Notes on completing and submitting the Alternative Venue Request form

This form is forrequesting approval for a candidate to sit exams at an alternative venue. Requests must be submitted to SQA at the details below, no later than 9 March 2018.

Note: requests can only be made by the presenting centre. Requests from anyone other than the presenting centre cannot be processed.

Centre details

Please complete both thecentre number and name of the presenting centre.

Candidate details

Please provide details of the candidate who is being accommodated at the alternative venue. A separate form must be completed for each candidate.

Entry details

List the correct 4 digit code for the course(s) and ensure all columns are completed, for example:

Course code / Course name / Level / Date of exam
X830 / French / National 5 / 15 May 2018

Please make sure that all candidate data on the form is consistent with the candidate’s entries on your system.

Note: any changes to the entry (such as change of level, withdrawal, or change to venue) must also be brought to the attention of the Assessment Arrangements teamat the contact details below, in addition to following the normal procedure.

Reason for the alternative venue request

Enter the reason your candidate cannot sit the exam at the presenting centre.

Indicate if assessment arrangements are required

Please remember that you need to arrange and provide support for your candidate(s). All assessment arrangements must be requested through the AAR system in the normal way. If your candidate requires adapted papers, please type ‘Alternative Venue candidate’ in the additional comments box in the AAR system to ensure the adapted papers are sent to the alternative venue.It is the responsibility of the presenting centre to inform the invigilator of any assessment arrangements prior to the exam.

Venue details

Please give details of the venue accommodating the candidate.

Where should the exam materials be sent?

You must only indicate ‘Yes’ next to one option.

Invigilator details

Please complete the invigilator’s details. If the details are not available when submitting this form, please send them to the Assessment Arrangements Team as soon as possible.

Note: we are unable to progress the request without the invigilator’s details.

When will the invigilator be travelling? (Venue is outside the UK)

Please tell us the date the invigilator will leave the UK and arrive at the alternative venue.

Secure storage and handling of exam materials

All exam materials (question papers, CDs, digital question papers, adapted question papers and correction notices) must be stored and handled securely. Exam materials will only be sent to the invigilator or nominated person as named in the Alternative Venue Request form. By signing the declaration on the Alternative Venue Request form you are confirming that all exam materials will be stored and handled securely.

You must ensure that the exam materials are:

accompanied by the authorised person

never left unattended

transported securely (for example, in an unmarked, sealed envelope). They must be carried in hand luggage if travelling

stored securely (for example, in a safe or locked cabinet), or transferred directly to the examination room if delivery is within 15 minutes of the exam start time

kept in their sealed packet until the time of the exam

not seen by anyone prior to the exam.

Contact details

Scottish Qualifications AuthorityTelephone: 0345 213 6890

Assessment ArrangementsE-mail:

Lowden

24 Wester Shawfair

DALKEITH

Midlothian
EH22 1FD