Northumberland, Tyne and Wear NHS Foundation Trust1

Northumberland, Tyne and Wear NHS Foundation Trust1

A Complete


Content Page
Description / Page No:
Introduction / 1
Section One : Personal Information / 3
Section Two: Revalidation Checklist of Requirements and Supporting Evidence / 4
Section Three : Practice Hours / 6
Section Four : CPD / 8
Section Five : Practice Related Feedback / 10
Section Six : Written Reflective Accounts / 11
Section Seven : Reflective Discussion / 13
Section Eight : Confirmer Discussion / 15
Section Nine :Triennial Review Checklist of Requirements and Supporting Evidence / 20
Section Ten :Index of Evidence / 25
Section Eleven :Witness Testimony / 27
Section 12 :Miscellaneous / 28
Section 13 :Annual/Triennial Review of Mentor Qualifications and Performance / 29

Northumberland, Tyne and Wear NHS Foundation Trust1

Appendix 2 – NTW Professional Nursing Portfolio – V01 – Iss2 – Oct 17

Part of SC-PGN-03 -Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff AppraisalPolicy)

Introduction

From April 2016 the requirements for revalidation will become effective and replace the current requirements for renewal set out in the PREP (Post Registration Education and Practice Standards) Handbook. This will mean that every three years at the point of renewal of registration, nurses and midwives will need to show that as a professional they are living the Code’s standards of practice and behaviour.

Revalidation is about promoting good practice; building on the existing renewal process the focus is on;

  • Up to date practice and professional development
  • Reflection on the professional standards of practice and behaviour as set out in the Code, and,
  • Engagement in professional discussions with other registered nurses or midwives

In meeting the requirements of revalidation you will need to provide evidence that you have met a range of requirements, designed to show that you are keeping up to date and that your practice is safe and effective in line with the Code.

Creating and developing a portfolio

The NMC strongly recommend that you keep evidence that you have met the requirements of revalidation in a portfolio and provide a useful definition;

A portfolio is a compilation of materials that exemplifies your beliefs, skills, qualifications, education, training and experiences. It provides insight into your personality and work ethic. All in all, it is a representation of your professionalism

Clark University

Creating a portfolio is the simplest way of keeping everything together. It will;

  • Help you know what you still need to complete
  • Bring clarity to both your reflective and confirmer discussions
  • Help you be prepared if the NMC needs to see your supporting evidence as part of the verification process
  • It will also be helpful in your appraisal discussions

Your portfolio should:

  • Contain evidence of how you meet the requirements of revalidation
  • Be a live document developed over the three years before you are required to revalidate

The NMC have also provided a checklist to make sure you have all the information in your portfolio before you have a discussion with your confirmer or submit your application.

In the Trust’s Nursing Strategy Delivering Compassion in Practice Strategic Aim 6: Supporting positive staff experience we committed to implementing a nursing portfolio.This professional nursing portfolio is designed to enable you to maintain evidence that you have met NMC revalidation requirements.

We will continue to add sections to this portfolio in line with ongoing development of core and specialist competency frameworks which will support career and development pathways. The frameworks are designed to support you in the consistent demonstration and ongoing development of your knowledge, skill, behaviour and judgement in practice and will support you in meeting revalidation requirements by enabling you to prepare;

  • Five pieces of practice related feedback
  • Five written reflective accounts
  • Reflective discussion
  • Confirmation discussion

Section One: Personal Information

Name
NMC PIN Number
Revalidation Renewal Date
Workplace
Manager

Professional Registrable Qualifications (e.g. RMN; RNLD; RGN)

Initial Qualification
Date Gained
Subsequent Qualification
Date Gained

Recordable Qualifications (e.g. Diploma / Degree/Mentorship)

Qualification Gained
Date Gained
Qualification Gained
Date Gained
Qualification Gained
Date Gained

(Please add rows as necessary)

Section Two

Revalidation Checklist of Requirements and Supporting Evidence

It isimportant that you understand your responsibilities in relation to revalidation and prepare for renewal. Revalidation is theresponsibility of nurses and midwives themselvesnot their employer. You are the owner of your revalidation process.

You should ensure you maintain an up to date knowledge of NMC standards and guidance all of which can be found at

The NMC have also set up a revalidation microsite which can be found at

In meeting the revalidation requirements and keeping your evidence you must not record any information that might identify an individual, whether that individual is alive or deceased. This means that all information recorded must be recorded in a way that no patient, service user, colleague or other individuals can be identified from the information.For example any notes or reflections must not include;

  • The name of any individual
  • The date of any incident or event referred to
  • The particular ward or place where the event occurred or
  • Descriptions of unique circumstances where an individual could be identified from the circumstances

Any information extracted from employer data (such as complaints logs) must be extracted in a way that no information identifying an individual is obtained, used or recorded. For example you must not forward works emails to your personal account or download and take copies of Trust’s records. The NMC have provided the following forms which you may retain electronically please note we have included them in this portfolio however you should be aware that the templates may be updated by the NMC and you should regularly check via

  • Practice hours log template (recommended)
  • CPD Template (recommended)
  • Reflective Accounts Form ( mandatory )
  • Reflective Discussion Form (mandatory )
  • Confirmation Form (mandatory)

Revalidation Checklist of Requirements and Supporting Evidence

Requirement / Supporting Evidence
You must practise a minimum of 450 hours over the three years prior to renewal of your registration / You need to maintain a record of practice hours you have completed. This will form part of the discussion you have with your confirmer and you will also need to have this information available I the event that the NMC wish to verify your application. Your records should include;
  • Dates of practice
  • Number of hours undertaken
  • Name and address of your organisation
  • Scope of practice
  • Work setting
  • Description of the work you undertook
  • Evidence of practice hours (such as timesheets, role profiles or job specifications)

You must have undertaken 35 hours of Continuing Professional Development relevant to your scope of practice in the three years since your last renewal or you joined the register
Of those 35 hours of CPD at least 20 must have included participatory learning / You must maintain accurate and verifiable records of CPD including;
  • CPD method ( for example self-learning , course , on line seminar)
  • Brief description of the topic and how it relates to your practice
  • Dates the CPD was undertaken
  • Number of hours and participatory hours
  • Identification of the part of the Code most relevant to the CPD
  • Evidence of the CPD activity

You must have obtained five pieces of practice related feedback / Notes of the content of the feedback and how it has been used to improve your practice. This is also helpful when preparing reflective accounts. You must ensure notes do not include any personal data see NMC Guidance How to Revalidate with the NMC
You must have prepared five written reflective accounts. / Five written reflective accounts that explain what you have learnt from your CPD activity and /or feedback and /or an event or experience in your practice, how you changed or improved your work as a result and how this is relevant to the Code. You must use the NMC form and make sure your accounts do not include any personal data see NMC Guidance How to Revalidate with the NMC
You must have had a reflective discussion with another NMC registrant, covering your five written reflective accounts / A reflective discussion form which includes the name and NMC PIN number of the NMC registered nurse that you had the discussion with as well as the date you had the discussion. You must use the NMC form provided. You must ensure the discussion summary section does not contain any personal data.
Health and Character Declaration / Registrants will make these declarations as part of their on line revalidation application. You must use the NMC form provided.
Professional Indemnity; you must declare that you have or will have when practising appropriate cover under an indemnity arrangement / Evidence to demonstrate that you have appropriate indemnity arrangements in place.You must use the NMC form provided.
Demonstrate to an appropriate person that you have met the revalidation requirements / A confirmation form signed by your confirmer. You must use the NMC form provided.

Section 3:Practice Hours

Purpose / How to meet requirements / What you need to tell the NMC in your online application / What your Confirmer will need to see
Practice hours are designed to help registrants maintain safe and effective practice and keep their skills up to date / Registrants;
  • can only count hours undertaken whilst registered
  • Must meet practice hours in a role which requires you to rely on your skills knowledge and experience of being a registered nurse. This includes nurses who rely on their skills knowledge and experience of being a registered nurse but are in roles where their employment contract does not expressly require them to be registered with the NMC.
  • Practice hours should reflect current scope of practice and do not have to relate to your original field of practice when you first joined the register however you comply with the Code : recognising and working within the limits of competence
  • Scope of practice can include direct clinical care; commissioning; management ; education ; policy; research consultancy; quality assurance
  • If you have practised for less than the required number of hours you must successfully complete an NMC approved return to practice programme before the date of your application for renewal
/ When you apply for revalidation, you need to declare that you have met the practice hour’s requirement.
You do not necessarily need to record individual hours of practice you can describe them in terms of standard days or weeks. If you have worked in a range of settings you will need to set them out individually.
You only need to inform the NMC about the most recent hours you have undertaken to meet the minimum 450 hours.
You will also be asked to;
  • Whether you are currently practising
  • Where you undertake practice including details of your scope of practice and work setting
  • If you are not currently practising where you undertook your most recent practice including scope of practice and work setting
NMC provide a practice hour’s log template / The Confirmer will need to see;
  • Written evidence that the nurse has practised for the minimum number of hours
  • Evidence may include a contract of employment; timesheets, job specification and role profiles
  • Only hours relating to nursing count but this can include non – clinical roles such as management, education and policy
  • If a nurse has not practised for the required number of hours the confirmer must be satisfied that they successfully

Northumberland, Tyne and Wear NHS Foundation Trust1

Appendix 2 – NTW Professional Nursing Portfolio – V01 – Iss2 – Oct 17

Part of SC-PGN-03 -Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff AppraisalPolicy)

Practice Hours Log Template
Guide to completing practice hours log
To record your hours of practice as a registered nurse and/or midwife, please fill in a page for each of your periods of practice. Please enter your most recent practice first and then any other practice until you reach 450 hours. You do not necessarily need to record individual practice hours. You can describe your practice hours in terms of standard working days or weeks. For example if you work full time, please just make one entry of hours. If you have worked in a range of settings please set these out individually. You may need to print additional pages to add more periods of practice. If you are both a nurse and midwife you will need to provide information to cover 450 hours of practice for each of these registrations. / Work setting
  • Ambulance service
  • Care home sector
  • Community setting (including district nursing and community psychiatric nursing)
  • Consultancy
  • Cosmetic or aesthetic sector
  • Governing body or other leadership
  • GP practice or other primary care
  • Hospital or other secondary care
  • Inspectorate or regulator
  • Insurance or legal
/
  • Maternity unit or birth centre
  • Military
  • Occupational health
  • Police
  • Policy organisation
  • Prison
  • Private domestic setting
  • Public health organisation
  • School
  • Specialist or other tertiary care including hospice
  • Telephone or e-health advice
  • Trade union or professional body
  • University or other research facility
  • Voluntary or charity sector
  • Other
/ Scope of practice
  • Commissioning
  • Consultancy
  • Education
  • Management
  • Policy
  • Direct patient care
  • Quality assurance or inspection
Registration
  • Nurse
  • Midwife
  • Nurse/SCPHN
  • Midwife/SCPHN
  • Nurse and Midwife (including Nurse/SCHPN and Midwife/SCPHN)

Dates: / Name and address of organisation: / Your work setting
(choose from list above): / Your scope
of practice
(choose from list above): / Number
of hours: / Your registration
(choose from list above): / Brief description of your work:

(Please add rows as necessary)

Northumberland, Tyne and Wear NHS Foundation Trust1

Appendix 2 – NTW Professional Nursing Portfolio – V01 – Iss2 – Oct 17

Part of SC-PGN-03 -Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff AppraisalPolicy)

Section Four: Continuing Professional Development

Purpose / How to meet requirements / What you need to tell the NMC in your online application / What your Confirmer will need to see
As a professional you have a duty to keep your professional knowledge and skills up to date through continuous process of learning and reflection.
The CPD requirements are designed to help nurses and midwives to maintain safe and effective practice, to improve practice or develop new skills where a gap has been identified and to respond to changes and advances in nursing.
Participatory learning reduces professional isolation through engagement while increasing skills and awareness / The NMC does not prescribe the particular type of CPD activity as they believe registrants are best placed to decide what learning activity is beneficial to their scope of practice.
Participatory learning must be face to face
Types of learning activity could be;
  • Structured learning
  • Accredited higher education or training
  • Masterclass
  • Mandatory training must be relevant to the individuals scope of practice i.e. mental health act ; safeguarding ; child protection not Fire/Health and Safety
  • Learning events such as conferences
  • Reading and reviewing publication
  • Enquiry based research/clinical audit
  • Peer review activities
  • Coaching and mentoring
/ You must maintain accurate records of your CPD activities as this will form part of your discussion with your confirmer and you will also need to have this information available should the NMC wish to see it for verification.
You need to declare that you have met the CPD requirement
Suggested evidence to retain
  • Certificate of completion, notes , learning outcomes
  • Evidence of application to practice
  • Copies of publications read, review notes including practice related outcomes
  • Evidence of peer review including notes, observations and outcomes
  • Evidence of mentoring /coaching including notes, observations and outcomes
NMC have provided a CPD template / The Confirmer will need to see evidence that you have undertaken at least 35 hrs of CPD including 20 hours of participatory learning
All CPD must be relevant to your scope of practice
A Confirmer must see accurate records of ;
  • CPD method
  • A description of the topic and how it relates to your practice
  • Number of hours
  • Which part of the Code it relates to
The Confirmer is not being asked to assess the quality of the CPD undertaken

Northumberland, Tyne and Wear NHS Foundation Trust1

Appendix 2 – NTW Professional Nursing Portfolio – V01 – Iss2 – Oct 17

Part of SC-PGN-03 -Nursing Revalidation and Triennial Review (NMC)-(NTW(HR)09 – Staff AppraisalPolicy)

CPD LOG TEMPLATE
Guide to completing CPD record log
Examples of learning method
  • Online learning
  • Course attendance
  • Independent learning
/ What was the topic?
Please give a brief outline of the key points of the learning activity, how it is linked to your scope of practice, what you learnt, and how you have applied what you learnt to your practice. You may wish to use the reflective accounts format to record as you go the way in which you have used CPD to inform and improve your practice / Link to Code
Please identify the part or parts of the Code relevant to the CPD.
  • Prioritise people
  • Practise effectively
  • Preserve safety
  • Promote professionalism and trust

Please provide the following information for each learning activity, until you reach 35 hours of CPD (of which 20 hours must be participatory). For examples of the types of CPD activities you could undertake, and the types of evidence you could retain, please refer to Guidance sheet 3 in How to revalidate with the NMC.

Top View