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NOTES FROM 15 MINUTE PUBLIC FORUM ON 18 JULY 2016

Cllr Leyland attended the meeting and gave a report on the changes facing ELDC due to cuts in spending; he outlined the transformation details regarding streetlights and outlined the Local Plan; he reported that the customer access point in Spilsby may close and that more services will be online or by telephone. Cllr Leyland was asked to write to LCC regarding the condition of the road he had travelled to attend this meeting.

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MINUTES OF THE EASTVILLE, MIDVILLE AND NEW LEAKE GROUP PARISH COUNCIL MEETING HELD ON MONDAY 18 JULY 2016 AT 7.15PM IN THE EASTVILLE, MIDVILLE AND NEW LEAKE VILLAGE HALL, STATION ROAD

  1. TO CO-OPT A NEW COUNCILLOR

Mrs Collingwood is no longer available to be on the Parish Council.

2. APOLOGIES FOR ABSENCE

Apologies were accepted from Cllrs Grooby, Nunn and Sinfield and from County Cllr Ayling

Present: Cllrs Lockey, Upfold, Waltham, Anderson and Williams (Chair)

3. TO RECEIVE REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES

  1. Cllr Dickinson reported:
  1. A R Cravens had put in a planning application to double the size of the free range poultry unit at Midville Lane, the same objections will be put forward again.
  2. The issue of a public footpath along the field at Drainside has been resolved, there is no public footpath in that area.
  1. Cllr Waltham reported that the Churchyard at Midville had not been cut, New Leake Churchyard has been cut and he did not know about Eastville. The PCC are responsible for the churchyards, but the Parish Council agreed to pay for 3 cuts per year for each of the sites.
  1. The Police reported by email:
  1. Anti-Social Behaviour at Hobhole Bank, and at Drainside
  2. Burglary at Bellwater Bank
  3. Theft from motor vehicle at Fodderdyke Bank
  4. Theft of dog at Spilsby Road

4. TO RECEIVE DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE

LOCALISM ACT 2011

There were no declarations of interest.

5. NOTES OF THE MEETING HELD ON 16 MAY 2016 TO BE APPROVED AND

SIGNED AS THE MINUTES

It was proposed by Cllr Waltham and seconded by Cllr Upfold that the minutes be signed as a true record, all agreed.

7.45pm Cllr Leyland left the meeting

6. CLERK’S REPORT:

  1. Insurance cover of £10,000,000 was confirmed by Came & Company Hiscox documentation received.
  2. Notices for co-option have been placed in the notice board
  3. LCC have adopted the Lincolnshire Minerals and Waste Local Plan
  4. No one is available to attend the ELDC Area Forums in September

7. TO RECEIVE REPORTS FROM:

  1. The Chairman: The next Leake United Charities Meeting will be held in November
  1. Cllr Nunn: was not present.

8. PLANNING APPLICATIONS RECEIVED FOR DECISION AT THIS MEETING

The following plans were looked at and OBJECTIONS were made:

S/120/01240/16 Mr A CravenErection of a free range poultry unit at Land at Poplars

Farm, Midville Lane.

Concerns for the welfare of the birds, increase in traffic using the highway (double the size, double the traffic)and are all the necessary licences in place for the increased number of birds?

9. PLANNING DECISIONS

No decisions have been received

10. TO RECEIVE REPORTS REGARDING LCC HIGHWAY MATTERS

  1. Potholes and street lights

There were no additional pot holes to report.

  1. Light at the entrance to the Primary School

It was resolved to send information received from LCC regarding the siting of this light to the Primary school for them to choose which option should be taken.

  1. Grass obscuring visibility when leaving the primary school

The Clerk will contact the land agent regarding this matter.

  1. Any other highway matters
  2. A pot hole in Hunstone Lane/Common Lane at Leake Commonside needs to be reported to LCC.
  3. The white fencing opposite the primary school needs to be repaired.
  4. Notifications of road closures were read out.
  5. Cllr R Davies advises the Parish Council to contact the Highways Officer about Fodderdyke Bank and County Cllr Ayling is going to speak to Cllr R Davies about this matter. Both emails were received on 31 May 2016.
  6. The surface of the bridge at lade Bank Pumping Station will be repaired when improvements are made to parapets on a nearby bridge.

11. TO DISCUSS THE LIST OF LOCAL COUNCIL DOCUMENTS AND POLICIES

  1. A list of the documents and policies has been sent to all Councillors, this was outlined by the Clerk.
  2. A policy will be available for adopting at each meeting until the list is complete.

12. ELDC TRANSFORMATION PROGRAMME – FOOTWAY LIGHTING

The Parish Council have agreed to pay for the electricity and maintenance of the footway lighting, ELDC will remain the point of call for any problems regarding these lights. ELDC will be advised of this decision.

13. TO CONSIDER PURCHASE OF A DEFIBRILLATOR AND WHERE IT COULD BE

SITED

  1. Cllr Nunn may have more information about the electricity supply.
  2. Is it necessary to have a defibrillator as there is already one at the Duke of Wellington?

14. TO DISCUSS MAINTENANCE OF MIDVILLE CHURCHYARD

  1. A complaint has been received regarding access to graves in Midville Churchyard.
  2. Cllr Waltham reported that the grass should be cut three times a year by the contractor.
  3. A broken branch from a tree is hindering access to the War Graves, Cllr Waltham will ask a local resident if they are interested in removing the branch and having the wood.
  4. The contractor will be asked to cut the grass.

15. TO DISCUSS THE CLERK’S HOURS AND SALARY

  1. The Clerk presented a list of hours, slightly increased due to the work required on the Parish website.
  2. It was resolved to increase the Clerk’s salary to £253.40 and back date this to 01 April 2016.
  3. A letter was signed for the standing order at the bank and a cheque was made out for the back pay of £61.25.

16. AUDIT FOR THE YEAR ENDED 31 MARCH 2016

  1. The Internal Audit has been carried out and the paperwork singed as required.
  2. The variations letter highlighted an incorrect figure in the Annual Return, the signed Return has been sent to the External Auditor together with an amended copy.

17. TO RECEIVE REPORT FROM RESPONSIBLE FINANCE OFFICER

  1. It was resolved to approve the following payments:

£

  1. E L Arnold (expenses) 31.93
  2. Zest Solutions Ltd (Internal Audit) 125.00
  3. EM & ML Village Hall (PC meeting) 10.00
  4. E L Arnold (back pay) 61.28
  5. E L Arnold (s/order July Salary) 228.08
  6. E L Arnold (s/order August Salary) 253.40
  1. Interest of £1.56 and 29p has been received since the last meeting
  2. The balance in the bank at 31 July was:

£

Current Account 8907.49

Business Instant Account 2001.47

Business Instant Account12500.00

18. ELDC CONSULTATION OF THE DRAFT LOCAL PLAN

There were no comments on this document

19. CONSULTATION ON THE SOUTH EAST LINCOLNSHIRE LOCAL PLAN

There were no comments on this document

20. CORRESPONDENCE RECEIVED - listed in post book

Brochures were made available to Councillors

21. ITEMS FOR THE NEXT AGENDA

  1. Midville Churchyard – maintenance
  2. To consider position and purchase of a defibrillator

22. DATE AND TIME OF NEXT MEETING

  1. The next Parish Council meeting will be held on 05 September 2016 at 7.00pm in the Eastville, Midville and New Leake Village Hall
  2. There will be a Parish Plan Meeting on 12 September 2016

There being no other business the meeting closed at 8.50pm

Signed: ...... Date: ......