NYSAN Program Quality Self-Assessment (QSA) Tool- Action Planning for Improvement Tools
Instructions:
Use the NYSAN Program Quality Self-Assessment Tool: Program Improvement Inventory with your focus group or improvement team to put together a comprehensive list of areas in need of improvement. This tool can be filled out to include information on all QSA elements that the group is self-assessing. Filling out this tool will help your group recognize and select improvement areas of the highest priority for focus. (See the example for ideas on how to fill out this template).
Some questions to consider when prioritizing:
What relates to safety?
How does this relate to our mission?
What will impact quality the most?
What will impact quality for participants the most?
How long will it take?
Who will be responsible for working on this?
Who do we need to involve?
Does something else need to be done/decided before we can do this?
What type of support do we need?
Select areas of focus, and then complete the Action Plan for Quality Improvement for each QSA element that will be focused on for improvement. Each Action Plan for Quality Improvement may focus on multiple indicators and include multiple goals, but should only represent one QSA element. (See the example for ideas on how to fill out this template). Be sure to designate the Point Person/Facilitator who will be responsible for following up with the person accountable for each step in the improvement plan.
Ensure goals written in this section follow the S.M.A.R.T Goal format. See the S.M.A.R.T Goal Template for instructions on using this format.
NYSAN Program Quality Self-Assessment Tool: Program Improvement InventoryOrganization/Site:
Date:
Attendees:
Program Element / Quality Indicator / Performance Level(s) / Improvement Steps and Strategies / Person(s) Responsible / Timeline for Improvement / Resources Needed
NYSAN Program Quality Self-Assessment Tool: Program Improvement Inventory
Organization/Site: Camelot Youth Program at King Arthur Elementary
Date:October 15, 2013
Attendees:Program Director: Michael Lin; Site Director: Anne Johnson; Program Staff: Jessica Rubenstein, Eddie Rivera;
Family Members: Judy Smith, Dan Michaels; Youth: Jane, Andrea, Shawn; School Staff: Ms. Garcia, Coach Williams; Community Partner:Sally Reynolds
Program Element / Quality Indicator / Performance Level(s) / Improvement Steps and Strategies / Person(s) Responsible / Timeline for Improvement / Resources Needed
1. Environment and Climate / 9. Conducts all required fire/safety drills. / 1: 9 responses
2: 2 responses
3: 0 response
4: 0 responses / 1. Hold fire and safety drills immediately.
2. Ask licensing agency how many fire and safety drills are required each year. / Anne, Site Director / Right Now / None
1. Environment and Climate / 10. Has a culture that allows participants to take initiative and explore their interests. / 1: 6 responses
2: 5 responses
3: 0 response
4: 0 responses / 1. Hold meeting with youth, staff, and families to discuss how activities offer youth opportunities to take initiative and explore interests.
2. Work with youth to update activity menu and order new supplies.
3. Showcase new supplies at staff meeting to ensure proper use in the program. / Anne, Site Director
Jessica and Eddie, Staff
Mrs. Smith, Parent Coordinator / This Year
(by June) / Non-traditional sporting equipment (badminton, golf, and field hockey)
Paint and sculpture kits
Science experiment materials and guidebooks
5. Programming and Activities / 5. Offers high quality academic support, including tutoring and/or homework help. / 1: 2 responses
2: 7 responses
3: 2 responses
4: 0 responses / 1. Hold meeting with staff and youth to discuss adding designated homework time to the program schedule.
2. Provide staff training on appropriate academic and homework support.
3. Add designated homework time to the program schedule.
4. Add ELA tutoring to the schedule once per week for students in need from Ms. Garcia. / Anne, Site Director / This Year
(by January) / Staff training
Space for tutoring
Action Plan for Quality Improvement
Organization/Site:
Point Person/Facilitator:
Target Element:
Goal 1:
Indicators/Scores showing need: / Additional Information:
Change Needed:
Activities to Create Improvement: / Person Accountable: / Begins: / Ends: / Resources: / Staff Development:
NYSAN Action Plan for Quality Improvement
Organization/Site: Camelot Youth Program at King Arthur Elementary
Point Person/Facilitator: Michael Lin, Program Director
Target Element: Element 5: Programming/Activities
Goal 1: To provide high-quality academic support through offering daily homework help as well as ELA tutoring once per week for students in need by January 15, 2014.
Indicators/Scores showing need:
Offers high quality academic support, including tutoring and/or homework help: 2 / Additional Information:
Participants noted that they did not feel supported academically, and did not receive homework assistance unless they specifically asked for it.
Parents requested that students have time to work on their homework during the afterschool program.
Change Needed: Staff will effectively support participants in understanding and working on their homework. Designated time during the program schedule will be added for participants to work on their homework, with additional time offered for those participants who wish to continue working on their homework past the allotted time. Optional ELA tutoring will be offered for those participants who wish to take advantage of this service.
Activities to Create Improvement: / Person Accountable: / Begins: / Ends: / Resources: / Staff Development:
Site Director will host a staff meeting to discuss adding designated homework time into the program schedule daily. / Anne Johnson, Site Director / 10/15/13 / 10/21/13 / Staff meeting space
Site Director will meet with ELA tutor to set up a tutoring schedule. / Anne Johnson, Site Director / 10/21/13 / 10/25/13 / Meeting space
Staff will receive training on appropriate and effective homework support. / Michael Lin, Program Director / 10/21/13 / 12/16/13 / Trainer, funds for professional development, training space / Training on homework support
Staff will host a discussion with participants to decide on the structure and timing of the updated schedule including homework time daily and optional ELA tutoring. Staff and participants will go over the rules and expectations for these activities. / Jessica Rubenstein, Program Staff
Eddie Rivera, Program Staff / 10/25/13 / 11/18/13 / Flip chart or whiteboard, markers
Site Director will create and post updated program schedules. / Anne Johnson, Site Director / 11/18/13 / 11/20/13 / Program schedules
Site Director and staff will inform parents of the updated schedule, and will supply sign-up sheets for ELA tutoring. / Anne Johnson, Site Director / 11/20/13 / 12/9/13 / Program schedules, information sheets, sign-up sheets
Site Director will supply ELA tutor with tutoring schedule and list of participants. / Anne Johnson, Site Director / 12/10/13 / 12/13/13 / Tutoring schedule, list of participants
Staff will implement and support daily homework time, and will offer additional time for those students who wish to continue working on their homework past the designated time. / Jessica Rubenstein, Program Staff
Eddie Rivera, Program Staff / 1/15/14 / Ongoing / Space for homework time, study aids and manipulatives, privacy dividers
ELA tutor will implement weekly tutoring for participants who sign-up. / Ms. Garcia, ELA Tutor / 1/15/14 / Ongoing / Space for tutoring, study materials, progress logs
Program will survey participants and parents on the effectiveness of the daily homework help and optional weekly ELA tutoring. / Anne Johnson, Site Director
Jessica Rubenstein, Program Staff
Eddie Rivera, Program Staff / 3/18/14 / 3/21/14 / Homework surveys, ELA Tutoring Surveys
Program will create updated action plan based on survey results. / Anne Johnson, Site Director
Jessica Rubenstein, Program Staff
Eddie Rivera, Program Staff
Ms. Garcia, ELA Tutor / 3/24/14 / 3/31/14 / Updated action plan