NewburghSeaCreaturesChillOutClassic
January30-February 1,2015
SANCTION:Thismeetis sanctionedbyUSASwimmingandIndianaSwimming.Sanction#IN15188.
HOST:NewburghSeaCreatures,Inc.
P.O.Box42,
Newburgh,Indiana47629
LOCATION:CastleHighSchool,IndianaStateRoad261North,Newburgh,IN47630 (1/4milenorthofIndianaStateRoad66). WeareonCentralTime.
FACILITIES:CompetitionPool:50 meterby25 yardpool.14 twenty-fiveyardlanes,each8feet wide.Competitionwillbeconductedin8lanes withadditionallanesforwarmup and warmdownthroughoutmeet.Competitionnon-turbulentlanemarkers.Seatingareaforover500.Intheeventofcircumstancesnecessitatingchangesduringthemeet,informationwillbe updatedontheNSC websiteat
Thecompetitioncoursehasbeencertifiedinaccordancewith104.2.2C(4).Thecopyof suchcertificationisonfilewithUSASwimming.
Pooldepthat1meterfromstartingblocksmeasures2metersdeepanddepthat5meters fromstartingblockmeasures5metersdeepinaccordancewith103.2.3.
Freeparkingwillbeavailableinlotsadjacentto CastleHighSchool.
DIRECTIONS:I-64to I-I64South.ExitHwy.66 (LloydExpressway).TakeHwy.66 East.
TurnleftonHwy.261(North).Schoolisabout¼-½mileonright.Natatoriumisat
NorthEastcornerofschool.
SPECTATORINFO:Allparentsmustremaininviewingarea.No parentsare allowedondeck per IN Swimming rules. A handicapped seating area will be provided on the pool deck. No photography or video is allowed on pool deck with the exception of approved event photographers.
Admission:
$3.00persession
$10.00allsessionpass
Children10underadmittedfree
Heatsheets will be available for sale.
LODGING:NSChaspartneredwithareahotelsto providea reducedrate. Rates range from $70 to $99 and there are six different hotel chain options – LaQuinta, Baymont, Comfort Inn, Holiday Inn Express, Hilton Garden Inn, and Courtyard by Marriott. Information flyers with full details are available with the information for this meet on the website. Pleasebe sureto referenceNewburghSeaCreatureswhenmakingyourreservation.
TYPEOFMEET:Thisisanopeninvitational. AllFridayPMand Sunday AM Eventsaretimedfinals.All10andunderand8andundereventsaretimed finals.
PreliminarieswillbeconductedonSaturdaymorningfor11-12,13-14Open events. Therewillbeconsolationandchampionshipfinalsheats (top-16)onSaturdayeveningforthe11-12 and13-14agegroups.
For the Open Age Group finals on Saturday evening, a Super Final will be run. There will be a B final (13-20), A final (5-12) and a Super Final (1-4). In the Open 50 free, we will run a Consolation final (9-16) and a shootout (1-8). The shootout will pit final swimmers 1 on 1, NCAA Tourney Fashion (1vs 8, 2 vs 7, etc.), until we get to the 1 on 1 Championship Final. The top 8 swimmers from prelims will compete in the 50 freestyle shootout in finals. The first round of the shootout will be swam before event 29 in the finals, 1 seed will race the 8 seed, 2 vs 7, 3 vs 6 and 4 vs 5. The four winners of the first round will advance to the second round which will be swam before event 39. The 1 seed will race the 4 seed, 2 vs 3. There will be a final race for 1st place and 3rd place to be swam after event 46. 1 seed will race the 2 seed for first place and for third place the 3rd seed will race the 4th seed. The consolation heat will be swam as scheduled above.
Ifaswimmermissestheirevent,theywillbedeclareda“noshow”andwillnotbeplacedin anyotherheattomake-uptheswim.NewburghSeaCreatureswillbeusing“fly-over”starts forallevents.
CONCESSIONS:Avarietyofconcessionswillbeprovided.
LOSTANDFOUND:Lostand foundwillbeestablishedbytheconcessionarea.
COMPUTER:MeetManagerbyHytekwillbe used.Ifcopiesofthedatabaseare needed,wewould preferto e-mailafterthemeet.Ifimmediatecopiesare needed,pleasebringthumbdrive to meet.
ELIGIBILITY:Swimmer(s) must be registered with USA Swimming prior to the competition (202.2.9E). Age as of insert first day of meet shall determine the swimmer’s age for the entire meet (205.2.2).
***Indiana Swimming does not process on-site athleteregistration
ENTRIES:Alltimesmustbeenteredin“YardTimes”. No convertedtimes willbeaccepted. "NoTime"willbeacceptedbutwillbe seededlast.
RULES: Current USA Swimming and Indiana Swimming rules will govern this meet.
202.3.2- At a sanctioned competitive event, USA Swimming athlete members must be under the supervision of a USA Swimming member coach during warm-up, competition, and warm-down. The Meet Director or Meet Referee shall assist the athlete in making arrangements for such supervision.
202.2.9 D - Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer’s legal guardianto ensure compliance with this requirement.
ISI rule - Coaches MUST constantly display their currentUSA Swimming coach credential to gain deck access. The meet referee reserves the right to ask for coach credential display and/or deny deck access if coach does not comply or card is no longer valid/current.
ISI rule to include USA-S 102.8.1 B - In swimming competitions, the competitor must wear only one swimsuit in one or two pieces except as provided in USA Swimming rule 205.101.1. All swimsuits shall be made from textile materials. For men, the swimsuit shall not extend above the navel nor below the knees, and for women, shall not cover the neck, extend past the shoulder, nor extend below the knee.
202.2.9 H -Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms
202.2.9 I -Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is strongly discouraged.
SCRATCHRULE:Aswimmerqualifyingfora consolationfinalor finalracefollowingpreliminariesnotifies thedesignatedpersonwithinthirty(30)minutesaftertheannouncementofthequalifiers forthatfinalsracethatthe swimmerwillnotcompeteand furtherdeclarestheirfinal intentionswithin30 minutesfollowingthe swimmerslastindividualpreliminaryevent. Failureto scratchbeforethethirty(30)minutetimelimitand notswimmingtheevent will resultinthe swimmerbeingbarredfromallfurthercompetitionthatdayandthefirst individualeventthefollowingday.Thereisnopenaltyformissingatimedfinal eventorapreliminaryheatofanevent.Penaltiesshallonlyapplytotheoriginal16 placedswimmers.
POSITIVEPositivecheck-inmeans,“IamhereandI intendto swimthisevent.”
CHECK IN:PositiveCheck-inisrequiredforALLFriday nightevents.Deadlineis45 minutes priorto the startofthe session.Positivecheck-insheetswillbelocatedatthetables inside thelobbyarea.
SaturdayandSundayeventswillbepre-seeded.
FLY-OVERWewillbe usingflyoverstartsduringthemeet.
STARTS:
CLERK OFThere willbea ClerkofCourseforSaturdayandSundayforall8 and underevents.
COURSE:Swimmersforallothereventsareresponsibleforbeingbehindtheblocksatthe appropriatetime.
Psychsheetswillbepostedpriorto themeetat postedondeckandavailableforpurchasepriorto eachsession.
PositiveCheck-InRequiredforallFriday nightevents.
Allothereventswillbepre-seeded.
STARTINGAlltimesareCentralStandardTime.
TIMES:
Friday
10Under,11-12,13-14Openagegroups
WarmUps@Notbefore4:00pm
MeetStarts@Notbefore5:00pm
SaturdaySunday
11-12,13-14andOpenAgeGroups PrelimsWarmUps@Notbefore7:00am PrelimsStart@Notbefore8:00am
Finalswarmup TBD–willbeannouncedbyendofSaturdaymorningsessionandposted
At getfinalsstartedasearlyaspossible.
8Underand10UnderAgeGroupsTimedFinals
WarmUp timeTBD-willbecommunicatedto coachesandpostedonat
WarmUpsnotbefore11am.
We will assign lanes for each warm-upsession. RacingStartsatcoaches’ discretion.
Immediatelyafterthewarm-upsoneachdaytherewillbea coach'smeeting.
AWARDS: IndividualHighPointawards(trophies)willbe givento the highestpointgirlandboy swimmerineachage/genderdivision,including15 &over. 14 & Under swimmers placing in OPEN events will not score points towards non-open High Point awards.
Ribbonswillbeawardedforplaces1-16forthe followingagedivisions6U,7-18,9-10,11-12,13-14.15 andoverswimmerswillreceivepointsbutwillnotreceiveribbons.
Heatawardswillbe givento allHeat winners.AWARDSWILLNOT BEMAILED.
SCORING:Sixteenplaces(16)willbe scoredfortheindividualevents.
All8-Undereventswillbe scoredas7-8and6-Under.10Undereventswillbe scored
9-10,7-8and6-Under.AllOpeneventswillbe scoredas15-Overonly.No pointswill beawardedto 14 and underswimmerscompetinginOpenevents.
Pointswillbeawardedasfollows:
IndividualEvents: (Places1-16) 20-17-16-15-14-13-12-11-9-7-6-5-4-3-2-1
ENTRYFEE:Allswimmerswillpay$2.00INSwimmingsurcharge.
Thefollowingfeesareperevent:
Prelim/FinalsIndividualEntries$5.00
TimedFinalsIndividualEntries$4.00
OnDeckEntries$8.00
MAKECHECKSPAYABLETO"NEWBURGHSEACREATURES"
ENTRYLIMIT:Eachswimmerinthe11-12,13-14and15Over agegroupwillbelimitedtothree
(3)individualeventseachday. Eachswimmerin8&underand10&underagegroup willbelimitedtofive(5)perday on Saturday and three (3) per day on Sunday.Overentrywillresultinlasteventsbeing scratched.Totalentrieswillbelimitedto1200individualentriesperdayforthis meet.Intheeventthatthemaximumnumberofindividualentriesisexceeded,no teamentry willbebroken.
AnyandallFridaynighteventsmaybelimitedto thetop16 ifneededto keepa fourhour timeline.Anyentryfeesofa swimmernot makingthecutwillberefunded.
Ondeckentrieswillbetakenonlyiftotallimitperdayhasnotbeenmet;ona firstcome basisuntilthe heatsare filled. The deadline for on deck entries will be the start of warm-ups.
Eachsessioninvolving12 &Underagegroupswillbe held strictlyto a four(4) hourtime limit.Ifnecessary,anyremainingeventsthatare notcompleteintheseagegroupswillbe cancelledoncethe four(4) hourlimitoccurs.Entryfeesofanycanceledevent willbe refunded.
NSCreservestherightto limitthe numberofheatsinallindividualtimedfinalseventsto keepthetimelinemanageable.
ENTRY1. Entrieswillbeacceptedbeginningimmediately.
PROCEDURE:2. Priorto 5:00PMonFridayJanuary16,2015,submityourentriesbye-mail ina HytekCommlinkfile(.CL2fileextension).
3.Afterreceiptoftheentryfile,NSC wille-mailanEntryReportbackto thedesignated individualforyourteam.CarefullyreviewtheentryreportforcorrectnessandinformNSCofanyerrorsor variancesbye-mailassoonaspossible.
4.KeeptheoriginalEntryReport,e-mailedto youbyNSC,alongwithanyandall subsequentEntryReportsnotifyingyouofchangedor updatedentries.These willbe consideredastheofficialrecordof yourteam’sentry.No otherinformationwillbe consideredifthereisanentryerrorordiscrepancy.No refundsorchangeswillbemadeto yourteam’sentrydueto failureto reviewtheEntryReportse-mailedto you beNSC.
5.Aftertheoriginalentrysubmittalhasbeenmade,changesand updateswillbe accepteduntil5:00 PMon Friday,January 23,2015.
6.Pleasemailthe meetentrysummaryform,releaseform,coachesandofficialsformso thattheywillbereceivedbyNSCbyJanuary29, 2015. Payment for all fees is due by check during the first session of the meet. Pleasenotethattherewillbe no needto maila diskand hardcopyoftheentriesfor this meet.YourEntryReportfromNSC willserveasyourentryverification.
ENTRYJanuary 16,2015.
DEADLINE:Wewillextendthedeadlineif themeetisnotfull.
ENTRIES
PAYMENT:Mike Chapman
Newburgh SeaCreatures
POBox42
Newburgh,IN47629
All payments are due by check to “Newburgh Seat Creatures” on the first day of the meet.
ENTRYFORMS:Allentriesmustbeontheenclosedform.Pleasemailthefollowingforms to the Meet Entry Chairman:
• EntrySummaryForm
• ReleaseForm
• CoachesOfficialsAttendingForm
FINALRESULTS:Onecopywillbe furnishedfreeofchargeto eachteam.FinalResultsmaybeorderedattheClerkofCoursefor$5.00.Pleaseindicateonthesummaryof entriespagehowyourteamwouldlikeitsfinalresults.
INFORMATION:Formoreinformation,call:
MeetDirectorMeet Entry Chairman
Jason TitzerMike Chapman
POBox42POBox42
Newburgh,IN47620Newburgh,IN47620
NOTICETOALLCOACHESANDPARENTS
TheNewburghSeaCreaturesare verygratefulto theWarrickCountySchoolforthe useofthePoolandthe facilities forthisswimmeet.Weallhavea responsibilityto protectandmaintainthesefacilities.Therefore, wemustreserve therighttoexpel,fortheremainderof themeetwithnorefundof entry fees,anyswimmerinunauthorized areas forbeingrowdyordestructive,orinanywayendangeringhisownsafetyorthatof others.Coachesand parentsareexpectedto keeptheirswimmersundercontrolatalltimes.Itisrecommendedthatswimmersleaveall valuableswithanadult.No responsibilityforlostarticleswillbeassumedbytheNewburghSeaCreaturesor Castle HighSchool.
PLEASE NOTE THAT SMOKING IS NOT ALLOWED ANYWHERE
ON THE GROUNDS OF CASTLE HIGH SCHOOL.
RELEASE
IHEREBYRELINQUISHANYCLAIM MIGHT (OfficialNameofSwimTeam)
HAVEINTHECASEOFINJURY ORLOSSOFVALUABLESATTHISNEWBURGH SEACREATURE INVITATIONALMEETJAN30,31,andFebruary 1, 2015.IALSO
AGREENOTTOCHARGETHEWARRICK COUNTYSCHOOLS,THENEWBURGH SEACREATURES SWIMCLUB,USASWIMMING, INCORTHESOUTHERN INDIANASWIMCONFERENCEFORANYINJURY,LOSSORDAMAGEWHICH OCCURRSWHILEATTENDINGTHISEVENT.
IAFFIRM THATTHEATHLETES ENTEREDAREUSASWIMMING REGISTERED. SIGNED
(TeamCoach,EntryChairpersonor ParentRepresentative)
Coachesattending theSwimMeet:
OfficialswillingtoworkattheSwimMeet:
NAMEPHONENUMBERPOSITION
THISFORMMUSTBERETURNEDWITHYOURCOMPLETEDENTRY
Newburgh SeaCreaturesChillOutClassic
January30-31 and February 1,2015
SummaryofEntries
Pleasesupplytheinformationrequestedbelow. Mailwithallotherrequiredformsso theywillbereceivedby
January28, 2015.
ClubName:
NumberofSwimmersentered: Boys +Girls =
NumberofSwimmersx$2.00 INSwimmingSurcharge=Total
NumberofBoys’Prelims/FinalsEntries X $5.00each =Total
NumberofBoys’TimedFinalsEntries X$4.00each=Total
NumberofGirls’Prelims/FinalsEntries X$5.00each=Total
NumberofGirls’TimedFinalsEntries X $4.00each =Total
TotalAmountDue$
ClubOfficialSubmitting Entry:Coaches’Names:
Name
Address
City
State/Zip
Phone
RESULTS:Eachclub shouldcompletethisformandreturnto indicatehowtheywouldliketheirresults:
HardCopy(snailmailedOR.htmfileemailed)
MeetManagerBackup(emailed)
TeamManager.c12 file(emailed)
ALLoftheabove
Emailaddresstosendaboveto:
CheckList: Didyouinclude?
CoachesandOfficials
ReleaseFormThisSheetCheck
NewburghSeaCreatures ChillOutClassic January30,31, and February 1, 2015
Sanction#IN15188
Friday,January 30,2015
GirlsEvent# / FridayTimedFinals
WarmUps@NotBefore4:00pm/MeetStarts@NotBefore5:00pm / Boys
Event#
1 / 10 &Under200IndividualMedley / 2
3 / 11-12200IndividualMedley / 4
5 / 13-14400IndividualMedley / 6
7 / Open400IndividualMedley / 8
9 / 10 &Under200Freestyle / 10
11 / 11-12500Freestyle / 12
13 / 13-14500Freestyle / 14
15 / Open500Freestyle / 16
Saturday,January31,2015
GirlsEvent# / SaturdayMorning(prelims)
WarmUps@Notbefore7:00am/MeetStarts@NotBefore8:00am / Boys
Event#
17 / 11-1250 Freestyle / 18
19 / 13-1450 Freestyle / 20
21 / Open50 Freestyle / 22
23 / 11-12100BreaststrokeBBreaBreaststrokBreaststroke / 24
25 / 13-14200Breaststroke / 26
27 / Open200Breaststroke / 28
29 / 11-12100Backstroke / 30
31 / 13-14200Backstroke / 32
33 / Open200Backstroke / 34
35 / 11-12100Butterfly / 36
37 / 13-14200Butterfly / 38
39 / Open200Butterfly / 40
41 / 11-12200Freestyle / 42
43 / 13-14200Freestyle / 44
45 / Open200Freestyle / 46
Girls
Event# / SaturdayAfternoon(TimedFinals)
WarmUps: Notbefore11:00amand meetstarts@notbefore12pm (check updates) / Boys
Event#
47 / 10 &Under100 Freestyle / 48
49 / 8Under25Freestyle / 50
51 / 10Under100Breaststroke / 52
53 / 8Under25Breaststroke / 54
55 / 10Under100 Backstroke / 56
57 / 8Under25Backstroke / 58
59 / 10Under100 Butterfly / 60
61 / 8Under 25Butterfly / 62
Saturdaytimedfinalsfor11-12,13-14,15Over –WarmUpsTBD–check
Sunday,February 1,2015
GirlsEvent# / SundayMorning(timed finals)
WarmUps@Notbefore7:00am/MeetStarts@NotBefore8:00am / Boys
Event#
63 / Open200IndividualMedley / 64
65 / 10 & Under 50 Breaststroke / 66
67 / 11-1250Breaststroke / 68
69 / 13-14100Breaststroke / 70
71 / Open100Breaststroke / 72
73 / 10 & Under 50 Butterfly / 74
75 / 11-1250Butterfly / 76
77 / 13-14100Butterfly / 78
79 / Open100Butterfly / 80
81 / 10 & Under 50 Freestyle / 82
83 / 11-12100Freestyle / 84
85 / 13-14100Freestyle / 86
87 / Open100Freestyle / 88
89 / 10 & Under 50 Backstroke / 90
91 / 11-1250 Backstroke / 92
93 / 13-14100Backstroke / 94
95 / Open100Backstroke / 96