North Central Gunslingers

Meeting Minutes
Sunday, June 5, 2011

Opening:

The regular meeting of the North Central Gunslingers was called to order at 1:40 p.m. on Sunday, June 5, 2011 by Kumalo Bogan.

Present:

Kumalo Bogan-Commissioner, Jenny Veale- Cheer Director, Jenny Forsythe-Secretary, Rodney Stewart- A.D., LaVar Veale – Public Relations, Dareth Roache – Concessions, Hyuahda Roache – Fundraising, Kassie Johnson – Special Events, Emund Johnson, Celeste Tidwell, Darwin White

A.Approval of Agenda

The agenda was unanimously approved as distributed.

B.Approval of Minutes

The minutes of the previous meeting were unanimously approved as distributed.

C.Treasurer Report

Treasurer reports balance in bank $5969.00

D.Open Issues/Old Business

  1. Review Strategic Plan
  • Flyers distributed to 16 schools
  • Recruiting – Flag & Midgets are ok but need a few more players. Rookies & Juniors are full. We also need more Cheerleaders.
  • Three (3) recruiting locations and three (3) park locations per Board Member to be turned in by Conference Call on Monday, June 20, 2011.
  • July 15th is cut-off date for registration dues. Players not paid for will be removed from roster. If there is a waiting list, new player is added.
  • Monthly Fundraisers – EZ’s Friday, June 3rd – Kumalo to follow-up. MoMak’s for July. Date to be determined.
  • Fall Paraphernalia – Towels, T-Shirts, Hats
  • BBQ for Meet-N-Greet or Parent Meeting???
  • Elect Treasurer – Jenny Forsythe in interim
  • Transfer of account – completed
  • Recalculate expenses – Kumalo to update and send out new budget
  • Jenny to follow up on all payments and send out email reminders to parents.
  • Helmet recondition – 67 helmets sent and 13 rejected (1st shipment) One more shipment to be sent no later than July 16h.
  • Decals – Paid
  • Jerseys – Sample jerseys here on June 6th. $3250.00
  • Concession – tables, crockpots, coolers, etc. Budget to be reviewed.
  • Cheer uniform – June 8th, set up, girls fitted. $100 upfront cost. After cut-off additional $50 for cheer.
  • Practice field – Coker – Condition field on Tuesday, June 7th after 5pm. How much is artificial rolled up turf.
  • Inventory of football equipment – Need to purchase shoulder pads. Kids to be fitted June 20th? Spread out stations over Coker.
  • Game Field – Wetmore Elementary School or Mount Sacred Heart. Celeste waiting on football schedule and pricing from Mount Sacred Heart.
  • Football and Cheer Camp to be July 11th – 15th. Place to be determined. Time is 6:30pm – 8:00pm
  • Meet-N-Greet and/or Parent Meeting at MoMaks?? Date to be determined.
  • Fundraiser – BBQ Plates

E.New Business:

  1. Football Coaches Meeting – June 18th @ 6pm @ Kumalo’s Residence.
  2. Volunteer(s) for Cheer Coach
  3. Jenny V. and Rodney to speak with Nike Rep regarding Board Shirts - $50.00 (half to be paid by Board Members)
  4. Conference Call on Monday, June 20th.

F. Agenda for Next Meeting

Agenda for the next meeting will be announced at a later date.

Adjournment:

Meeting was adjourned at 6:00 pm by Kumalo Bogan and the next general board meeting will be determined.

Minutes submitted by:Jenny Forsythe, June 15, 2011

Approved by: