ridge Road
Glenwood Springs, CO 81601
(970) 945-5488
The next Oak Meadows Homeowner Association Board of Directors Meeting is 7:00PM, Wednesday, November 18, 2009, at US Bank conference room, 1901 Grand Avenue, Glenwood Springs. PLEASE NOTE: THIS IS A ONE TIME CHANGE TO THE THIRD WEDNESDAY OF THE MONTH.
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