Travel Points to Remember
· RTA
o Blanket RTAs are not acceptable.
o RTA needs to be trip or purpose specific.
o One travel voucher per RTA
§ Do not use the same RTA for multiple claims – then it is considered a blanket
§ RTA for specific type of mileage good for a month or a semester, etc.
· Clinical mileage, student teaching supervision, etc
§ Meetings, conferences, and trainings need to have specific RTAs per occasion.
· Mileage
o Mileage may be claimed to/from residence if the traveler:
§ Leaves his/her residence before working hours (8a-5p M-F)
§ Leaves the duty point after working hours
§ The residence is closer to the duty point than your headquarters
o You must provide point-to-point odometer readings and business purpose for each trip by using either
§ The posted Mileage Log and actual odometer readings or
§ Google Maps internet mapping service specifically. No other internet mapping site will be accepted.
· Multiple people going to the same place?
o Four per car rule.
§ Employees must carpool unless there are strict scheduling conflicts prohibiting this. Any conflict must be explained in the itinerary section of the travel voucher.
o Statement of Purpose
§ Each employee must provide an explanation as to why they personally need to attend the conference, training, etc. rather than one person going and returning with information to share with the department.
· Car Rental Information:
o Enterprise Rent-A-Car
§ 1-866-398-5080
§ State Rate Identifier: TX731
§ TWU Specific Booking Site
o Avis Rental Car System, Inc.
§ 1-800-331-1212
§ State Rate Identifier: F999731
§ Not always under contract
· Submitting a Voucher
o Email Travel Voucher, RTA, and all supporting documents to
o Unless your scanner/fax renders documents illegible, do not send hard copies
o If your scanner/fax renders documents illegible, send hard copies
· Other helpful links
o State Travel Management Program
o Textravel
o Meal and Lodging Rates
o Contracted Airlines
o Contracted Hotels
o Contracted Rental Cars
o Contracted Travel Agencies
o Foreign Currency Converter