Not Official Until Approved by the East Lyme Board of Education on March 25, 2013

Not official until approved by the East Lyme Board of Education on March 25, 2013

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EAST LYME BOARD OF EDUCATION

East Lyme, Connecticut

Monday, March 11, 2013

Regular Board Meeting: 7:00 p.m.

Room B101 (INTV Room)

East Lyme High School

REGULAR MEETING MINUTES

Board Members Present: Tim Hagen (Chair), Jaime Barr Shelburn (Secretary), Candice Carlson, Jill Carini, Melissa Ford, Al Littlefield, Carolyn Nee, Pam Rowe

Board Members Absent: Marlene Nickerson, Chris Sandford

Administrators Present: Dr. James Lombardo (Superintendent), Brian Reas (Assistant Superintendent for Special Services and Pupil Personnel), Dr. Karen Costello (Administrator for Program Improvement), Don Meltabarger (Finance and Facilities Director), Dr. Judy DeLeeuw (MS Principal), Linda Anania (FL Principal), Michael Susi (ELHS Principal), Melissa DeLoreto (NCS Principal)

I. CALL TO ORDER – The meeting was called to order at 7:05 p.m. by Chair Tim Hagen

II. PLEDGE OF ALLEGIANCE – Led by Rose Ann Hardy (Selectmen’s Representative) and Tim Hagen

III. PUBLIC COMMENT - None

IV. APPROVAL OF MINUTES

MOTION: Al Littlefield moved approval of minutes of the Board of Education February 25, 2013 Regular Meeting, as presented; Pam Rowe seconded.

VOTE PRO: Tim Hagen (Chair), Jaime Barr Shelburn (Secretary), Candice Carlson, Jill Carini, Melissa Ford, Al Littlefield, Carolyn Nee, Pam Rowe

UNANIMOUS MOTION CARRIED

V. SPECIAL REPORTS

A. Students’ Representative – Kaley Roberts

- The French exchange students will be arriving on 3/12/13 for ten days.

- Leader of the Pack performances held on March 9th, 10th, 15th, 16th, and 17th.

- Spring sports begin the middle of March.

- Senior proposals are due March 20th.

- The Hypnotist fundraiser for the Senior Drug and Alcohol Free Party will be held on March 21st.

- Congratulations to the ELHS music students who will be attending the New England Festival on March 21-23.

B. Selectmen’s Representative – Rose Ann Hardy

- The Town will present a budget representing a 2.1-2.3% increase.

- Reconstruction of the Niantic Boardwalk will be postponed until after Labor Day to keep operating expenses down and to enable the Hole in the Wall beech to remain open during the summer.

- The Amtrack Beach will not open this summer to save on operating expenses.

C. Salem Board of Education Representative - None

D. Town Building Committee Representative - None

E. Other Reporters - None

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VI. CONSENT AGENDA

MOTION: Al Littlefield moved approval of the Consent Agenda as presented (A. Proposed donation from the Pfizer Foundation Volunteer Program on Behalf of Ms. Yvette Fobian to the ELHS Girls’ Volleyball Team in the Amount of $1,000.00; B. Proposed After School Activities Program for Flanders School); Pam Rowe seconded.

VOTE PRO: Tim Hagen (Chair), Jaime Barr Shelburn (Secretary), Candice Carlson, Jill Carini, Melissa Ford, Al Littlefield, Carolyn Nee, Pam Rowe

UNANIMOUS MOTION CARRIED

VII. DISCUSSION/ACTION ITEMS

A. Finance/Facilities/Community

1. Discussion re: Update on District Actions Regarding School Security

Dr. Lombardo gave an update on the District’s actions regarding school security. The initial audit has been completed and a full presentation regarding proposed plans and budgeting for school security will be made to the Board of Education at their next regular meeting on March 25, 2013. A community forum on school safety will be held on March 20th.

B. Instruction

1. Discussion re: Update on the New Teacher Evaluation Process

Dr. Lombardo introduced Melissa DeLoreto (NCS Principal) and Karen Twitchell (ELMS Teacher) and commended them on their leadership roles on the Supervision/Evaluation Committee and the work the committee has accomplished to date. Melissa DeLoreto and Karen Twitchell updated the Board of Education on the State Department of Education’s new requirements for supervision/evaluation and the progress the committee has made in aligning our plan to the State’s requirements. To complete this task, the Supervision/Evaluation Committee has been holding full-day monthly meetings and has established four sub committees to work on specific criteria (Assessment and Survey, Forms, Professional Development, and Plan Writing). Teacher evaluations will be based on 45% student growth and development, 40% teacher performance and practice, 5% on whole school student learning indicator, and 10% parent feedback. The deadline for East Lyme Public Schools to submit the initial supervision/evaluation draft to the State is April 15, 2013. The Supervision/Evaluation Committee will make a future request to the Board of Education to approve implementation of the new plan to only a certain percentage of the staff for the 2013-2014 school year.

2. Discussion re: ELPS Field Trip Practices

Dr. Lombardo reported that each school submitted a list of their 2012-2013 field trips including costs and educational benefit for students. Field trips are thoughtfully planned and are linked to curricula objectives, excluding end of year celebrations. Expenses are paid for by parents and by the generous support from their PTA’s. Funds are available for families with hardships and no child is ever denied the opportunity to participate in a field trip. Discussion ensued regarding the financial burden to parents for out-of-country field trips and the academic costs for students if they miss numerous days of classroom instruction.

C. Personnel - None

D. Policy

1. Discussion re: Annual Review of Board of Ethics (9271-B)

Board of Education members conducted their annual review the Bylaws of the Board/Code of Ethics (9271-B).

E. Other - None

VIII. ADMINISTRATION REPORTS

A. Superintendent of Schools – Dr. James Lombardo

• Highlighted CRREO’s article on postponing using student data for teacher evaluation.

• Highlighted a Viking Saga article on an ELHS student becoming a paramedic as a result of being enrolled in Coastal Connections.

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B. Assistant Superintendent of Schools – Brian Reas

• Participated in Niantic Center School’s Read Across America.

• CMT’s and CAPT are progressing well.

• The next district newsletter will highlight math and science in our schools.

C. Business/Facilities Director – Mr. Don Meltabarger

• No Report

IX. COMMITTEE REPORTS

A. AAA Committee - None

B. FFO Committee - None

C. Policy Committee - None

X. COMMUNICATIONS

A. CRREO Federal Mandates on Local Education Booklet

B. The Viking Saga, Volume 46, Edition 12 dated 2/26/13

C. ELPS and Salem Reading and Technology Summer 2013 Program

XI. NOTICES

A. Notice of the following staffing changes:

1. Appointments

• Rosaria Juska, 1.0 FTE Instructional Aide, HS

2. Reassignments

• None

3. Increases/Decreases

• None

4. Retirements

• None

5. Resignations

• Kirsten Dennis, 0.25 FTE Before/After School Aide, MS

• Margaret Reagan, 0.80 FTE Teaching Assistant, NCS

6. Supplemental Appointments (2012-2013 SY):

• Phillip Schneider, Women’s Lacrosse, HS*

• Danielle Smith, Women’s Lacrosse, HS

• Rachel Redding, Women’s Lacrosse, HS

• Tom McLellan, Women’s Lacrosse, HS*

• Laurie Priveet, Women’s Tennis, HS*

• Maryann Foley, Women’s Tennis, HS*

• Mike Abate, Men’s Tennis, HS*

• Carl Reichard, Girls Outdoor Track, HS

• Katie Lima, Girls Outdoor Track, HS

• Peter Sepko, Girls Outdoor Track, HS*

• Ben Donatello, Girls Outdoor Track, HS*

• Linda Stevenson, Girls Outdoor Track, HS*

• John Riley, Girls Outdoor Track, HS*

• Steve Hargis, Boys Outdoor Track, HS

• Sam Harfenist, Boys Outdoor Track, HS

• Stephanie Bassham, Boys Outdoor Track, HS*

• Michael (Edward) Regan, Boys Outdoor Track, HS*

• Gary Wight, Boys Lacrosse, HS

• Dean Patty, Boys Lacrosse, HS*

• Matt O’Grady, Boys Lacrosse, HS

• Alan Opsahl, Boys Lacrosse, HS*

• Rudy Bagos, Golf, HS

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• Jeff Beale, Golf, HS

• Jack Biggs, Baseball, HS

• Jeff Handler, Baseball, HS

• Roy Ebersole, Baseball, HS*

• Mike McDowell, Baseball, HS*

• John Rudker, Baseball, HS*

• Judy Deeb, Softball, HS

• Warren Whitehouse, Softball, HS*

• Scott Mahon, Girls Crew, HS

• Mary Jennings, Girls Crew, HS

• Ray Campbell, Boys Crew, HS

• Lizzie Simons, Boys Crew, HS*

• James Littlefield, Winter and Spring Fitness Center, HS

*Not a member of the ELPS professional staff

XII. Notice of the following out of state field trips:

1. ELHS students to Six Flags New England, Agawam, MA on May 17, 2013

2. ELMS students to Plimoth Plantation, Plymouth, MA on May 21, 2013

XIII. BOARD COMMENTS/FUTURE AGENDA ITEMS

A. Board Comments

• Jaime Barr Shelburn suggested having a discussion with Parks and Recreation and the Town Hall regarding fund raisers to offset expenses for the athletic field concession stand and restroom.

• Jaime Barr Shelburn thanked Niantic Center and Flanders Schools for inviting author, Jerry Pallotta, as a guest speaker. Students of all ages were engaged and enthralled during the entire presentation he gave on his writing process.

• Jaime Barr Shelburn congratulated June O’Connor and her second grade art students for their work being displayed in the Mystic Arts Center through March 16th.

• Carolyn Nee requested a future Executive Session to discuss details of the safety plan that will be presented at the next Board of Education Meeting.

B. Future Agenda Items

1. Facilities Vision Committee Recommendation to BOE – April 2013

2. Exit Interview Process for Administrators

3. Educational purpose and costs of field trips at all levels – requested by Jaime Barr Shelburn

4. Extra-Curricular Club Presentations – requested by Melissa Ford

5. ASAP Presentation

XIV. PUBLIC COMMENT – None

XV. EXECUTIVE SESSION – None

XVI. ADJOURNMENT

MOTION: Al Littlefield moved to adjourn the meeting at 8:45 p.m.; Jaime Barr Shelburn seconded.

UNANIMOUS MOTION CARRIED

Respectfully Submitted,

Jaime Barr Shelburn

Secretary, East Lyme Board of Education