Request for Quotes

(RFQ)

#101291

Translation Services

FHI 360

1825 Connecticut Ave, NW

Washington, DC 20009

Issue date:03/24/2017

Response Deadline:03/28/2017 via email:

Expected Award:March/April 2017

BACKGROUND

FHI 360, a large non-profit human development organization, is implementing the USAID-funded Countering Violent Extremism in the Middle East and North Africa (CoVE-MENA) project, which works on training, research, and pilot programs across the Middle East and North Africa.

PURPOSE

CoVE-MENA is seeking a translation company to provide written translation services among Modern Standard Arabic, English, and French. The type of documents needed for translation will vary, but could include: workshop agendas, training modules, activity handouts, and various types of reports. Deadlines and timing for each translation will vary and will be determined on a case-by-case basis with as much notice as possible.

DURATION

CoVE-MENA intends to award a Master Agreement to a translation vendor. Duration of the Master Agreement will be 12 months, with an option to extend for an additional 12 months.

SCOPE OF WORK

CoVE-MENA seeks to find a cost-effective and reliable vendor to provide consistent, high quality translation services. The successful bidder must be able to produce high quality translations from originals provided in English, French, and/or Arabic, and must be capable of supporting CoVE-MENA’s service requirements in a timely and efficient manner.

Examples of the types of materials requested include:

  • Training materials
  • Contracts/agreements
  • Reports
  • Handbooks
  • Conference packets
  • Newsletters
  • Articles
  • Research briefs

VENDOR SELECTION & CONTRACT AWARD

The final selection will be based on evaluation and selection criteria such as: favorable costs and services, familiarity with sensitive topics pertaining to the project, experience working with development organizations, and turnaround/surge capabilities.

QUOTATION SUBMITTAL

Complete the attached application package (included at the bottom of this document) and submit via email by 5pm EST on Tuesday 28 March,2017to:

RIGHT TO SELECT/REJECT

FHI 360 reserves the right to select and negotiate with those firms it determines, in its sole discretion, to be qualified for competitive quotations and to terminate negotiations without incurring any liability.

REQUEST FOR QUOTATION FIRM GUARANTEE

All information submitted in connection with this RFQ will be valid for sixty (60) days from the RFQ due date. This includes, but is not limited to, cost, pricing, terms and conditions, service levels, and all other information. If your firm is awarded the contract, all information in the RFQ and negotiation process is contractually binding.

RESERVED RIGHTS

All RFQ responses become the property of FHI 360, who reserves the right in its sole discretion to:

  • To disqualify any offer based on offeror failure to follow solicitation instructions.
  • Extend the time for submission of all RFQ responses after notification to all offerors.
  • Terminate or modify the RFQ process at any time and re-issue the RFQ
  • Issue multiple awards based on solicitation activities.
  • FHI 360 will not compensate vendors for preparation of their response to this RFQ.
  • FHI 360 shall not be obligated to order any minimum or maximum quantities of services and assumes no commitment, financial or otherwise.

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Application Form

Contact Information

Translation Company Name:

Primary Contact Person:

Title:

Email:

Telephone:
Location:

Translation Team Member Information:

If you are an independent translator or company interested in this project, we would like to know that you have the capacity to handle our written translation needs. Please indicate below the names of translators who may be working on assignments, and submit their resumes to along with your application.

Team Member Names / Languages in which they are fluent

Language Ability

Are you and your team able to perform written translations as follows? Indicate Yes/No.
English to French
French to English
English to Arabic
Arabic to English
French to Arabic
Arabic to French

Professional References

Reference # 1 / Reference # 2 / Reference # 3
Name
Organization
Telephone Number
E-mail

Rates

Rate (including tax)per word of original language text for written translation.
Please indicate the currency.
English to French
French to English
English to Arabic
Arabic to English
French to Arabic
Arabic to French
Estimate the average time you would need to produce a high-quality written translation of the following:
1 page (350 words) English to French
1 page (350 words) French to English
1 page (350 words) English to Arabic
1 page (350 words) Arabic to English

Are there any other comments you have concerning billing, your availability, taxes, or other logistical information?

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