NP meeting on 22-10 -2013 at Kippax Band Club
Core meeting at 7-00 Present: Linda Charles, David Charles, Alison Payne, Keith Parker, John Urwin, Cllrs Frances Kelly, Paul Spivey, Di McEwan, Doug Morley. Mike Dando, also at 7-30 meeting Howard and Hillary
No apologies
Meeting lead by John Urwin
Financial Update
Due to the resignation of Alison as treasurer, it was necessary to organise a transfer all the many things she had started and developed for the group. Her expertise will be greatly missed.
* there had been no further expenditure since previous meeting
* website needs to have the NP details on the DD. And a invoice so far
* Alison will invoice the group for the cost of the projector, and return the screen
*Locality contract needs to have a new contact address. Alison got us a good deal of support from them, see notes further on.
*RENEW clarify that they have a current contact address for the group
*Accounts, there needs to be a financial reconciliation by the end of November, see spread sheet, and a forecast till the end of the year
Consultations
John mentioned a meeting to be held with the Brigshaw Trust Schools Forum TBC
Business addresses. Dave said there were 313 businesses in LS25, the contact details could be obtained for £37, and he was producing a spread sheet for all contacts needed for the consultation process, when we have to target specific groups
Alison had been to visit 2 groups for a PR/Consultation meeting, the Kippax Parochial Church Council, and the Kippax residents Tenants Assoc at Valley Ridge ( minutes to be forwarded)
Online survey so far only 13 completed on the website, not enough and needs encouraging
Questionnaire
It was ready , what was the delay???
A front cover to be designed John Urwin to do, when drop offs can be named.
Distribution, it could be 1, via magazine, 2 pay some local people, 3, give it to the PO distribution Centre, and pay £600 approx
Printing, it would be best as a booklet, Doug to contact best print about the costs
Encourage friends/family in Kippax to use the online questionnaire
List of contacts via email needs to be built up and updated
Events at Christmas needs verbal and visual reminders to fill in the questionnaire, perhaps posters in pubs/shops etc in New year.
FINAL date 17th January 2014
Drop offs
Places like Drs, shops , schools,
Members to contact local points to see if owners are willing and to bring the list back to next EXTRA meeting on 12th Nov at Band Club 7-30
Doug made a list of consultations already achieved, it seemed a lot BUT some of these were more PF/Information meetings (see notes by Mike Dando)
Roles
Due to Alisons resignation, as a treasurer, Frances will take over that role with Chris and Di as Support
LCC support
Heather Suggate has arranged a meeting with some of the other fore runners on the 14th November in the Civic Hall, in the afternoon, the time to be confirmed.
Useful documents
Poynton Highways, who have got rid of all signage and use colour codes on roads, a street checklist included, which may be useful to Kippax when we look in more details at highways
‘ You have the power’ worth looking at.
Mike Dando
He introduced himself and his role, he is supporting 25 NP at the moment. There are only 16 like him, and also relies on volunteers.
Tom Ridley from the LCC to support
Support agreement---important points to note……………..
1) We can go for additional funding up to £7k
2) MD is flexible if we are. The period of support is a year , upto Sept 2014, MD can request a suspension of the time, and it can be added on at the end of our year
3)24 and half days of Mike, plus any more of the volunteers
4) re site allocations, we need access to the opinions received from residents ,from LCC
5) Mike to look at questions, cannot have major changes as it is already on line, but need to have one about preferred site?
6) project management…… review plans and timings MD needs copy sent
A person designated to be responsible for the PROJECT TIMELINE, revisit EVERY meeting
7)Training workshops available, an evening refresher course useful
Date Feb 13th 7-00 to 9-30
****8) NEED analysis of key issues before the training to MD by the 10th Feb 2014
Consultation/activities
1) development engagement strategy, have we one
2) community events; materials, resources
3) material/information for the website
4) Interpretation of our events ….all comments need to be fed into the overall analysis, the launch event(DM) and COOP ( Di may have some)
Minutes from every meeting, no matter how big/small are essential
Generic problems/issues from the Sandgates residents are a good source of information and comments. The website and letters can be used in the analysis.
‘Building of evidence base’ and ‘Planned Development and writing ‘ are for later
More Points to action !!
Doug to check with heather is there a record of opinions relating to site allocations. Also use the skateboard minutes.
Dave Charles to get the cost of some box files to use for the returns of questionnaire
Heather and Ian need to get us more information about land ownership in the area if possible
RENEW hope to have more information by the end of Nov…….contact is Alison Gillespie
Keep all minutes!!!!!
The meeting closed in a rush, Mike had to get a train and Doug had to get him to the station.
However, it should be mentioned that we are sorry to lose Alison from the group, she has done a lot of work and I would like her to know that it was appreciated. She will continue her hard work with the Sandgate Residents group.
Dates to Remember November 12th 7-30
November 19th 7-00 core, Main Meeting 7-30 at Kippax Band Club
Training February 13th 7-00 at Mt Pleasant Centre