Notes of MRWS Working Group

Steering Group notes agreed, some ongoing actions

3. Actions from last meeting/matters arising

C Shaw reported that Guy Richardson (CALC) has drafted a memo of understanding about CCC involvement in the Partnership for consideration by the Steering Group and CCC. C Shaw to email when finalised. CS

C Shaw asked the Group to note a letter from CCC in response Parton Parish Council’s request for information about the County Councils expression of interest. C Shaw to provide copies. CS

4. Report of PSE sub Group

The group next meets on 8th June 2009.

Attendance by CCC Communications Officer possible

B Cairns (DECC) informally agreed to some form of initial leafleting work to every household in view of the recent press articles. This work would best be done by the PSE Group

Following the discussion about the timescale for DtP outlined in Item 7, some additional actions were placed on the PSE Sub-group.

- The PSE Plan would need revision PSE Group

- The group would bring forward the Stage 1 of the PSE and devise and manage the wording for the leaflet/letter/info including the message about the BGS Study. PSE Group

5. Report back on Risk Assessment

M Heaslip produced a paper which set out defined questions, assessment, actions and progress for group’s consideration. The progress box would make it a Risk Log and we could add High,Medium,Low as the process develops.

Discussion about re-wording Question 7 MH

This document would be kept by the future Programme Manager to inform the Steering Group. To remain in draft until appointment.

6. Membership update

2 Places to be assigned to regulators. 1 to Environment Agency, 1 to Nuclear Installations Inspectorate. Write to ask if they would wish to take up these places. EW/RB

Need clarity about how Friends of the Earth consider their membership. Have they a place as Observing Members or members of the public.

Produce A4 Guidance note for members of the public and get them to sign in. RB

7. Decision making criteria

Rhuari produced a paper based on the comments from the 14th May Partnership meeting. It contained a table setting out the criteria and what the Partnership would need to know before the Decision to Participate stage. The Steering Group were being asked if this table captured the key things for consideration and what changes would be needed.

After consideration and discussion a sub-group comprising FM/RB/MD will meet to do some further refinement and it will be circulated to the Steering Group prior to the July meeting.

C Shaw will get the CALC view and send to RH. CS

During this section of the meeting the timescale for DtP was discussed and what the implications of this and the BGS Screening work would be if we took this decision within the next 12 months.

It would have an impact on the PSE plan in that the Stage 1 would be ‘Info only’ to the public (not asking for views) perhaps based on the DECC info sheets and one stakeholder meeting for CBC & ABC. We could do this without the need to set up a Website or branding exercise.

This information to go out from each Borough’s Chief Executive before the next Partnership Board meeting once prepared by the PSE Group. FM/CH

8. July meeting planning

J Hetherington presentation about Lessons from 90’s
Draft Criteria
Revision of PSE Plan
Inform Partnership of BGS Study and DtP timescales.

9.Resources

No feedback from DECC as yet. C Shaw asked if this could be chased. FM

10.Procurement

Advert for Expressions of Interest out, deadline 31st May.

Specification for tender out by 8th June

Interviews last 2 weeks of June in time to start 1st July.

Interview panel, K Hitchen, E Woodburn & Allerdale rep

11. Communications

Items picked up throughout the meeting

CALC issuing a communiqué to Parishes very soon, before 8th June.

Attendance at Joint Parishes meeting in Copeland and Allerdale

Open up communications with a wider area including neighbouring Counties.

Need a logo for the Letterhead, ask Ian Curwen for this to be done. SW/IC

Building database for email alerts etc RB/SW

Update Appendix 4 of the Partnership Report – how members represent their organisations on the Partnership.

12. Next meetings

29th July

16th September

28th October

9th December

27th January 2010

10th March 2010

13. Any other business

Stakeholder funding

SW to send Expenses Claim form to RB so it can be attached to this report. SW

FM to check the internal financial structures in place to deal with claims before issuing to the Partnership FM