Notification of Fieldwork

Fieldwork Notification to Duty Officer

This form should be completed by the Fieldwork Leader and left with the Duty Officer for work which takes place in/on/near water, overnight, overseas or in remote locations (>30 mins from assistance).

See the SEBE Research Fieldwork Safety Guidelines for further information.

TRIP DETAILS

1. Fieldwork Leader (name and mobile phone number):______

2. Participants (names and mobile numbers):

______

3. Alternative communications (if used): Satellite phone number: ______

EPIRB (HEX ID Number): ______SPOT satellite tracker ID#: ______

4. Fieldwork location (postal address/GPS waypoints/map co-ordinates/nearest landmark. Include itinerary with dates if changinglocations):______

______

5. Departure date: ______Return date: ______

6. Accommodation details, including contact number (if staying overnight):

______

7. Local contact (e.g. park ranger) Position: ______

Name: ______Phone number: ______

8. Vehicle/vessel details (for emergency response) - Make, Model, Colour and registration: ______

______

REPORT-IN PROCEDURE

9. Report-in frequency (e.g. each day at 6pm): ______

10. Method of reporting-in (e.g. phone call, mail):______

FAILURE TO REPORT-IN PROCEDURE

11. Delay period before enacting emergency procedure (e.g. 30 minutes):______

Following delay period:

a. Call Fieldwork leader’s phoneContacted / FailedTime:______

b. Call other participant’s phones and alternative communicationsContacted / Failed Time:______

c. Wait 10 minutes and repeat steps ab Contacted / FailedTime:______

d. Wait a further 10 minutes and repeat steps a&b again Contacted / Failed Time:______

(20 minutes should have elapsed following the initial delay period)

e. Call Work Supervisor’s phone: ______(Advise of failure to report in; if not contactable continue below)

f. Call for Emergency response (e.g. local police, park ranger, etc.) Position: ______

Name (if known): ______Phone number:______

Provide all details of the trip as requested, and note response: ______

______

g. Contact Head of School re response (or local senior management): ______

Contact local technical manager if injury sustained: ______

REMINDER: ITEMS TO CHECK

Matters that must be addressed by Work Supervisor/Leader for field-based research before going into the field:

□A Work Safety Assessmenthas been completed, to identify hazards and control measures

□Participants have been briefed on the logistical and safety arrangements, including any emergency procedures

□Special requirements for a specific activity have been completed e.g. 4WD training, rock climbing, scuba diving, caving, boat license etc.

□First Aid arrangements (take note of the nearest emergency services to your field work site). Personal medical requirements or precautions/ prescriptions, do you have any allergies or medical conditions that need special attention in case of an emergency

□Personal protection, e.g. suitable clothing and equipment

□Communications equipment is packed and charged

□Alert local Authorities of designated sites that you are coming on site. E.g. Local ParksVic/DSE office, farmer notified that you will be accessing private property.

□Necessary permits or licenses have been obtained.