Nord Program Instrument - Compliance Monitoring (CA Dept of Education)

2018–19NorD Program Instrument (Continued)

Neglected or Delinquent (NorD)2018–19 Program Instrument

California Department of Education

May 2018

I. Involvement

NorD 01: Involvement of Parents

1.0Where feasible, the correctional facility shall involve parents to improve the educational achievement and prevent the further delinquency of their children.

Correctional facility is defined as a facility in which persons are confined as a result of a conviction for a criminal offense, including persons under 21 years of age. The term also includes a local public or private institution and community day program or school not operated by the state that serves delinquent children and youth.
(20 United States Code (20 U.S.C.) Section (§) 6455[8]; 34 Code of Federal Regulations (34 CFR) § 200.90[c])

Evidence Requests

Building Parent Capacity

Abbreviation:BldgPrntCpcty

Description:Descriptions and records of events, techniques, and strategies offered to parents to build parent capacity to improve their student's academic achievement and prevent delinquency.

Item Instructions:

II. Governance and Administration

NorD 02: Coordination of Programs

2.0The correctional facility shall ensure, where feasible, that educational programs in the correctional facility are coordinated with the student’s home school, especially a student with an individualized education program (IEP). (20 U.S.C. § 6455[1])

Evidence Requests

NorD Communication

Abbreviation:NorDCmnctn

Description:Communication between facility and home school, including IEP notice(s), Local Educational Agency (LEA) Special Education policy, and Board Policy/Administrative Regulations (BP/AR).

Item Instructions:NorD 02: Include IEP, notification procedures, student study team minutes, and BP/AR.

NorD 03: Special Education Services

3.0The correctional facility shall notify the local school if the child or youth is identified as needing special education services. (20 U.S.C. § 6455[2])

Evidence Requests

NorD Communication

Abbreviation:NorDCmnctn

Description:Communication between facility and home school, including IEP notice(s), LEA Special Education policy, and Board Policy/Administrative Regulations (BP/AR).

Item Instructions:NorD 03: Examples of notifications to a student’s home school for initial identification for Special Education services, if applicable.

NorD 04: Training, Mentoring, and Work-Related Programs

4.0If appropriate, the correctional facility shall work with local businesses to develop training, curriculum-based youth entrepreneurship education, and mentoring programs for children and youth. (20 U.S.C. § 6455[11])

Evidence Requests

Training Descriptions

Abbreviation:TrngDesc

Description:Memorandum of Understandings (MOUs) or program descriptions of training, mentoring, or work-related programs.

Item Instructions:

NorD 05: Schoolsite Council (SSC) Composition

5.0In a schoolwide program (SWP), the SSC shall be comprised with a majority of classroom teachers. (California Education Code (EC) § 52852[b][3])

(a)In elementary schools, members shall consist of the principal, teachers selected by teachers at the school, other school personnel selected by other school personnel at the school, and parents or other community members selected by parents. (EC §§ 52852[a], 52852[b][1])

(b)In secondary schools, members shall consist of the principal, teachers selected by teachers at the school, other school personnel selected by other school personnel at the school, parents or other community members selected by parents, and pupils selected by pupils attending the school. (EC §§ 52852[a], 52852[b][2])

Evidence Requests

Records of Schoolsite Council Peer Selections

Abbreviation:RcrdPeerSelcSSC

Description:Any documentation which provides evidence of the nomination and peer selections of SSC members, including classroom teachers, other staff, parents, and—in secondary schools—students.

Item Instructions:

Single Plan for Student Achievement (SPSA)

Abbreviation:SPSA

Description:Each SPSA should identify the school name and include budget information and evidence of required approvals by the SSC and local governing board. The reviewer will indicate which fiscal year the LEA should provide for review.

Item Instructions:NorD 05: For a SWP only, reviewed SPSA with SSC roster.

Related Items:FM 01, FM 02, FM 03, FM 05, FPR 02, CE 05, CE 06, CE 09, CE 14, CE 17, NorD 05, NorD 06

NorD 06: School Site Activities

6.0The SWP school shall develop amendments to its existing Single Plan for Student Achievement (SPSA) to reflect law provisions. The following requirements apply to a SWP: (20 U.S.C. § 6314[b][1][B])

(a)The SPSA is developed with parents, community members, teachers, principals, other school leaders, secondary students, paraprofessionals, and other interested individuals or groups as determined by the school. (20 U.S.C. § 6314[b][2])

(b)The SPSA shall remain in effect for the duration of the school's participation under this part and is reviewed and revised as necessary. (20 U.S.C. § 6314[b][3])

(c)The SPSA shall be available to the LEA, parents, and the public, and the information contained in the plan shall be in an understandable and uniform format and, to the extent practicable, provided in a language that the parents can understand.
(20 U.S.C. § 6314[b][4])

(d)The SPSA shall include coordination and integration of federal, state, and local services and programs. (20 U.S.C. § 6314[b][5])

(e)The SPSA is based on a comprehensive needs assessment of the entire school which takes into account information on the academic achievement of children in relation to the challenging state academic standards. (20 U.S.C. § 6314[b][6])

(f)The SPSA shall include a description of methods and instructional strategies that strengthen the academic program in the school, increase the amount and quality of learning time, help provide an enriched and accelerated curriculum, and address the needs of all children in the school, but particularly the needs of those at risk of not meeting the challenging state academic standards.
(20 U.S.C. §§ 6314[b][6], 6314[b][7][A][i], 6314[b][7][A][ii], 6314[b][7][A][iii])

6.1To assist targeted assistance schools (TAS) and LEAs to meet their responsibility to provide for all their students served under this part the opportunity to meet the challenging state academic standards, each TAS shall carry out the following: (20 U.S.C. § 6315[b])

(a)The TAS program shall use resources to help eligible children meet the challenging state academic standards. (20 U.S.C. § 6315[b][2][A])

(b)The TAS program shall serve participating students by using effective methods and instructional strategies that strengthen the academic program of the school. (20 U.S.C. § 6315[b][2][B])

(c)The TAS program shall coordinate with and support the regular education program of the school. (20 U.S.C. § 6315[b][2][C])

(d)The TAS program shall provide professional development to teachers, principals, school leaders, paraprofessionals, and other school personnel who work with eligible children. (20 U.S.C. § 6315[b][2][D])

(e)The TAS program shall implement strategies to increase the involvement of parents of eligible children. (20 U.S.C. § 6315[b][2][E])

(f)The TAS program, as applicable, shall include coordination and integration of federal, state, and local services and programs.
(20 U.S.C. § 6315[b][2][F])

Evidence Requests

Schoolsite Council Reviews SPSA

Abbreviation:SSCRvwsSPSA

Description:For a SWP only, minutes and sign-in sheets that demonstrate review of the SPSA.

Item Instructions:NorD 06: Actual minutes showing SSC review of the current-year SPSA for each reviewed school. Also, minutes which may record other SSC actions and related discussion.

Single Plan for Student Achievement (SPSA)

Abbreviation:SPSA

Item Instructions:NorD 06: For a SWP only, reviewed SPSA includes Part D funds and expenditures based on analysis, goals, activities; SPSA goals meet the needs of low-achieving students. Evidence of SSC completing the annual review.

Related Items:FM 01, FM 02, FM 03, FM 05, FPR 02, CE 05, CE 06, CE 09, CE 14, CE 17, NorD 05, NorD 06

SPSA Budget and Expenditure Reports

Abbreviation:SPSABdgtExpdtRpt

Description:Budget and expenditure reports, which may be found in the SPSA itself or as additional material presented to, and approved by, the SSC for all uses of Title I funds at reviewed schools.

Item Instructions:NorD 06: Specific to Title I, Part D; resource code 3025.

Targeted Assistance School (TAS) Program Summary Expenditure Report

Abbreviation:TASPrgrmSmryExpndRpt

Description:A brief summary expenditure report showing Title I funds spent on the TAS program at the school.

Item Instructions:

Targeted Assistance School (TAS) Program Summary

Abbreviation:TASPrgrmSmry

Description:A brief narrative of the TAS program describing methods and strategies used to serve the identified students and how the TAS program coordinates with other programs at the school.

Item Instructions:

NorD 07: Notices in Primary Languages

7.0When 15 percent or more of students enrolled in a public school speak a single primary language other than English, as determined by language census data from the preceding year, all notices, reports, statements, and records sent to the parent or guardian of such students shall be written in English and the primary language. (EC § 48985)

Evidence Requests

Parent Information and Activity Notices in English and in Appropriate Languages

Abbreviation:PrntInfActvNtcLngs

Description:Parent involvement notices and LEA- or school-generated notices in each language spoken by 15 percent or more of students at each reviewed school.

Item Instructions:NorD 07: Upload two to three examples of parent notifications in multiple languages.

NorD 08: Equipment Inventory

8.0For all categorical programs, the LEA must maintain an inventory record for each piece of equipment, with an acquisition cost of $500 or more per unit, that is purchased with state and/or federal funds. The record describes the acquisition by:

(a)Type/description

(b)Model/name

(c)Serial number

(d)Funding source

(e)Acquisition date

(f)Cost

(g)Location

(h)Current condition

(i)Transfer, replacement, or disposition of obsolete or unusable equipment (EC § 35168; Title 5, California Code of Regulations (5 CCR) § 3946; 2 CFR § 200.313[d][1])

8.1Capital expenditures for special purpose equipment are allowable as direct costs, provided that items with a unit cost of $5,000 or more have the prior written approval of the federal awarding agency or pass-through entity.
(2 CFR § 200.439[b][2])

8.2Disposition of equipment purchased with Title I funds with a fair market value of $5,000 or less may be retained, sold, or disposed of with written approval of the federal awarding agency or pass-through entity.
(2 CFR § 200.313[d][5], 200.313[e][1]-[4])

8.3The school district must conduct a physical check of the inventory of equipment within the past two years and reconcile the result with inventory records. (2 CFR § 200.313[d][2])

Evidence Requests

Equipment Inventory Records

Abbreviation:EqpmntInvntyRcrds

Description:Historical inventory list of all equipment purchased for $500 or more per Education Department General Administrative Regulations (EDGAR)/EC requirements and a record of last physical check of items. If no purchases were made, indicate that in a comment.

Item Instructions:NorD 08: LEA inventory report must be a historical listing to include parts (a)-(i) as indicated on item 8.0 of the Nord Instrument.

Related Items:EL 06, ME 06, CTE 02, HE 08, BASP 10, BASP 15, FPR 05, AE 02, AE 09, EES 06, CE 12, NorD 08

Inventory Physical Check

Abbreviation:InvntryPhsclChck

Description:Evidence to show the district office and each reviewed school had a physical check of equipment purchased with Title funds at least once every two years.

Item Instructions:NorD 08: Evidence the physical check has occurred for equipment purchased with Title I, Part D funds.

III. Funding

NorD 09: Supplement Not Supplant

9.0The LEA shall use federal funds received under this part only to supplement the funds that would, in the absence of such federal funds, be made available from state and local sources for the education of students participating in programs assisted under this part, and not to supplant such funds. (20 U.S.C. § 6321[b][1])

9.1To demonstrate compliance with the above paragraph, the LEA shall demonstrate that the methodology used to allocate state and local funds to each school receiving assistance under this part ensures that such school receives all of the state and local funds it would otherwise receive if it were not receiving assistance under this part. (20 U.S.C. § 6321[b][2])

Evidence Requests

Fiscal Activity Report

Abbreviation:FsclActvtyRpt

Description:Fiscal activity report for resource code 3025.

Item Instructions:

NorD 10: Coordination with Other Funds

10.0The correctional facility shall coordinate Title I, Part D funds with the following:

(a)Other local, state, and federal funds available to provide services to participating children and youth. (20 U.S.C. § 6455[9])

(b)Activities funded under the Juvenile Justice and Delinquency Prevention Act of 1974 and other comparable programs, if applicable.
(20 U.S.C. § 6455[10])

Evidence Requests

Coordination with other Agencies

Abbreviation:CrdntnOthrAgncs

Description:Program description indicating coordination of funds/services with other agencies.

Item Instructions:NorD 10: Include job descriptions of coordinating positions.

NorD 11: Funds for Specified Activities

11.0The LEA uses Title I, Part D funds for any of the following activities:

(a)Programs that serve children and youth returning to local schools from correctional facilities, to assist in the transition of such children and youth to the school environment and help them remain in school in order to complete their education. (20 U.S.C. § 6454[a][1])

(b)Dropout prevention programs that serve at-risk students.
(20 U.S.C. § 6454[a][2])

(c)Coordination of health and social services. (20 U.S.C. § 6454[a][3])

(d)Special programs to meet the unique academic needs of participants.
(20 U.S.C. § 6454[a][4])

(e)Assistance in securing student loans or grants for postsecondary education. (20 U.S.C. § 6454[a][4])

(f)Mentoring and peer mediation programs. (20 U.S.C. § 6454[a][5])

Evidence Requests

Services Provided

Abbreviation:SvcsPrvd

Description:Provide a description of the programs and services being provided to students using Title I, Part D funds.

Item Instructions:NorD 11: Include official program description, job descriptions for staff in this program, activity reports, and interagency MOUs.

NorD 12: Administrative Charges

12.0The LEA must properly charge and document allowable salaries and wages that are reasonable and necessary in accordance with applicable Title I, Part D program requirements.
(2 CFR §§ 200.302, 200.430[a], 200.430[i]; California School Accounting Manual (CSAM) § 905)

Evidence Requests

Fiscal Activity Report

Abbreviation:FsclActvtyRpt

Description:Fiscal activity report for resource code 3025.

Item Instructions:

IV. Standards, Assessment, and Accountability

NorD 13: LEA Program Evaluation

13.0The correctional facility shall ensure that educational programs are related to assisting students to meet the challenging state academic standards.
(20 U.S.C. § 6455[6])

13.1At least once every three years, the LEA shall evaluate the NorD Program, disaggregating data on participation by gender, race, ethnicity, and age while protecting individual student privacy, to determine the program’s impact on the ability of participants for the following:
(20 U.S.C. § 6471[a])

(a)To maintain and improve educational achievement and to graduate from high school. (20 U.S.C. § 6471[a][1])

(b)To complete high school (or high school equivalency requirements) and obtain employment after leaving the correctional facility or institution for neglected or delinquent children and youth. (20 U.S.C. § 6471[a][4])

(c)To accrue school credits that meet state requirements for grade promotion and high school graduation. (20 U.S.C. § 6471[a][2])

(d)To make the transition to a regular program or other education program operated by an LEA or school operated or funded by the Bureau of Indian Education. (20 U.S.C. § 6471[a][3])

(e)To participate in postsecondary education and job training programs as appropriate. (20 U.S.C. § 6471[a][5])

13.2The LEA shall use multiple and appropriate measures of student progress in evaluating NorD Programs. (20 U.S.C. § 6471[c])

13.3The LEA shall submit evaluation results to the California Department of Education. (20 U.S.C. § 6471[d][1])

13.4The LEA shall use evaluation results to plan and improve subsequent programs for children and youth. (20 U.S.C. § 6471[d][2])

Evidence Requests

LEA Title I Program Evaluation

Abbreviation:LEATtlIPrgmEval

Description:LEA Program Evaluation to determine the effectiveness of programs and services funded by Title I.

Item Instructions:NorD 13: Specific to Title I, Part D; resource code 3025.

Evidence Requests

SPSA Evaluation Reports and other Evidence

Abbreviation:SPSAEvlntRpts

Description:In an SWP only, evidence used to determine which Title I SPSA actions and strategies are improving student achievement. Identify what is working or not working, and note modifications made to improve services.

Item Instructions:NorD 14: Records (i.e., agendas, meeting minutes, sign-in sheets, etc.) of SSC’s involvement in evaluating the effectiveness of programs and services specified in the SPSA.