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California Department of EducationExecutive Office
SBE-003 (REV.09/2011)
exec-lasso-nov16item01 / ITEM #4
/ CALIFORNIA STATE BOARD OF EDUCATION
November 2016 AGENDA
SUBJECT
The Local Control and Accountability Plan Template, California Code of Regulations, Title 5, Section15497.5 – Adoption of the proposed Revised Local Control and Accountability Plan Template, pursuant to Education Code Section 52064(e) / ActionInformation
Public Hearing
SUMMARY OF THE ISSUE(S)
California Education Code (EC) Section 52064(e) provides the State Board of Education (SBE) with the opportunity to adopt a revised Local Control and Accountability Plan and Annual Update (LCAP) template using its regular meeting process in accordance with the Bagley-Keene Open Meeting Act. The SBE is required to present the LCAP template at a regular meeting (July 2016 SBE Meeting), and take action to adopt the template at a subsequent meeting (November 2016 Meeting). Revisions to the template must be approved by January 31 before the fiscal year during which it is to be used by local educational agencies (LEAs). As part of the adoption of a revised LCAP template process, SBE staff and CDE staff will work in conjunction with the Office of Administrative Law and complete the requisite procedures to repeal California Code of Regulations, Title 5 Section 15497.5 Local Control and Accountability Plan and Annual Update Template.
In response to the direction received from the SBE at its May 2016 meeting to revise the current version of the LCAP template ( the California Department of Education (CDE) initiated redesign activities in alignment with the guiding principles adopted by the SBE. At its July 2016 board meeting, the CDE presented the SBE with a draft Revised LCAP and Annual Update Template (Item 3, Attachment 2: developed in partnership with educational stakeholders. The SBE, in response, directed the CDE to continue with the development of a revised template informed by the assumptions that it should include a Plan Summary section for completion by all LEAs, and that it will be effective for a period of three years inclusive, and be updated annually, as required.
In September2016, an information memorandum was provided to update the SBE on ongoing stakeholder engagement and revisions made to the draft Revised LCAP and Annual Update Template in response to stakeholder feedback( Following the release of the memorandum, WestEd, on behalf of the SBE, and in partnership with the
CDE, gathered additional feedback from various stakeholder groups on the version of the draft Revised LCAP and Annual Update Template provided in the memorandum. A summary of stakeholder feedback is available at
At its meeting on October 13, 2016, the California Practitioners Advisory Group (CPAG) was provided with an update on the draft Revised LCAP and Annual Update Template by the CDE. CPAG members expressed the need to continue building the capacity of LEAs in evaluating how actions/services articulated in the LCAP support positive change, and for effective messaging to local stakeholders surrounding the revisions to the template.They suggested that exemplars of LCAPs completed using the revised template be provided to the field while voicing appreciation for the process of continuous improvement modeled in the efforts of CDE, SBE staff, and WestEd in soliciting and incorporating stakeholder feedback into the draft Revised LCAP and Annual Update Template.
The proposed Revised LCAP and Annual Update Template, provided as Attachment 1, reflects the collaborative efforts of SBE staff, CDE’s LCAP Support Team, CCSESA, and WestEd. It incorporates suggested revisions from numerous stakeholders, education coalition and advocacy groups, and builds on input received via CDE’s LCAP Redesign Survey and during SBE meetings.Revisions to the LCAP template include both changes to the content and the format of the plan. The new design promotes ease of reading with more “white space”, and the addition of color, helping to improve the user experience. Revisions to the LCAP Template content respond to stakeholder feedback and seek to adhere to the design principles approved by the SBE at its May meeting:
- Maximize transparency and ease of use for stakeholders
- Revise the LCAP template such that the plans for school districts and county offices of education shall be developed, adopted by the local governing board, and be effective for a period of three years, inclusive, and updated annually, as required, consistent with EC sections 52060(b) and 52066(b), and EC sections 52061(a) and 52067(a).
- Provide instructions in the revised template for including a required summary of the LCAP and the Annual Update.
- Simplify, to the extent possible, structure and language
- Reorder the sections of the Revised LCAP and Annual Update Template to align with a typical LCAP planning cycle.
- Plan Summary
- Annual Update
- Stakeholder Engagement
- Goals, Actions, and Services
- Demonstration of Increased or Improved Services for Unduplicated Students
- Provide clear instructions and support
- Reword and/or clarify instructions for completing each section of the LCAP and the Annual Update.
- Relocate the instructions for completing the LCAP and the Annual Update to an addendum, and include the State priorities as an addendum. The calculation instructions for metrics in Priorities 5 and 6 and the Guiding Questions are provided as appendices.
- Support efficient and effective local planning, reporting, and implementation processes
- Allow a county superintendent of schools, which has jurisdiction over a single school district, to complete a single LCAP and Annual Update encompassing the educational programs and services of both the county office of education and the school district.
In addition to significant reformatting to improve the user experience with the LCAP template, the CDE has made several additional changes, which are outlined below.
Within the Annual Update, prompts for the Analysis section have been expanded to include:
- A description of the overall implementation of the actions/services to achieve the articulated goal;
- The opportunity to identify material differences between Budgeted Expenditures and Estimated Actual Expenditures; and
- Identification of any changes that have been made to the students or student groups served and/or the planned location of the actions/services provided.
Within the Goals, Actions, and Services section:
- The Expected Annual Measurable Outcomes table has been reformatted to specifically identify the metrics associated with a goal, to identify the baselines from which expected outcomes will be set, and arranged in columns for ease of reading and comparison of the expected growth throughout the three years of the LCAP.
- Checkboxes have been added to identify Goals and/or Planned Actions/Services as New, Modified, or Unchanged from the previous LCAP year. This will facilitate transparency and accessibility for stakeholders by clearly identifying changes made to Goals and/or planned Actions Actions/Services, particularly, during the second and third years of the three–year LCAP.
- For actions/servicesthat are not identified by the LEA as contributing to meeting the requirement to increase or improve services for unduplicated students,LEAs will indicate which student group(s) will benefit from the actions/services and the locations and/or gradespans of the actions/services. “Students with Disabilities” has been added to align with the federal State Systemic Improvement Plan.
- For any action/service identified by the LEA as contributing to meeting the requirement to increase or improve services for unduplicated students, the LEA will identify the unduplicated student group(s) being served, will identify the scope of service by indicating “LEA-wide”, “Schoolwide”, or “Limited to Unduplicated Student Group(s)”, and will identify the locations and/or gradespans of the action/service.
The Demonstration of Increased or Improved Services for Unduplicated Students section has been revised to allow LEAs to describe how services provided for unduplicated students are increased or improved by the percentage required. If the overall increased or improved services include any actions/services being funded and provided on a schoolwide or districtwide basis, the LEA will identify each action/service and include the required descriptions supporting each action/service.
Further, in response to feedback provided by members of the State Board at its July meeting, the LCAP template ties directly to the Evaluation Rubrics adopted by the SBE at its September meeting. Instructions for completing the Annual Update and Goals sections reference an analysis of the data in the Evaluation Rubrics, while prompts provided in the Plan Summary section direct LEAs to review student performance ratings for state and/or local indicators in the Evaluation Rubrics and, based on that review, provide an explanation of how the LEA will either build on successes or address areas of greatest need.
RECOMMENDATION
The CDE recommends that the SBEadopt theproposed Revised LCAP and Annual Update Template (Attachment 1) and to allow the CDE, in collaboration with SBE staff, to make any necessary typographical or formatting corrections as the document is prepared for posting on the CDE Website.
BRIEF HISTORY OF KEY ISSUES
In September, an information memorandum was provided to apprise the SBE of ongoing stakeholder engagement and revisions made to the draft Revised LCAP and Annual Update Template in response to stakeholder feedback (
At its July 2016 meeting, the SBE, in response to the draft Revised LCAP and Annual Update Template, directed the CDE to continue with the development of a revised template informed by the assumptions that it should include a Plan Summary section for completion by all LEAs, and that it will be effective for a period of three years inclusive, and be updated annually, as required (Item 3:
On May 11, 2016, the SBE took action to direct CDE staff to proceed with the development of a revised template for the LCAP and the Annual Update, as described in EC Section 52064(e), using the overarching design principles identified in Item 3, available at
Aninformation memoranda was posted in April 2016 providing a summary of the results of a survey conducted by the CDE to inform the development of recommendations for design principles to guide a revision of the LCAP template (
California EC Section 52064(e) provides the SBE with the opportunity to adopt a revised LCAP template using its regular meeting process in accordance with the Bagley-Keene Open Meeting Act, rather than through the rulemaking process for adoption of regulations. The SBE is required to present the LCAP template at a regular meeting, and take action to adopt the template at a subsequent meeting. Revisions to the template must be approved by January 31 before the fiscal year during which it is to be used by the LEAs. A proposed timeline for revising the LCAP template is identified in Attachment 4 of Item 23 of the March 2016 SBE meeting ( Attachment 4).
SUMMARYOF PREVIOUS STATE BOARD OF EDUCATION DISCUSSION AND ACTION
At its May 2016 board meeting, the SBE took the following actions:
- Directed the CDE to proceed with the development of a revised template for the LCAP and the Annual Update, as described in EC Section 52064(e), using the identified overarching design principles:
- Maximize transparency and ease of use for stakeholders;
- Simplify, to the extent possible, structure and language;
- Provide clear instructions and support; and
- Support efficient and effective local planning, reporting, and implementation processes.
- Directed the CDE to bring a revised LCAP and Annual Update template before the SBE at its July 2016 meeting for feedback and comment as part of the template revision process consistent with EC Section 52064(e).
At its July 2016 board meeting, the SBE took the following actions:
- Directed the CDE to continue with the development of a revised template for the LCAP and the Annual Update, as described in EC Section 52064(e), based on the following identified assumptions:
- The revised LCAP and Annual Update Template will include a Plan Summary section for completion by all LEAs; and
- The revised LCAP and Annual Update Template will be effective for a period of three years inclusive, and be updated annually, as required [consistent with EC sections 52060(b) and 52066(b), and EC sections 52061(a) and 52067(a)].
- Directed the CDE to bring a revised LCAP and Annual Update template before the SBE for adoptionconsistent with EC Section 52064(e).
FISCAL ANALYSIS (AS APPROPRIATE)
There is no fiscal impact to state operations.
ATTACHMENT(S)
Attachment 1: Proposed Revised Local Control and Accountability Plan and Annual
Update Template (23pages)
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Attachment 1
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LCAP Year / 2017–18 2018–19 2019–20Local Control Accountability Plan and Annual Update (LCAP) Template / Addendum:General instructions & regulatory requirements.
Appendix A: Priorities 5 and 6 Rate Calculations
Appendix B: Guiding Questions: Use as prompts (not limits)
LCFF Evaluation Rubrics [Note: this text will be hyperlinked to the LCFF Evaluation Rubric web page when it becomes available.]: Essential data to support completion of this LCAP. Please analyze the LEA’s full data set; specific links to the rubrics are also provided within the template.
LEA Name
Contact Name and Title / Email and Phone
2017-20 Plan Summary
THE STORY
Briefly describe the students and community and how the LEA serves them.
LCAP HIGHLIGHTS
Identify and briefly summarize the key features of this year’s LCAP.
REVIEW OF PERFORMANCE
Based on a review of performance on the state indicators and local performance indicators included in the LCFF Evaluation Rubrics, progress toward LCAP goals, local self-assessment tools, stakeholder input, or other information, what progress is the LEA most proud of and how does the LEA plan to maintain or build upon that success? This may include identifyingany specific examples of how past increases or improvements in services for low-income students, English learners, and foster youth have led to improved performance for these students.
GREATEST PROGRESS
Referring to the LCFF Evaluation Rubrics, identify any state indicator or local performance indicator for which overall performance was in the “Red” or “Orange” performance category or where the LEA received a “Not Met” or “Not Met for Two or More Years” rating. Additionally, identify any areas that the LEA has determined need significant improvement based on review of local performance indicators or other local indicators. What steps is the LEA planning to take to address these areas with the greatest need for improvement?
GREATEST NEEDS
Referring to the LCFF Evaluation Rubrics, identify any state indicator for which performance for any student group was two or more performance levels below the “all student” performance. What steps is the LEA planning to take to address these performance gaps?
PERFORMANCE GAPS
INCREASED OR IMPROVED SERVICES
If not previously addressed, identify the two to three most significant ways that the LEA will increase or improve services for low-income students, English learners, and foster youth.
BUDGET SUMMARY
Complete the table below. LEAs may include additional information or more detail, including graphics.
DESCRIPTION / AMOUNT
Total General Fund Budget Expenditures for LCAP Year / $
Total Funds Budgeted for Planned Actions/Services to Meet the Goals in the LCAP for LCAP Year / $
The LCAP is intended to be a comprehensive planning tool but may not describe all General Fund Budget Expenditures. Briefly describe any of the General Fund Budget Expenditures specified above for the LCAP year not included in the LCAP.
$ / Total Projected LCFF Revenues for LCAP Year
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Attachment 1
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Annual Update / LCAP Year Reviewed: XXXX–XXComplete a copy of the following table for each of the LEA’s goals from the prior year LCAP. Duplicate the table as needed.
Goal 1State and/or Local Priorities Addressed by this goal: / STATE 1 2 3 4 5 6 7 8
COE 9 10
LOCAL______
ANNUAL MEASURABLE OUTCOMES
EXPECTED / ACTUAL
ACTIONS / SERVICES
Duplicate the Actions/Services from the prior year LCAP and complete a copy of thefollowing table for each.Duplicate the table as needed.
Action / 1 / Empty Cell / Empty Cell
Actions/Services / PLANNED / ACTUAL
Expenditures / BUDGETED / ESTIMATED ACTUAL
ANALYSIS
Complete a copy of the following table for each of the LEA’s goals from the prior year LCAP. Duplicate the table as needed.
Use actual annual measurable outcome data, including performance data from the LCFF Evaluation Rubrics, as applicable.
Empty Cell
Describe the overall implementation of the actions/services to achieve the articulated goal.
Describe the overall effectiveness of the actions/services to achieve the articulated goal as measured by the LEA.
Explain material differences between Budgeted Expenditures and Estimated Actual Expenditures.
Describe any changes made to this goal, expected outcomes, metrics, or actions and services to achieve this goal as a result of this analysis and analysis of the LCFF Evaluation Rubrics, as applicable. Identify where those changes can be found in the LCAP.
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Stakeholder EngagementLCAP Year / 2017–18 2018–19 2019–20
Empty Cell
INVOLVEMENT PROCESS FOR LCAP AND ANNNUAL UPDATE
How, when, and with whom did the LEA consult as part of the planning process for this LCAP/Annual Review and Analysis?
IMPACT ON LCAP AND ANNNUAL UPDATE
How did these consultations impact the LCAP for the upcoming year?
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Goals, Actions, & Services
Strategic Planning Details and Accountability
Complete a copy of the following table for each of the LEA’s goals. Duplicate the table as needed.
New Modified UnchangedGoal 1
Empty Cell
Empty Cell
State and/or Local Priorities Addressed by this goal: / STATE 1 2 3 4 5 6 7 8
COE 9 10
LOCAL______
IdentifiedNeed
EXPECTED ANNUAL MEASURABLE OUTCOMES
Metrics/Indicators / Baseline / 2017-18 / 2018-19 / 2019-20
PLANNED ACTIONS/ SERVICES
Complete a copy of the following table for each of the LEA’s Actions/Services. Duplicate the table, including Budgeted Expenditures, as needed.
Action / 1 / Empty Cell / Empty Cell
For Actions/Services not included as contributing to meeting the Increased or Improved Services Requirement:
Studentsto be Served / All Students with Disabilities [Specific Student Group(s)]______
Location(s) / All schools Specific Schools:______Specific Gradespans:______
OR
For Actions/Services included as contributing to meeting the Increased or Improved Services Requirement:
Students to be Served / English Learners Foster Youth Low Income
Scope ofServices / LEA-wide Schoolwide OR Limited to Unduplicated Student Group(s)
Location(s) / All schools Specific Schools:______Specific Gradespans:______
ACTIONS/SERVICES
2017-18 / 2018-19 / 2019-20
New Modified Unchanged / New Modified Unchanged / New Modified Unchanged
BUDGETED EXPENDITURES / Empty Cell / Empty Cell
2017-18 / 2018-19 / 2019-20
Amount / Amount / Amount
Source / Source / Source
Budget Reference / Budget Reference / Budget Reference
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