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ODISHA RENEWABLE ENERGY DEVELOPMENT AGENCY
S/59,MANCHESWAR INDUSTRIAL ESTATE
BHUBANESWAR-751010, ODISHA
Tender
Supply of Scientific Models / equipments / entertainment cum education related to renewable energy / energy conservation for Biju Patanaik Energy Park
Notice Inviting Tender_NO- 2119/OREDA
Dated- 28.9.15
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Tel-06742588260, 2586398, 2585898, 2580554, 2581552,
Fax-2586368, Web site:
E-mail:
Background
Biju Patnaik Energy Park, Bhubaneswar is a rare blend of down to earth technologies and stark amusement. Conceptualized and designed by OREDA, the park provides volumes of information on application of renewable energy technologies, energy conservation and energy efficiency. Depictions through working models, live demonstrations, interactive media and audio-visual presentations closely communicate with the thought process of the visitors and provide them a deep insight into the scientific, economic and societal aspects of energy.
To make the park sustainable & attractive, it is very much necessary that new items are added to the park from time to time.
CONTENTS
Sl No / Items / Page1 / Details of Notice Inviting Tender / 3
2 / Disclaimer / 4
3 / Important dates / 5
4 / Checklist of documents to be submitted along with the technical bid / 6
5 / Forwarding Letter / 7
6 / Letter of Authorisation / 8
7 / Declaration / 9
8 / The Scope of Supply / installation / 10
9 / Eligibility Criteria / 10
10 / Instructions to Bidder / 11-15
11 / Commercial terms and conditions / 16-21
12 / Technical specification in annexure A / 22-25
13 / Price bid in annexure B / 26
DETAILSOF NOTICE INVITING TENDER
Sealed tenders are invited from registered manufacturers / models / science projects manufacturers/ supplier / authorised dealers for supply of the following items for display at the Biju Patanaik Energy Park.
Sl / Item / Qty / EMD(Rs.)1 / Model of Solar Furnace / 1 / 6000
2. / Energy Pin ball Game / 1
3 / Model of Solar Power fencing / 1
4 / Water wheel turbine / 1
5 / Electricity generation while jogging / 1
Bid document for the above supply / installation can be had from OREDA, S-3-59, Mancheswar Industrial Estate, Bhubaneswar-751010 on all working days up to 30.10.15on payment of Rs.2100/- (Rupees Two thousand one hundred) only (Including 5% VAT. Payment can be made in cash at OREDA cash counter or through Account payee Demand Draft in favour of Chief Executive, OREDA Payable at Bhubaneswar. The bid documents can also be downloaded from OREDA Website ( In case of downloaded documents the cost of bid document shallhave to be paid in shape of DemandDraft drawn on any Nationalised Bank in favour of Chief Executive, OREDA payable at Bhubaneswar. As proof of purchase of bid document the original money receipt issued by OREDA /demand draft has to be submitted along with the technical bid only. Bids will be received up to 1.00 PM on30.10.15and the technical bid will be opened on the same day at 3.00 PM in presence of the bidders ortheir authorized representatives, if any.
Chief Executive
Disclaimer
Kindly Note:
- This document is not transferable
- Though adequate care has been taken for preparation of this document, the bidder shall satisfy himself that the document is complete in all respects. Intimation of any discrepancy shall be given to this office immediately. If no intimation is received from any bidder on the pre bid meeting or within ten days from the date of issue of the bid document, it shall be considered that bid document is complete in all respects and has been received by the bidder.
- The Odisha Renewable Energy Development Agency (OREDA) reserves the right to modify, amend or supplement this bid document keeping in view the necessity in implementation of the scheme.
- While the bid has been prepared in good faith, neither OREDA nor their employees or advisors make any representation, warranty, express or implied or accept any responsibility or liability, whatsoever, in respect of any statements or omissions herein, or the accuracy, completeness or reliability of information, and shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability and completeness of this bid document, even if any loss or damage is caused by any act or omission on their part.
Iimportant Dates
1 / Uploading of bid documents on web site / 01.10.152 / Bid documents for download / sale / 2.10.15
3 / Last date of receipt of bids in hard bound copy / 30.10.15 at 1.00 PM
3 / Date of opening of technical bids / 30.10.15 at 3.00 PM
4 / Date of opening of price bid of tech-commercial qualified bidders / To be intimated
Check list of documents to be submitted along with the bid
Sl. / Particulars / Complied / Pageno.1 / Bank draft for Rs.2100/- or original money receipt issued by OREDA as proof of purchase of tender paper or exempt as admissible with proof / Bank
No
Dt / Envelope
2 / Bank draft for Rs.5000/- towards Earnest Money deposit or exempt as admissible with proof. / Bank
No
Dt / Envelope
3 / Forwarding letter duly signed and stamped by the bidder
4 / Undertaking duly signed and stamped by the bidder.
5 / Copy of the PAN card of the bidder’s firm
6 / Copy of the TIN card of the bidder’s firm
7 / Copies of Tax returns, VAT/ e-filling
8 / Document stating annual turnover in duly signed and stamped by a registered chartered accountant on the letter head of the chartered accountant
9 / Power of attorney to sign the agreement on behalf of bidders & partnership deed articles, if any.
10 / Filled in bid document duly signed and stamped at the bottom of each page except the price bid format.
11 / Organizational profile containing the original documents defining the constitution or legal status, place of registration.
12 / Signed Technical bid in sealed envelope
13 / Price bidin separate single sealed envelope and no other content
Forwarding Letter
(to be submitted in the letter head of the bidder)
To,
The Chief Executive
Odisha Renewable Energy Development Agency (OREDA)
S.59. MIE, Bhubaneswar -751010
Odisha
Subject: Submission of tender for Renewable Energymodels/ devicesvide tender call Notice No.
Sir,
Having studied the Tender documentcarefully L/we, the undersigned, offer to submit our tender for the supply of Renewable energy models/gadgets in conformity of the tender document.
I/We have also read the various provisions of the Tender and confirm that the same are acceptable to us including the provision of CMC. We further declare that any additional conditions, variations, deviations, if any, found in our Tender offer shall not be given effect to. We further understand that any deficiency / illegibility in documents shall make our tender liable for rejection.
I/we submit our tender understanding fully well that
(a) The bid and other documents submitted along with the same will be subject to verification by appropriate authorities.
(b) OREDA reserves the right to accept or reject any application or the bid process itself without assigning nay reasons thereof and shall not be held liable for any such action.
c)Any genuine changes made by OREDA in the interest of the supply / installation with respect to the technical requirement during the course of project implementation will be acceptable.
d) All acts, rules, regulations, norms and conditions of Govt of India and Govt of Odisha shall be applicable during the process of tender and during the period of execution of project including CMC period if any.
We hereby declare that all the information and statements made in this proposal are complete, true and correctand also accept that any misinterpretation contained in it may lead to our disqualification.
We hereby declare that our Tender is made in good faith and the information contained is true and correct to the best of our knowledge and belief.
Yours faithfully,
Signature of bidder
Letter of Authorization
(to be submitted in the letter head of the bidder)
To,
Chief Executive
Odisha Renewable Energy Development Agency
S-59, MIE,Bhubaneswar-751010
Odisha
Sub: Submission of tender for Renewable Energy models/ devices.
Ref: Tender Call NoticeNo. / OREDA, dtd -
Sir,
I/we hereby authorise Ms. /Mr. ______, Designation ...... of our company to sign all relevant documents on behalf of the company/firm in dealing with the above tender. She/He is also authorized to attend all meetings and submit technical and commercial information as may be required by OREDA in the course of processing of the tender.
We further authorise Ms. /Mr. ______designation...... of our company to make technical presentation on behalf of the company.
Signature of the authorise persons
1.______
2......
Signature attested
Nme and designation of the attesting officer with stamp.
Yours faithfully
Head of the organization
DECLARATION
(to be submitted on the letter head of the company)
To,
Chief Executive
Odisha Renewable Energy Development Agency
S-59, MIE, Bhubaneswar 751 010.
Odisha
Sub:Submission of tender for Renewable Energy models/
Ref:Tender Call -Notice No. OREDA, dtd -
Sir,
I/we hereby declare the following in the context of the aforementioned tender that:
a) The entire tender document has been discussed in the Board meeting and a resolution has been concurred for participation in the tender (copy enclosed)
b) We are not involved in any litigation that may have an impact of affecting or compromising the delivery of services as required under this tender
c) We are not blacklisted / defaulted in any manner by any Central / State Government / Public Sector Undertaking in India.
d) In case any false documents submitted and found any time in future the firms shall be liable to be proceeded against as per prevailing laws.
Yours faithfully,
Authorised signatory
(Stamp)
- Scope of Works.
The broad scope of the supply / installationincludes design, manufacture, supply, installation, testing commissioning, warranty, demonstration & training of equipment as specified in technical specification at Annexure-A.
a) Submission of all documents as detailed in the tender document including the joint Commissioning report to OREDA
b) Periodic maintenance of the system as detailed in this tender.
c) The system supplied shall be warranted for two years. Security cum PGF for the corresponding amount for the period warranty is to be retained by this office.
d) The work is to be done as per technical specification at Annexure-A.
e) Adequate training has to be provided to the persons to be designated by OREADA/ in operation maintenance and upkeep of the installed system.
2. Eligibility Criteria
In order to be eligible to participate in the tender, the bidder must fulfill the following eligibility criteria. Any discrepancy or deviation from the same shall make the bidder ineligible for participating in the tender
a)The bidder must be a company registered under the Indian Companies Act 1956 or a firm registered under VAT / CST.
b)The bidder’s company/ firm must have valid VAT / STCC clearance certificate from appropriate authorities.
c)The bidder’s company/firm must be in the business of model/gadget manufacturing (documentary evidence in support to be furnished)
d)The bidder’s company/firm must have a minimum cumulative turnover of Rs 15 lakhs over last three years exclusively in the business of model/gadget manufacturing. As proof of the same a certificate to the effect duly signed and stamped by a registered chartered accountant in the letter head of the CA’s firm must be included in the tender document.
e)The firm must not have been debarred / blacklisted / defaulted by any Govt. Dept, agency, PSUs / institution / agencies / autonomous organisations. As proof of the same the bidder shall submit duly notarized a self-certificate by an authorized person of the bidder’s company/firm.
f)The bidder's firm/ agency shall submit an affidavit towards the submission of above documents in support of authenticity of documents.
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3. Instructions to Bidders
Intending bidders are requested to carefully study the instructions contained hereunder before preparing their bid documents for submission.
- A Bidder shall submit a single offer-bid only.
- Bidders must submit their bids for all items as stated in this bid document above in a single hard bound book form properly page numbered and Indexed.
- Demand Drafts towards cost of document and EMD should be submitted in a separate envelop placed inside the envelope containing the technical bid.
- Bids must be submitted in English language only.
- Incomplete, telegraphic or conditional bids shall not be accepted.
- Prices quoted must be firm and fixed. No price variation / escalation shall be allowed during process of completion of the project or for a period of one financial year whichever is earlier.
- The bidders must sign at the bottom of each page of the bid documents at the time of submission in token of unconditional acceptance of the departmental terms and conditions, technical specifications etc.
- Valid TIN / VAT / CST / e-filling submissiondocument duly attested must be submitted along with the bid.All rules and circulars of Finance Department, Govt of Odisha issued from time to time will be applicable during project period from issue of tender to the completion of 5 years CMC period.
- All supply / installation orders shall be placed with the state local registered office of the qualified empanelled bidders having valid Odisha TIN/ OVAT as per the FD circular no 5439 dtd 25.2.14.
- Deviations in terms and conditions, Specification of material, Inspection clause etc. will not be accepted under any condition.
- The bidders should furnish the information on all past supplies and satisfactory performance.
- The bidder shall submit copies of documents defining the constitution or legal status, place of registration and principle place of business of company or firm or partnership.
- The bidder shall furnish a brief write up backed with adequate data, explaining capacity and experience (both technical and commercial) for the manufacture and supply of the required systems, equipments within the specified time of completion after meeting all their commitments.
- The bidders shall submit reports onthe financial standing of its company/firm such as audited profit and loss statements, balance sheets and auditor’s reports, bankers’ certificates etc. All accounting statements submitted should be duly audited and with proper auditor’s note on accounts and accounting standards.
- Earnest money as specified in bid may be deposited in cash at OREDA cash counter or in shape of Demand Draft drawn in favour of Chief Executive, OREDA payable at Bhubaneswar from any nationalized bank. Bids without E.M.D will not be accepted unless exempt.
- Bids received late due to postal delay or otherwise will not be considered.
- The bidders are required to furnish their offers in the price bid both in words & figures neatly computer typed. Any correction shall liable the document to be rejected. In case of any conflict between figures and words, the latter shall prevail.
- Since timely execution of supply / installations is of paramount importance, requests for extension of time shall not be ordinarily entertained.
- Canvassing in any manner shall not be entertained and will be viewed seriously leading to rejection of the bid.
- Certificate to the effect that the systems to be supplied are indigenous & not fully imported must be furnished.
- Power of attorney to sign the agreement on behalf of bidders & partnership deed articles, if any, should be enclosed along with original bid documents.
- Notice inviting Tender, bid documents, prescribed Technical bid, price bid, terms & conditions will form the part of the tender.
- All pages of the bid documents must be signed & sealed by the authorized person on behalf of the bidders.
- Bids will be accepted & will be opened as per information mentioned in the notice-inviting tender. No receipt against submission of bid shall be issued by OREDA.
- The last date of receipt of the bid is 30.10.2015at 1.00 PM. Sealed tenders shall only be dropped in the specified tender box kept in the Support Service Division, OREDA during office hours on working days. Bids received after due date & time will not be considered. The bids of such firms shall only be considered who have purchased the bid documents from the Agency by depositing the prescribed fee of the bid document (Non refundable) / downloaded from the website and submitted along with cost of the tender paper in shape of cash / DD drawn in favour of Chief Executive OREDA from any nationalised bank. If due to any reason the due date is declared as a holiday the bid will be opened on next working day at the same time.
- The technical bid shall be opened on30.10.2015at 3.00 PM in the OREDA office, Bhubaneswar in presence of such bidders or their authorized representatives, who may like to be present at the time of opening.
- In case of supply of any defective material or substandard material, the materials will be rejected & it will be the responsibility of the supplier for taking back & replacing the rejected materials at their own cost. In case of non-lifting of such rejected materials within a reasonable time offered by the office it will have the right to suitably dispose of the same and forfeit the amount.
- The supplied material should strictly comply with the specifications as mentioned in bid; otherwise the material will be liable for rejection.
- Any clarification on the technical specification and commercial terms and conditions may be clarified in writing from OREDA.
- Deviation of any commercial terms and condition and technical specification shall not be entertained under any circumstances
- Bidders may in their own interest visit the sites in order to develop a clear understanding of the logistics and other features of the sites beforesubmitting bids and under taking may be attached in the tender document. OREDA will not be responsible for any incidental or consequential losses of the firms while execution and till expiry of the period of maintenance.
- All the bidders shall essentially indicate the break-up of prices as shown in Price bid.
- The Chief Executive, OREDA shall award the contract to the successful bidders whose bids shall be qualified after evaluation in terms of the responsiveness and lowest standardised rate determined on the basis price bids
- On award of contract the qualified bidder shall be termed as executing agency.
Submission of bids:
The bid document should be submitted in two parts as detailed below:
i)Bids should be submitted in two separate sealed envelope as mentioned below & addressed to the Chief Executive, OREDA, Bhubaneswar -5, inside a sealed envelope super-scribed “Bid for Design, Manufacturing, Supply, Installation, Commissioning & Maintenance for a period of two years of RE models/gadgets /against Departmental Notice No. ______/ OREDA dtd -______
ii) First sealed envelope should contain Technical Bid (Annexure-A) ,prescribed test certificate, Earnest Money, Processing fees, Technical Specification, valid VAT / Sales tax clearance certificate, Commercial terms & conditions, other bid documents duly signed & sealed, Indigenous Certificate, organizational profile, balance sheets and profit & loss accounts for last three years, certificate and proof as per qualification criteria as well as brochure, literature etc. It should be super-scribed with Part-1 Technical Bid ". All the papers of bid documents except the price bid duly signed should be submitted in the first envelope. Required earnest money deposit in the form of Demand draft in favour of Chief Executive, OREDA payable at Bhubaneswar should be attached. If the bid document has been downloaded from the website, the bank draft towards cost of bid document should be submitted in a separate envelop super scribed “cost of bid document”and kept in the main envelop.