Institutional Program Review Committee

Minutes

(APPROVED)

5/10/11PCR4:00 – 5:00 PM

Members Present: Cindy DeLain(CD), Thea Trimble(TT), Nancy Morgan(NM), Christian Anderson(CA), William Garcia(WG), Deborah Nolan(DN), Stephanie Yocum(SY), Carol Pitts(CP), James McDonald(JM), Joni Jordon(JJ)

Members Absent: Tim Garner(TG), Josie Cote(JC)

Guest: Duncan Graham, V.P. Academic Services

Minutes: Erica Craig(EC)

Agenda Item / Discussion / Action Plan(s)/Outcome(s)
Call to Order / TT, Co-Chair called meeting to order at 4:05pm.
Guest Speaker: Duncan Graham (WASC training report) / CD introduced Duncan Graham, V.P. Academic Services
DG shared his recent experience at WASC. He advised the IPRC that the work the committee is doing is on track with what the Accreditation Committee requires. In addition, since the Strategic Plan has been integrated into Program Review, it puts the College in a good position future integrated planning and eases the crossover to Accreditation. He expressed that with the continued budget restraints, each program must understand that their allocation will be based on their Program Review standing. In closing, he asked the IPRC, “How do we keep that momentum going when we have no resources what so ever to be allocated?”
CD asked if there was anything else that the IPRC should be aware of. DG advised that the Program Review needed to be reviewed in order to find a way to simplify the process. / TT advised DGthat the IPRC was already actively been taking steps to simplify the Program Review Process.
JJ is currently working to be able to crossover information from CurricuNet which would eliminate double entries.
Division Chairs have also been asked to help streamline the various tables within the reviews by advising the IPRC of the appropriate data needed to insure all information is meaningful to the process. The goal is to present information in a way that informed decisions can be accurately made.
Approval of 4/26/11 Minutes / DN made motion to approve minutes as written. CA seconded the motion. / TT announced motion carried and minutes approved.
2011-2012 Fall and Spring Meeting Schedule / TT and CD explained the need to schedule upcoming meeting for the remainder of 2011.
WG asked to schedule meetings for 2012 as well to better help with Student Services commitments. / EC scheduled meetings for 2011 and 2012 to be held in the PCR as follows:
2011
Tuesdays from 4p-5:15p
8/30; 9/6; 9/13; 9/20; 9/27; 10/4; 10/11; 10/18; 10/25; 11/8; 11/15; 11/22; 11/29; 12/6; 12/13
Fridays from 9a-4p
10/21; 10/28; 11/4; 11/18
2012
Tuesdays from 4p-5:15p
1/31; 2/7; 2/14; 2/21; 2/28; 3/6; 3/13; 3/20; 3/27; 4/10; 4/17; 4/24; 5/1; 5/8; 5/15
Review Assignments for the Draft Comprehensive Reports / TT announced the Draft Comprehensive Reports assignments.
TT advised that the Reports will be reviewed in the descending order as they are shown. Meetings dates for these reviews are 9/6/11, 9/13/11, and 9/20/11 (if necessary).
The IPRC discussed the need for consistent feedback that should be given to each program equally. CA suggested that spelling and grammar not be evaluated by the committee this time and pointed out that the rubric is the best tool to provide feedback from.
TT explained that the focus this time will be the content with the goal being too quickly asses the report and provide the program with sufficient feedback that they can promptly act on. / Instructional
Library- Cindy; William; Christian
I & T- Tim; Carol; Joni
Cooperative Work Experience- Nancy; Josi; James
Interdisciplinary
Business Industry- Deborah; Cindy; William
Student Services
Financial Aid/Veterans- Thea; Tim; Josi
EOPS&CARE- Stephanie; Nancy; Carol
Counseling- Christian; Deborah; Thea
Administrative
Bookstore- Joni; Thea; William
Food Services- James; Stephanie; Christian
EC will provide letter templates and prior year’s feedback letters to the IPRC to aid in the letter writing.
Discuss the Evaluation Rubric (Each member has previously reviewed) / The IPRC agreed the form will aid in evaluating the reports and come to an accurate conclusion that would most benefit the committee as well as the programs.
TT explained the importance that these rubrics be concise and accurate since they will be a major tool in writing the feedback letters.
CA asked if the point scale would also be included on the final form. TT and CD advised against. TT advised the new rubric will need an updated point scale. / TT will revise the point scale to match the new rubric and make it more beneficial
Open Discussion / DN verified that the Annual Update for Academic Senate was due on October 15, 2011. TT advised it was indeed due on October 15, 2011 (just as all others). TT and CD advised that the Interdisciplinary forms are uploaded to SharePoint.
TT shared a concern in regards to the closing of SharePoint since October 15th was on a Saturday. / It was agreed by the IPRC that SharePoint will close on Monday, October 17th at 7:45am by Ryan Barry-Souza.
Adjournment / The meeting was adjourned at 5:57pm by TT.

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