North American Telecommuting Agreement

North American Telecommuting Agreement

(To be completed by staff member and manager if a proposal to telecommute is approved. A copy of the approved Flex Proposal Form must be attached to this agreement.)

I, ______understand and accept the following provisions regarding my telecommuting arrangement with Amgen:

Work Arrangement
1. As a telecommuting staff member, I will be performing a portion of my work from a non-Amgen location.
2. The scheduled days and hours I will work off-site are specified in my Flex Proposal Form (attached). Unless I have entered into a part-time or job sharing arrangement, the total number of hours I work is not expected to change as a result of the telecommuting arrangement. I will remain available by telephone and email on the days when I telecommute.
3. Business needs—including travel, trainings, meetings, etc.—may require me to adjust my telecommuting schedule or work at Amgen on days when I would normally work off-site, and I am willing to do so.
4. On days when I am required to work on-site at Amgen, whether scheduled or unscheduled, commuting time to and from Amgen will not be treated as work hours or compensable time.
5. I understand that my participation in this telecommuting arrangement is not a contract, term, benefit, or condition of employment and should not be construed as such. The arrangement may be revoked or modified by Amgen at any time.

6. I understand that I remain an at-will employee and that this agreement does not limit Amgen’s or my right to terminate my employment at any time, with or without cause, and with or without notice.
7. If I transfer, am promoted, or otherwise move to another position, this telecommuting arrangement will be subject to automatic review and possible modification or revocation.
8. I will continue to be responsible for providing truthful and accurate information required for Amgen’s attendance and timekeeping processes.
9. Amgen’s general policies and procedures will continue to apply in this new arrangement.
Compensation and Benefits
10. My eligibility for compensation and benefits is not expected to change by reason of my telecommuting unless I enter into a part-time or job sharing arrangement, the laws of the geographic location of my non-Amgen worksite so require, certain benefits are unavailable in my geographic location, or my duties change.
11. I may sometimes be expected to work overtime at my non-Amgen worksite, just as I would if I were working on-site. If I am eligible for overtime pay, my manager must authorize my overtime in advance. Any overtime will be paid in accordance with the law.
Computer Equipment and Software
12. I will work with my manager to determine the equipment and software necessary for me to perform my job effectively from another location.
13. Amgen will assume the costs of providing, and will maintain ownership of agreed upon / specified equipment and software.
14. I will take reasonable care to protect the equipment from theft, damage or misuse. I will not copy Amgen software without authorization.
15. I will return all equipment and software when the remote work arrangement ends or when I leave the company. If I refuse to return any Amgen materials, the company may take legal action to regain its property, data, or supplies.
Technical Support
16. Amgen will provide technical support only for computer equipment, services (telephone or broadband) and software that it provides and accepts no responsibility for damage or repairs to any equipment I own.
17. I understand that this support is available by phone and that generally technicians will not be dispatched to my home office.
18. If equipment failure prevents productive work for more than one day, I may be required to work on-site until repairs are completed.
Supplies and Travel Expenses
19. If additional supplies are needed, my manager must approve these expenses in advance.
20. I am responsible for home expenses, such as electric bills, and expenses related to any building or remodeling of my workspace.
21. Amgen will not reimburse me for travel expenses other than those normally covered under existing company policy.

Telephone Connectivity
22. I will work with my manager to determine what additional phone lines are needed to conduct business effectively from my home office.
23. Unless agreed upon between Staff and Manager and/or specified in the Flex approval, Amgen will not pay for installation and monthly fees on any additional business-dedicated telephone line or lines determined to be necessary.
24. I will have any Amgen-provided telephone or broadband services disconnected when the remote work arrangement ends or when I leave the company. I will not maintain any Amgen-provided phone numbers.
25. I will submit reimbursement requests for business-related use of my home telephone lines as agreed upon with my manager/supervisor.
Data Security and Proprietary Information
26. I will take all precautions necessary to protect and hold secure confidential and proprietary information.
27. I will continue to comply with all company policies with respect to use of company systems, confidential and proprietary information and inventions, data security, and records management and retention.
Safety
28. I will designate an adequate, separate, and ergonomic workspace in my home or other non-Amgen worksite and keep that space in safe, hazard-free condition. Office equipment, including equipment provided by Amgen, will be connected to properly grounded electrical outlets and all wires will be kept out of walkways.
29. I understand that with advance notice, a representative of Amgen may visit my home office or other non-Amgen worksite to monitor my compliance with Amgen’s policies regarding safety, security, and confidentiality, or to inspect or retrieve data, Amgen equipment, or similar material.
30. I will not hold business meetings in my home or other non-Amgen worksite.

31. In the event of a work-related injury or accident I will follow the same reporting/documentation procedures required for those occurring on-site at Amgen.

[NOTE: For information on assessing the ergonomics of your home office, please review the LMS eLearning course – Office Ergonomics (code 33753) or contact your site ergonomic specialist.]
Tax Issues
32. I understand that it is my responsibility to assess tax implications related to my home office or other non-Amgen worksite and that Amgen does not offer guidance on tax issues. If I have any questions regarding tax implications I am encouraged to consult with a qualified tax professional.
Dependent Care
33. I will ensure that my home office environment or other non-Amgen worksite allows me to meet my job responsibilities in the same professional manner as when I am on-site. To that end, I am responsible for maintaining appropriate childcare or eldercare arrangements, if applicable. I understand that remote work is not to be used as a substitute for regular dependent care.

Work Setup
The location of my off-site work location is:
Address:______
Description of workspace at off-site work location:
______
Telecommuting phone number: ______
Start Date: The telecommuting arrangement will commence ______
Attachment:
Copy of Flex Proposal Form
My signature below indicates that I have read, understand, and agree to the above. I also have read, understand, and agree to Amgen’s Telecommuting Guidelines.
______
Staff Member’s Name (please print) Staff ID Signature Date
I have reviewed this agreement with this staff member and witnessed the staff member’s signature.
______
Manager’s Name (please print) Staff ID Signature Date