REGULAR MEETING DECEMBER 14, 2015
NORTHVALE BOARD OF EDUCATION
NORTHVALE, NJ 07647
Minutes of the Regular Meeting held on Monday, December 14, 2015
I. CALL TO ORDER AND ROLL CALL
Mr. Joseph McGuire called the meeting to order at 6:30 P.M.
Present: Mrs. Johanna Bargisen
Mr. Robert Bargna (arrived 6:40 pm)
Mrs. Jamie Corday
Mrs. Peg DeGennaro
Mr. Joseph McGuire
Absent: None
Also present: Mr. Michael Pinajian, Superintendent
Mrs. Dianne Smith, Principal
Ms. Deborah Trainor, Interim Business Administrator Rockleigh Board Member
II. FLAG SALUTE AND PLEDGE OF ALLEGIANCE
Mr. Joseph McGuire led all those present in a salute to the flag.
III. PUBLIC ANNOUNCEMENT BY BUSINESS ADMINISTRATOR
None
IV. APPROVAL OF MINUTES
On a motion by Mrs. Bargisen and seconded by Mrs. Corday, the Northvale Board of Education approved the following Northvale Public School District minutes:
Regular meeting November 16, 2015 [click]
Executive Session November 16, 2015 [click]
IN FAVOR: Mrs. Bargisen, Mrs. Corday, Mrs. DeGennaro and Mr. McGuire
OPPOSED: None
Special Meeting November 30, 2015 [click]
IN FAVOR: Mrs. Bargisen, Mrs. Corday, Mrs. DeGennaro and Mr. McGuire
OPPOSED: None
V. COMMENTS FROM THE PUBLIC – AGENDA ITEMS ONLY
None
VI. SUPERINTENDENT’S REPORT
Music Program to be congratulated for their holiday performances.
Mrs. Smith and Mrs. Griffin presented the results of the PARCC Assessment.
Mrs. Bargisen motioned and Mrs. DeGennaro seconded the motion that Resolutions 1 through 8 be accepted as presented.
Mrs. Bargisen: Yes to all
Mrs. Corday: Yes to all
Mrs. DeGennaro: Yes to all
Mr. McGuire: Yes to all
1. Mrs. Dianne Smith as Affirmative Action Officer for the remainder of the 2015-2016 school year.
2. Mrs. Khyati Mehra to attend a Region V workshop on December 18, 2015 in Oradell, NJ. [click] (Cost: no cost to district)
3. Mrs. Rebecca Endo to attend Access 2.0 Workshop at William Paterson University on Saturday, January 23, 2016. (Cost: Registration $65, plus mileage and tolls)
4. The following Policies and Regulations for Second and Final Reading:
Policy
P 2431 Athletic Competition
P 2431.4 Prevention and Treatment of Sports Related Concussions and Head Injuries
P 2464 Gifted and Talented Pupils
P 2622 Pupil Assessment
P 2624 Grading System
P 3216 Dress and Grooming (Teaching Staff)
P 3232 Tutorial Services
P 4213 Gifts to School Personnel
P 5466 Promotion and Yearbook Fees
P 5511 Dress and Grooming (Students)
P 5520 Disorder and Demonstration
P 5560 Disruptive Pupils
P 5561 Use of Physical Restraint
P5710 Pupil Grievance
P9150 School Visitors
Regulation
R 2431.1 Emergency Procedures for Athletic Practices & Competitions
R 2431.2 Medical Examination to Determine Fitness for Participation in Athletics
R 2431.4 Prevention and Treatment of Sports Related Concussions and Head Injuries
R 2646 Gifted and Talented Pupils
R 3230 Outside Activities
R 3232 Tutorial Services
R 5560 Disruptive Pupils
R 5561 Use of Physical Restraint
R 9150 School Visitors
5. The following to be added to our 2015-2016 substitute list.
Linda Licenziato [click]
Mary Savino [click]
Tammy Weiss [click]
6. The following school trips:
Special Education class trip to United Water Company – Haworth
Seventh Grade Philadelphia Trip - May 13, 2016 Eighth Grade Washington, DC Trip - June 1 - June 3, 2016
7. The following Student Council dances to be held in the school gymnasium:
February 5, 2016
May 20, 2016
8. The following Fire and Security Drills.
Fire Drill: 12/8/15
Security Drill: Lockdown - 11/17/15
VII BUSINESS ADMINISTRATOR’S REPORT
Audit report will be presented at the January Reorganization Meeting
Mrs. Bargisen motioned and Mr. Bargna seconded the motion that Resolutions 1 through 8 be accepted as presented.
Mrs. Bargisen: Yes to all
Mr. Bargna: Yes to all
Mrs. Corday: Yes to all
Mrs. DeGennaro: Yes to all
Mr. McGuire: Yes to all
1. General Fund warrants: November Bill List $245,633.77 [click]
November Payroll $490,943.53
November Milk Cream-O-Land $ 839.16
2. Report of the Board Secretary [click] and Report of the Treasurer [click] for the month ending October 31, 2015; and
Further, that in compliance with NJAC 6A: 23-2.11(c) 4, the Northvale School District Board of Education certifies that no major account or fund has been over-expended and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
3. Transfer of funds between budgetary line items for October 2015 in compliance with NJ S-1701 Regulations (10% cap). [click]
4. RESOLUTION – AUTHORIZING PROFESSIONAL SERVICES OF AN ARCHITECT OF RECORD
WHEREAS, the Northvale Board of Education has a need to retain the professional services of an Architect of Record pursuant to the provisions of N.J.S.A. 18A:18A-5(a)(1); and
WHEREAS, the Board solicited Requests for Proposals for an Architect of Record; and
WHEREAS, the Business Administrator/Board Secretary has determined and certified in writing that the value of the acquisition will exceed $17,500; and
WHEREAS, DiCara Rubino Architects submitted a proposal indicating they will provide architectural services for the Northvale Board of Education in accordance with the Architect’s proposal; and
WHEREAS, the Board finds that the proposal submitted by DiCara Rubino Architects is most advantageous, price and other factors considered; and
WHEREAS, DiCara Rubino Architects completed and submitted a Business Entity Disclosure Certification which certifies that DiCara Rubino Architects has not made any reportable contributions to a political or candidate committee in the County of Bergen, Borough of Northvale or Northvale Board of Education in the previous one (1) year, and that the contract will prohibit DiCara Rubino Architects from making any reportable contributions through the term of the contract.
NOW, THEREFORE, BE IT RESOLVED that DiCara Rubino Architects shall be appointed as Architect of Record and that a contract for such services shall be awarded for the following reasons:
1. The fee structures proposed are most advantageous to the Board, price and other factors considered.
2. Experience and resources necessary to perform the contract have been demonstrated.
3. Reputation and responsibility of professional contractor are satisfactory.
BE IT FURTHER RESOLVED that:
1. The Board hereby appoints DiCara Rubino Architects as Architect of Record, for the period beginning December 14, 2015 through June 30, 2016, subject to execution of agreement as prepared by Board Attorney.
2. The Board President and the Board Secretary are hereby authorized to execute such agreement and any other documents necessary to effectuate the terms of this Resolution.
3. The Board hereby authorizes the Architect to amend the Long Range Facilities Plan as necessary, to prepare plans and specifications for such projects as authorized by the Board and to submit same for approval to the governmental authorities with jurisdiction over said projects.
4. The Business Disclosure Form shall be placed on file with this resolution and a notice of award shall be published in the official newspaper of the Board.
5. RESOLUTION – AUTHORIZING THE PURCHASE OF ELECTRICITY SUPPLY SERVICES FOR PUBLIC USE ON AN ONLINE AUCTION WEBSITE
WHEREAS, Northvale Board of Education has determined to move forward with the EMEX Reverse Auction in order procure electricity for Northvale Board of Education and
WHEREAS, the Local Unit Technology Pilot Program and Study Act (P.L. 2001, c. 30) (the “Act”) authorizes the purchase of electricity supply service for public use through the use of an online auction service; and
WHEREAS, Northvale Board of Education will utilize the online auction services of EMEX, LLC, an approved vendor pursuant to the Act, waiver number EMEX LLC-1, located at www.energymarketexchange.com; and
WHEREAS, EMEX, LLC is compensated for all services rendered through the participating supplier that a contract is awarded to; and
WHEREAS, the auction will be conducted pursuant to the Act; and be it
WHEREAS, if the auction achieves a price of .10322/kWh or less for a 12 month term or a price of .10322/kWh or less for a 24 month term; Northvale Board of Education may award a contract to the winning supplier for the selected term].
RESOLVED, that the Business Administrator of the Northvale Board of Education hereby is authorized to execute on behalf of the Northvale Board of Education any electricity contract proffered by the participating supplier that submits the winning bid in the EMEX Reverse Auction if the auction achieves a price of .10322/kWh or less for a 12 month term or a price of .10322/kWh or less for a 24 month term; Northvale Board of Education may award a contract to the winning supplier for the selected term.
6. Tuition payment of $11,393.21 for one (1) student attending Pre-school Disabled Class (half-day program) at Hillside School in Closter NJ from October 28, 2015 – June 30, 2016.
7. Application for Use of School Buildings submitted by the following organizations:
- Baseball/Softball Signups………………………………….…..1/13/16
- Girl Scouts Daisy Troop #96925 …………………1/8, 2/22, 3/14/16
8. Post Travel Reports submitted pursuant to P.L. 2007, c.53 travel requirements N.J.S.A 18A: 12-33. [click]
VIII NEW AND UNFINISHED BUSINESS
No HIB investigations
DATE TO REMEMBER
January 4, 2016 – Re-organization Meeting………………….………………6:30 pm
IX COMMENTS FROM THE PUBLIC
None
X AJOURNMENT
Motioned by Mrs. Bargisen and seconded by Mr. Bargna, the meeting was adjourned to executive session at 7:10 p.m. with all in favor.
Deborah Trainor
______
Deborah Trainor
Interim Business Administrator/Board Secretary
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