Instructions for Adding a Navy For Moms Event

& Guidelines for Hosting A Meet & Greet

  1. Date of Event (DOE): See 2010 Master Calendar.
  2. Time: You set the time.
  3. Place: Your home, a restaurant, the park, the museum, the library – your choice
  4. Food & Drinks: Lunch, snack, hor d’oeuvres, dinner, bbq, picnic. You decide on menu and whether to provide all the refreshments or have potluck.
  5. Format: theme or no theme, to invite local recruiter or no local recruiter – you decide.

PROCEDURE & TIMELINE.

  1. 4 to 5 weeks prior to DOE, please add the event to the N4M’s calendar. From the Main Page of N4M, click on “Events” on the menu bar. Click on “+Add an Event”
  2. The Add an Event form will pop up. Input your Event Information for the following:
    Name: San Francisco Bay Area– Location (ie. Fremont, Los Altos, Livermore – always start with San Francisco Bay Area)
    Event Image: If you find an image of the city or anything you like (jpeg file like a photo), you can download the file here. This image will be shown on heading for the event.
    Description:Here is an example from the Meet & Greet organized by Cindy.
    Casual gathering for lunch. I'll have lasagna with salad and french bread, and a cake for dessert. Everyone's welcome to bring a dish to share with the group, if you'd like. To help ensure we have a variety, post a comment on the event listing saying what you'll bring. But don't worry about bringing anything, unless you'd like to. There's plenty of room for everyone who can make it, families are welcome! I'll share details with the location, address and phone numbers through private messages.If you have any questions, please contact Cindy or Vickie (Rooney's Mom). Hope to see you on the 6th!
    Event Type:Meet & Greet
    Starts:Set your starting time
    Ends:Set your end time
    Location: General location of the Meet & Greet (ie. Sacramento/Elk Grove or Santa Clara/Los Altos or East Bay/San Ramon)
    Street:omit putting your address (say “Will share info through pm”) unless it’s a public place
    City/Town:City or Town
    Website or Map:Google or Yahoo map link to your town (not home address)
    Phone:omit putting your phone(say “Will share address & phone through pm)
    Organized By:Default will be your name (if you are adding this event) or you can add another if co-host
  3. Privacy: check Public and leave blank the other three options.
  4. Click “Add Event” – you are done!
  5. Go to our group’s page and post a comment that you have added the event and include a link. I will add the link to the Summary of Events under Discussion Forum.
  6. Periodically (at least once a week at beginning and every few days until DOE) check the event, and answer questions members may have. You’ll be able to gauge of level of interest. Three to four days prior to DOE, if the response is low (less than 8-10 headcount), at your discretion, you can change the place and format or cancel the event all together.
  7. Three to four days prior to event, go to you EVENT page, click on “Send Message to Guests” – check “Are attending” and “Might attend” – put your address and phone number under “Your Message” - hit send. Add a comment on the Event page and group’s site reminding members to check their INBOX for a private message containing your address and phone number.

Questions on inputting event, contact me. BunkerBee. July 2010