NOTICE TO TENDERERS
Tender number: / DBN/OPS (RTPC) 709Tenders invited for: / SUPPLY & DELIVER LUBRICATING OIL & GREASE FOR METRORAIL KZN
With effect from ______ 2017 and ______2017 the tender document (CD) may be collected at:
Address: Metrorail Regional Office
65 Masabalala Yengwa Avenue
Durban Station
Office hours: Mondays to Fridays 08:00 to 15:30 (ONLY)
where CD’s can also be obtained on payment of an amount of R 1 000.00 per disc which is not refundable. No cash or cheques will be accepted at PRASA offices – (Bank Deposit or Electronic Payments - allow for 1-day delay). Clearly indicate the Tender Number on the Deposit Slip or EFT document as reference.
BANKING DETAILS:-
Metrorail KZN, Standard Bank, Windermere, Branch Code: 042726, Account No.: 050832948
Confirmation of EFT payment must be e-mailed to the Senior Buyer PRIOR to collecting the CD or attending the Briefing Session. Failing to do so will result in you not being granted access to the Briefing Session.
· Tenderers must arrange own transport and parking.
· Tenderers failing to attend the compulsory tender briefing session will be disqualified.
· PRASA reserves the right to only allow tenderers in possession of a valid tender document at the briefing.
· A maximum of two representatives per company will be allowed to attend the briefing.
· Tender documents (CD’s) are only available during the period stipulated above.
THE ONUS IS ON THE TENDERER TO PRINT THE DOCUMENT FROM THE CD DISC AND SUBMIT PRINTED TENDER DOCUMENTS WHEN SUBMITTING THEIR TENDERS.
NB: IT IS MANDATORY REQUIREMENT FOR PROSPECTIVE SUPPLIERS TO BE REGISTERED ON THE CSD IN ALL REQUESTS FOR PROCUREMENT OF GOODS AND / OR SERVICES.
SPECIFICATION
1. SCOPE OF WORK:
This contract covers the procurement of oil and grease for KZN Rolling Stock over a period of 24 months
2. SPECIFICATIONS:
Refer to bill of material
3. TRANSPORT:
Delivery to the KZN Main Warehouse in Springfield will be at the cost of the Supplier.
4. DELIVERY:
· Fifteen working days from date of official Purchase Order.
· Purchase orders will be issued on an as and when basis throughout the duration of the contract.
5. PENALTIES:
· Should the Contractor fail to deliver on or before the agreed date, a penalty of 1% per day will be charged on the total value of the Purchase order.
· PRASA KZN reserves the right to test the product at any given time during the contract period for compliance. The Supplier will be held liable with costs for any deviations in the specifications which may have resulted in damages and downtime to Rolling Stock equipment. This cost will be determined by the Rolling Stock Engineer.
6. COMPLIANCE:
· Submit Material Safety Data Sheet and Technical data sheet with the tender documents. Failure to provide these documents with this tender will render the tender incomplete and the tender will therefore not be considered for award of business.
· All non-conformances must be closed within 10 days and must be specified in this tender document.
7. CONTRACT PERIOD AND VALUE:
This contract shall commence within one week of its award and will be over a period of two years or attaining a value of R1.5 million. The contract will terminate, either when the twenty four months or the contract value is reached, whichever comes first.
8. TERMINATION OF CONTRACT:
PRASA KZN reserves the right to cancel the contract at any time during the stipulated period due to the contractor not performing according to the requirements of the agreement.
9. PRICE ADJUSTMENTS:
· Prices will be fixed for the first year of the contract.
· Price adjustments for the second year will be taken into cognizance based on the rate of exchange, which may result in an increase or decrease in the unit price of the product. A compulsory meeting will be convened by both parties to determine the price adjustment for the second year. This adjustment will be verified / confirmed by both parties before acceptance by means of a written notification.
END OF SPECIFICATION
______
DATE SUPPLIER
BID ADVERTISEMENT FORM