NO:SMOI/MUM/48/Expo-Indore/13-14/ Date: 19.09.2013

ENQUIRY LETTER

Sub: Silk Mark Expo Indore -2013 – Fabrication of Stall –

Inviting Quotation –reg.

Silk Mark Organization of India (SMOI),Mumbai Chapter is organizing Silk Mark Expo, 2013 at Hotel MangaL City, Vijay Nagar Square, Near Mangal City Mall, Indore (M.P.) w.e.f. 24.10.2013 to 29.10.2013 or 06 days.

Hence, the interested Service Providers are requested to tender their rate quotations for Fabrication of Stall as per the terms & conditions given as below:-

The requirement of stall is as below::-

Sl. No. / Description / Per in Sq. ft./St.mtr.
1. / Fabrication of Octonorm stall
A)2.5mtr X 1.5 Mtr– 35 Stall
B)3.0mtr X 1.5 Mtr – 10 Stall
Total 45 stalls
The above stall carpeted in side and includes the following items :-
1. Table (Octonorm) 02 No.
2. Chair(Iron angle with Black cloth)
02 Nos.
3. Spot Light(yellow) 05 Nos.
4. Facia with Name 01 No.
5. Dust Bin 01 No.
6. Power Point 01 No.
Storage Rack ( With 3 shelf of full width & 1 feet wide )
2. / Theme Pavilion , Guest Room -01
Size:- subject to space availability
4. / a) Audio System on Inaugural day- Podium Mike-01 speaker-02 & cordless mike-01
b) Expo days - Speakers -02 & Mike cordless -02
5 / Carpet (Passage area) New / Per sq.ft.
6. / Welcome Gate / Rate per sq. ft.
(Flex Printing / Mounting on frame , fitting)
7. / Branding in Hall & Outside

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RATES FOR EXTRA MATERIAL HEADWISE ARE AS BELOW:

S.No. / Name of the Item / Rate per piece
1 / Chair
2 / Table
3 / Storage Rack (rate of extra shelf- Full length & width)
4 / Spot light
5 / Dust bin
6 / Power point
7 / Facia with name

TERMS AND CONDITIONS:

1 RATES AND APPLICABLE TAXES: The parties should clearly quote the rates on per unit/sq. ft basis and applicable rate of service and any other taxes, if no taxes are mentioned it will be presumed the rates are inclusive of taxes, and it will be the responsibility of the bidder to pay the applicable taxes from the bid amount.

2. ESCALATION CHARGES: No escalation charges will be entertained during the currency of the contract, once the quotation is accepted and contract is awarded.

  1. VALIDITY: The rates quoted should be valid for a period of 90 days from the date of opening the quotation.
  1. The tender will be in two parts bid and each part bid is to be kept in separate

envelop super scribing the description of the bid of the envelop.:-

i) Pre qualification & technical bid along with EMD.

ii) Price Bid.

Documents Comprising the Quotation

The quotation prepared by the Service Provider shall comprise the following components :-

1)Pre-qualification bid& technical bid along with EMD (2% of Quotation value) of the tender (Both separately) Demand Draft / Pay order issued by a nationalized /scheduled bank acceptable to the SMOI, in favour of Silk Mark Expo, payable at Mumbai).

Technical bid –Service Tax No. & PAN No. registration certificate with not les than 3 years job completion certificate, Past experiences of handling ITOP jobs, Past experiences of handing similar jobs etc.

2)Price Bid –Price bid should clearly mention the taxes & duties as applicable separately for each item total cost of the contract.

The Service Provider is expected to examine all instructions. Forms, Terms and condition in the Quotation Documents, Failure to finish all information requried in the Quotation Documents or submission of a quotation not substantially responsive to the Quotation Documents in every respect will be at the Service Providers risk and may result in rejection of its quotation.

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Amendment of Quotations Documents :

At any time prior to the deadline for submission of quotations, the SMOI, Mumbai chapter may, for any reason, whether at its own initative or in response to a clarification requested by a prospective Service Provider, modify the Quotations Documents by amendment.

In order to afford prospective Service Providers reasonable time in which to take the amendments into account in preparing their quotations, the SMOI, Mumbai chapter may, at its discreti8on extend the deadline for the submission of quotations.

Documents Establishing Service Provider’s Eligibility and Qualifications:-

The Service Provider shall furnish, as part of its quotation, documents establishing the Service Provider eligibility to quotation and its qualifications to perform the Contract if its quotations is accepted.

The documentary evidence of the Service Providers qualifications to perform the Contract if its quotations is accepted, shall establish to the SMOI, Mumbai Chapters satisfaction viz. the Service Providers financial and service capability necessary to perform the contract.

  1. LAST DATE FOR SUBMISSION OF QUOTATION: The last date for submission of the sealed competitive quotation addressed to The Senior Executive,, Silk Mark Organization of India, Flat No. 16, 1st Floor, Mittal Chambers, Nariman Point, Mumbai-400021 is 10.10.2013. up to 3.00 P.M. The envelope containing the competitive quotation should be sealed and submitted duly super scribing on the envelope as “QUOTATION FOR SILK MARK EXPO, INDORE, 2013- INFRASTRUCTURE” at the above address.
  1. OPENING THE QUOTATIONS: The SMOI will open the bids, in the presence of Service Providers' representatives who choose to attend at 04.00.P.M. on 10.10.2013 at Flat No. 16, 1st Floor, Mittal Chambers, Nariman Point, Mumbai-400021 The Service Providers' representatives who are present shall sign a register evidencing their attendance
  1. LATE QUOATATIONS: The quotations received after the due date and time prescribed shall be summarily rejected.
  1. REFUND OF E.M.D: The EMD amount of the unsuccessful bidders shall be returned, by a cheque, within 60 days from the date of opening of the quotation. The EMD of the successful quotationer shall be adjusted in the final payment.
  1. RIGHT TO ACCEPT OR REJECT: The Senior Executive,/Chairman, Expo Committee, Silk Mark Organization of India, Mumbai Chapter, reserves the right to accept or reject any [or] all the quotations either in part or in full without assigning any reason’s/ thereof.

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  1. PAYMENT: The bill of cost for rendering desired service supply shall be made within 30 days after the satisfactory completion of the event.
  1. ADDITIONAL INORMATION, IF ANY: For any/all information, the successful quotationer may contact ‘Shri. V. Ramesh , Senior Executive, Silk Mark Organisation of India, Central Silk Board, Flat No. 16, 1st Floor, Mittal Chambers, Nariman Point, Mumbai-400021 (Phone:- 22-22020330/26, Mob. 09969539567).

(V.Ramesh)

Senior Executive

Silk Mark Organization of India.

Mumbai,Chapter

To

As per list enclosed

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1)M/S. 4 Plus Events & Marketing

9, Subhash Nagar Shoping Complex

Indore – 452010

M.P.

2)M/S. Mile Stone Events

123, Clerk Colony

Indore – 452010

M.P.

3)S.S.C. Enterprises

R-595, Mahalaxmi Nager

Indore – 452010

M.P.

4) M/S. Brain Stormers

132. Devahilya Marg

Indore – 452010

M.P.

5)Malamkar Creation

23, Usha Phatak

Indore – 452010

M.P.

6)M/S. A.D. Magic

16, R.K. Puram Coloney,

A.B. Road,

Indore -45201 (M.P.)

7)M/S.Shubh Vivah

Y.N. Road,

Indore – 452003

8) M/S. Pentgaon Media Pvt. Ltd.

30-6, Gold

8)M/S