/ UK Power Networks / NOC 04 002
v4.0

Independent Connections Provider (ICP) Unmetered Connections (UMC) Jointing to Services (UJ2S) EPN and SPN Procedure for Site Specific Notification (SSN)

Owner
Name / Neil Clarke
Title / Head of Highway Services and Disconnections
Signature
Date / 07November 2017
Authoriser
Name / Kevin Newnham
Title / Major Programmes & ICP Customer Services Manager
Signature
Date / 07November 2017

This document forms part of the UK Power Networks Integrated Management System and compliance with its requirements is mandatory. Departure from these requirements may only be taken with the written approval of the above authoriser.

Revision Record
Version number / 4.0 / What has changed?
Review of Document. References to Pilot removed and procedure changed to BAU. Minor amendments to Section 6 and Process stage PC1.
Why has it changed?
Pilot successfully concluded and activity moved to BAU.
Date published / 10/11/2017
Next review date / 30/10/2020
Prepared by / K. Newnham
Version number / 3.0 / What has changed?
Pilot period extended in Section 1.0 to enable ongoing review of Pilot process. EDS 08-0133 amended to EDS 08-2102 in ICP Declaration and Stage B.
Why has it changed?
Annual Review. Next review date set as December 2017 as this is a Pilot.
EDS 08-0133 was renumbered EDS 08-2102.
Date published / 02/05/2017
Next review date / 31/12/2017
Prepared by / K. Newnham
Version number / 2.0 / What has changed?
Pilot period extended in Section 1.0 to enable ongoing review of Pilot process.
Why has it changed?
Annual Review. Next review date set as June 2017 as this is a Pilot.
Date published / 11/11/2016
Next review date / 30/06/2017
Prepared by / K Newnham
Who needs to know?
☐All UK Power Networks Staff
☐Asset Management
☐Capital Programme
☐Connections
☐Contractors
☐Customer Services
☐Finance
☐Legal
☒G81 External website
☐HR & Communications
☐HSS&TT
☐In Business HSS
☐Safety Reps
☒ICPs (Independent Connection Providers)
☐IDNOs (Independent Distribution
Network Operators)
☐Information Systems
☐Meter Operators / ☐Network Operations
☐EPN
☐LPN
☐SPN
☐Distribution Capital Delivery
☐Logistics
☐Network Control
☒Network Operations Connections
☐Transport Services
☐Strategy and Regulation
☐UK Power Networks Services
☐Airports
☐Rail
☐HS1, DLR Commercial buildings
☐MUJV / Allenby
☐Business Development
☐Others (specify)

Contents

1.0Introduction and Purpose

2.0Scope

3.0Objective

4.0References

5.0Definitions

6.0Responsibilities

7.0Records

8.0Process

1.0Introduction and Purpose

The purpose of this document is to show an overview of the process flow of unmetered connections carried out by Independent Connections Providers (ICP’s) where ICP Unmetered Connections (UMC) Jointing to Services (UJ2S) activityis being carried out and retrospective notification, Site Specific Notification (SSN), is provided following the connection activity.

This SSN process shall be open to ICP’s who hold an Unmetered Jointing to Services ICP Contractor Agreement and who have successfully carried out a minimum of 200 unmeteredtasks to date.

2.0Scope

All UJ2S activity, unless specifically mentioned within this document, must be carried out in accordance with document NOC 04 003 Independent Connections Provider (ICP) Unmetered Connections (UMC) Jointing to Services (UJ2S) Procedure.

This SSNprocedure applies to the disconnection from, or installation of, a new single phase low voltage service cable to, existing live low voltage service cables for unmetered Connections Activity for Street Furniture by ICPs where the Site Specific Permission (SSP) stage has been replaced with retrospective notification following the connection activity.

This SSN procedure is only available for UJ2S activity with the EPN and SPN DNO areas (excluding Croydon). For the avoidance of doubt, activity within the LPN DNO area and Croydonmust be carried out in accordance with document NOC 04 003.

If any connection activity requires associated Operational Activity then document
NOC 04 003 must be followed.

No Works must be carried out by the ICP on any equipment, including cable and cut-out, that are damaged or under fault condition.

Responsibilities and timescales, as set out within this document, must be followed in full. UKPower Networks may acting reasonably withdraw participation of one or more ICP’s from this SSN process and revert to the SSP process as set out in NOC 04 003 at any time. Withdrawal of participation shall be made electronically, shall include written reasons for the withdrawal of the ICP from the SSN process, and shall have effect from the date upon which it is notified to the ICP.

3.0Objective

This document provides a high level overview of the process flow of unmetered connections activity carried out by ICPs under this SSN process, including responsibilities and ownership.

4.0References

NOC 04 003 / Independent Connections Provider (ICP) Unmetered Connections (UMC) Jointing to Services (UJ2S) Procedure
EDS 08-2102 / LV Customer Unmetered Supplies
EOS 09-0100 / Site Recording of Cables, Plant and Equipment

5.0Definitions

Connection Activity / Jointing to make final connection to the DNO’s existing distribution network including non-intrusive identification of cables at the point of work (i.e. the ability to differentiate between all cable types on appropriate records and physical cable tracking to known LV joints or terminations).
HWS / HighwayServices team in UK Power Networks
EPN / Eastern Power Networks
ICP / Independent Connections Provider
LPN / London Power Networks
Operational Activity / Activity that requires access to the existing distribution system at points other than at the jointing position. Includes intrusive methods of cable identification (i.e. the connection of electronic cable tracing signal generators to the cable(s) required to be identified).
Site Specific Notification / The minimum information electronically provided by the ICP to UK Power Networks no later than 5 Business Days following completion of the Works
SPN / South Eastern Power Networks
Whereabouts / The information electronically provided by the ICP to UK Power Networks normally a minimum of 1 Business Day prior to the Works detailing the full location address, jointing team name, description of Works and proposed date of Works
Works / The disconnection from, or installation of a new single phase 230 volt service cable, cut-out and joint to,an existing UKPower Networkslow voltage service cable feeding an existing item of street furniture

6.0Responsibilities

All responsibilities remain as set out within document NOC 04 003 unless stated below.

As part of this SSN process the ICP shall not be required to submit the Site Specific Permission Request and supporting information to UKPN in advance of the commencement of Works.

The ICP shall not carry out any Works unless UK Power Networks are in receipt of an agreed and completed Appendix Three letter of Appointment from the appropriate Asset Owner or their appointed delegate.

As part of this SSN process the ICP shall provide specific daily Whereabouts to UK Power Networks a minimum of one Business Day prior to commencement of Works by email to

Whereabouts submitted under this SSN process shall be kept independent from submissions for all other connections activity and shall include the following minimum information;

  • DNO area (e.g. SPN or EPN)
  • Full address of works
  • Asset number
  • Date of planned connection
  • Planned Operative(s) name(s)

The following ICP declaration shall be contained within the body text of the email containing the Whereabouts;

ICP Declaration

  • I confirm all Works are designed fully in accordance with EDS 08-2102LV Customer Unmetered Supplies.
  • I confirm all Works will be completed in accordance with the accepted design and the G81 design standards.
  • I confirm that no Works are being carried out by the ICP on any equipment, including cable and cut-out, that are damaged or under fault condition.
  • I confirm that no Works are located within the LPN DNO area or in Croydon.

Once the ICP has completed works at a Site they shall inform UKPower Networks no later than 5 Business Days following the day on which Works are carried out of the full details of the Works completed as set out below to and

The Site Specific Notifications need to be submitted independently according to;

  • Asset Owner Name
  • DNO Area (i.e. SPN or EPN)

and should not be incorporated with other connections activities, i.e. UJ2S(SSP), UJ2M, SFMJ2M, UC2OHL, Operational Activity.

The Minimum Information required with the Site Specific Notification is:

  • Site Specific details on the ICP’s spreadsheet
  • Relevant and valid UK Power Networks 1:500 network record plan
  • Marked up site plan
  • A completed form as required by the Agreement including accurately marked up as constructed records and an accurate “as built drawing” of each connection, all relevant test and check records, and all relevant RIGS Information.

7.0Records

The ICP shall supply UKPower Networks with all records, information, certificates and drawings, as required by UKPower Networks and detailed within the Agreement, within five Business Days following completion of the Works.

The ICP shall maintain full and comprehensive records of works, information, certificates and drawings supplied to UKPower Networks and these shall be made available by the ICP at the earliest opportunity for inspection by UKPower Networks.

All relevant information shall be provided to the UKPower Networks Network Records team in order that Network records can be updated. Should it be necessary, UKPower Networkswill return any relevant information to the ICP to confirm information and return to UKPower Networks within five Business Days in order that Network records can be updated.

8.0Process

Process for Unmetered Jointing To Services (UJ2S) excluding Site Specific Permission

Process / Task / Descriptor / Action By
Stage PC: Pre-commencement Checks
PC1 / Pre-commencement checks carried out by UKPower Networks / Confirm that the ICP satisfies the entry criteria for this SSN process
Confirm with the ICP that the Works are not to be located in the LPN DNO area or within Croydon
All other Stage PC checks to be carried out in accordance with document NOC 04 003 / HWSICP team
Stage A : Daily Whereabouts Provided
A1 / Daily Whereabouts received / Email detailing specific daily whereabouts received in UMCICP shared mailbox normally a minimum of 1Business Day prior to commencement of Works. / ICP
A2 / UKPower Networks Compliance Auditor to have visibility of daily whereabouts / Whereabouts made available on UK Power Networks systems for viewing byCompliance Auditor / HWSICP team
Stage B : Jointing Activity Completed and Site Specific Notification provided
B1 / Site Specific Notification received / Email providing completed task sheets, incl. electrical test results, marked-up 1:500 plan and as-built drawings, received in UMCICP and Network Records shared mailboxes. SSN to be submitted independently according to Asset Owner and DNO Area / ICP
B2 / Review completed work information / Review completed Works and confirm that all is completed in accordance with EDS 08-2102, if not then advise the ICP Customer Services Manager by email and await advice before proceeding / HWS ICP team
B3 / Review completed work information / Confirm that the location of the Works is within EPN or SPN (excluding Croydon), if not then advise the ICP Customer Services Manager by email and await advice before proceeding / HWS ICP team
B4 / Review completed work information / Reviewcompleted plans and task sheets, e.g. test results (polarity, voltage, earth loop), fuse size, and confirm that Network Records also received the email from the ICP / HWS ICP team
B5 / Review completed work information / If information received is incorrect or inadequate return to ICP via e-mail with comments, return to B1. If correct and adequate proceed to B6 / HWSICP team
B6 / Update UKPower Networks systems / Information is logged on the UKPower Networkssystemsby adding task details, column number, address, type of connection, adding date of completionwith task sheet and plans attached to systemto ICP specific record / HWSICP team
Stage C : Updating Records
C1 / Update UKPower Networks Network Records / Network Records will review as-built drawings against Netmap and EOS 09-0100; and will update UKPower Networks Netmap with the connections information provided. If information received is incorrect or inadequate return to ICP via e-mail with comments, response to be received back from ICP within 5 Business Days / UKPN Network Recordsteam
Stage D : Adopting Completed Works
D1 / Adopt network alterations made by ICP (i.e. connections tasks) / Information on completed ICP works recorded on UKPower Networks systems is reviewed and all works correctly completed during period is lifted from systems and recorded onto Adoption Certificate / HWSICP team
D2 / Adoption Certificate sent to ICP / Two copies of Adoption Certificate sent to ICP / HWSICP team
D3 / Adoption Certificate returned to ICP / ICP signs both copies and returns one copy to UKPower NetworksHWS ICP team / ICP
D4 / Adoption Certificate filed / Adoption Certificate filed / HWSICP team

Stage E : Recovering Charges

E1 / Prepare Application for Payment for tasks submitted and Operational Activity completed / Open UK Power Networks systems, collate all relevant sales orders and issue an Application for Payment to ICP and request Purchase Order details, raise invoice, print invoice. Attach Adoption Certificate for period to invoice for period and send by external post to ICP / HWS ICP team
E2 / Provide Purchase Order / Provide Purchase Order to UK Power Networks upon request / ICP
E3 / Invoice ICP for tasks submitted and Operational Activity completed / Raise 28-day invoice for agreed application value and provide to ICP by external post / HWS ICP team
E4 / Update UKPower Networks systems / Information is logged on the UKPower Networkssystems; invoice number and value and client PO details / HWS ICP team

This printed document is valid at 30/12/18, check after this date for validity.
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