NUESTROS VALORES CHARTER SCHOOL
GOVERNANCE BOARD MEETING MINUTES
October 6, 2016
BOARD MEMBERS PRESENTA.Carrillo / J. Gomez
C. Sanchez / C. Trujillo
M. Armijo / N. Tapia
STUDENT BOARD MEMBERS
ADVISORY (NON-VOTING)
S. Sandoval-absent / E. Lucero
ABSENT
BOARD MEMBERS
STAFF
M. Aguilar / A. Padilla
R. Cordova
D. Sanchez
GUESTS
I. CALL TO ORDER/ROLL CALL
a. Called to order by A. Carrillo at 6:15 PM
II. INTRODUCTIONS
None
III. APPROVAL OF AGENDA
Motion to approve agenda as presented, so moved by, M. Armijo second by, C. Trujillo, Motion carried unanimously.
IV. APPROVAL OF MINUTES
Motion to approve minutes as presented, so moved by, A. Herrera second by, C. Trujillo, Motion carried unanimously.
I. DISCUSSION ITEMS
a. LEASE PURCHASE AGREEMENT/FINANCING OPITIONS-M. Aguilar
Monica stated our first proposal from RFD didn’t get signed because there was a balloon payment attached to it that the state won’t sign.. Monica said there are two other proposals, one for the property and one for the facility. Monica said Patti Matthews commented that the proposals look good if we get the capital outlay money to put down. Monica said there’s not a balloon payment attached, but there is a question about the interest rate under terms and conditions. She said we needed to wait for the special session to end, to see the outcome. Monica spoke to our lobbyist to confirm if the 2013/2014 capital outlay of $90,000 can be used. It was taken away from us. Mike Chavez said July 2017 if will be available again but not to count on it. The cash carry over is a possible funding cut. Rhonda said they weren’t considering the 5% cash sweep there were other options, there was a straight cash sweep of 5%, there was a 3% of our carry over budget. Our carry over was $313,000. Rhonda said part of that was obligated. There was a discussion about other possible cuts. Monica said another cut could be lease reimbursement; we were out of compliance of our lease. Patti Matthews and Sue Fox are fighting for other charter schools, because Patti and Sue think PSFA is interpreting the law incorrectly. Monica spoke to Denise Ironion from PSFA. She said we need to submit a certification of no public space. Anthoney needs to sign that we have worked with the school district that there is no place for us. This needs to be done by December 31st to be in compliance. Monica said our lease needs to state that the landlord will keep us up to adequate standards at no cost to the school. Monica said she sent it to YES Housing to Joe Ortega. He said he will add whatever language to the lease so we can be in compliance.
There was a discussion about what is covered under adequate standards.
b. NON PROFIT UPDATE-M. Aguilar
No update
II. ACTION ITEMS
a. BUSINESS MANAGER REPORT/ BAR’s-R. Cordova
- Rhonda gave a financial report and explained the budget report.
Rhonda explained BARs 0013-I, 0014-IB, 0015-IB, 0016-I, 0017-I
Motion to approve all BARs as presented, so moved by, N. Tapia second by M. Armijo, Motion carried unanimously.
c. FACILITIES MASTER PLAN
No action taken
d. APPROVAL TRAVEL REQUEST
Monica said there are three teachers Regina Vigil, Brian VerPloegh and Matt Salas that would like to attend the Summit on Professional Learning Communities (PLC). She said we have been implementing it, but it needs to be restructured. This training will help in the process. The estimated cost will be $4,417. That includes transportation, per diem, lodging, any allowable expenses and registration. The Summit is February 21st -24th.
Motion to approve Travel Request as presented, so moved by, J. Gomez second by C. Trujillo, Motion carried unanimously
e. EVALUATION PROCESS
Anthoney said he thought there should be a change that all board members would be involved in the evaluation process instead of just the board president. There was a brief discussion. Anthoney stated that a board member should volunteer to me with Monica to discuss evaluation for December. M. Armijo volunteered.
Motion to approve New Evaluation Process as presented, so moved by, A. Herrera second by C. Trujillo, Motion carried unanimously.
III. EXECUTIVE DIRECTOR REPORT-M. Aguilar
Monica stated that Bernadette and her have started the first round of classroom observations. They have completed the first round of Short Cycle Assessments, (MAP Testing).
IV. STUDENT REPORT-E. Lucero
Ernesto said a few students from YDI came to the school to rap to students. He said a few of our students and staff did a little rap. Senior advisory students had a carwash. They raised $226.00. He said the seniors want to have a Haunted House and Movie Night on October 28th.
V. STAFF REPORT-Angelica Padilla
Angelica said they have been working on advisory, wellness team and PLC’s, The three tier approach, really working with our kids making sure we reach them in all areas, collaborating together admin and staff. She said the advisory class was extended this year to 30 minutes every day except Friday’s. Last year it was 30 a week. Angelica and Mica worked over the summer to put together curriculum for the advisory classes. The counseling wellness team goes into the classrooms during advisory to Psycho Educational activities with the students. She said they did a needs assessment with the students and found that motivation was number one, so they did a need assessment with staff and students. The students said that’s what their interested in. Angelica explained that Mica works with 9th and 10th grade students and she works with 10th and 11th grade students. Monica explained that Angelica focuses on college career and Mica on truancy. Angelica explained that she meet with every senior student and their parents to go over the students graduation plans-transcripts, credits and anything the need to graduate. Angelica said that Tyler Hartom our counseling intern will be working on Wednesday’s with failing seniors. She said were having Courts to Schools. Monica explained that judge Yvette Gonzales will come and sentence a real DWI case. Angelica said Adam Oakey an MMA champion to come and talk to our students about his life. Angelica said we have six students in the Mentorship Program with YDI. She explained the students go to Alamosa and volunteer with students. She said they would be attending counseling meetings with APS and attending counseling conferences throughout the year. She said the social worker will be attending similar meetings.
VI. OPENS / PUBLIC COMMENT
Monica said we have a new committee (Community Engagement) and the staff asked if the board members could attend our events. Anthoney said he found a document Open Meetings Act, he said we should be posting meetings. He also mentioned that our website doesn’t have a calendar of meetings and events.
VII. ANNOUNCEMENTS/ SET NEXT MEETING
a. Meeting set for Thursday, November 3, 2016
VIII. ADJOURN NO LATER THAN 8:00 P.M.
a. Meeting Adjourned at 7:45 PM.
______Anthoney Carrillo- President Date
Nuestros Valores Charter School