No.F.13-8/2015/Purchase Dated: 22.07.2015

Phone: 0484 – 2412300
Fax: 0091 -484-2668212 / E.Mail:

No.F.13-8/2015/Purchase Dated: 22.07.2015

To

Sub:-Annual Comprehensive Maintenance Contract of the Computer, Printer, UPS, Scanners etc at CIFT, Cochin -reg

Sirs,

Sealed quotations are invited for AMC for Computers, Printers, UPSs, Scanners and other Computer accessories etc,.for the next one year at CIFT, Cochin . Quotations shall satisfy the following terms and conditions:

1.  The cover containing quotation should be superscribed as “Quotations for AMC for Computers and peripherals due on 24.08.2015”. Quotation should be signed and stamped by the authorized signatory of the firm. It shall reach this office by not later than 14.00 hrs on 24.08.2015 and will be opened at 14.30 hrs. on the same day. Quotations received after the due date and time will not be considered.

2.  Description/configuration of the items can be physically verified before submitting quotation/entering in to AMC.

3.  Quotations should be for service and for replacement of all defective parts without any extra cost.

4.  The number of items given in the list is only tentative and may vary.

5.  Details of availability of qualified Service Engineers, for providing the service at Institute should be indicated. Service of an experienced Service Engineer should be available every working day during Office hours.

6.  Service Engineers should be well experienced in the maintenance of Hardware and latest Software for Windows, Linux, Network, UnixWare and Antivirus, as well as maintenance of Network. Also they should have sufficient knowledge to provide service for XP/MS Office97/MS Office 2000 etc.

7.  Firms having ample experience in providing AMC to reputed organizations only will be considered. Documentary evidences for the experience/references may also be submitted. The firm must have previous experience in maintaining hardware and network systems in Govt. organizations/PSUS. Performance certificates from the existing clients(organizations) must be attached.

Contd…2

- 2 -

8.  A preventive maintenance service is to be carried out every three months for all systems and peripherals, detailed in the annexure. Preventive maintenance, means quarterly servicing of the equipment, irrespective of whether the equipment has suffered a breakdown or not, and it include:

Checking of all the keys of the keyboard for proper operation

Servicing and cleaning of machines and printers

Cleaning of floppy/CD drives and checkup of the head alignment

9.  Only original parts should be used for replacement of damaged or defective parts. The replaced component should be of an equal or higher capacity and should be no way hamper the performance of the equipment.

10.  The availability of spares for the next one year may be anticipated while quoting the rates and non-availability of spares will not be considered as sufficient reason for not fulfilling the AMC. However, equipments for which the original manufacture has stopped production of any particular model and spares after signing the AMC and which require complete replacement, the same will be considered as a case to case basis. No maintenance charges will be paid to such machines

11.  It should be ensured that there should not be any significant downtime for any of the equipment. The expected downtime for each type of equipment should be mentioned clearly. If standby equipment is provided in place of the faulty one, it should be fully functional and equivalent to the original equipment and should be replaced with the original machine within 30 days. In case of delay in repair/procurement of spares, standby should be provided for operation that can be taken back once the faulty system is put back into operation

12.  In case of intermittent failure and repetitive problems due to improper diagnosis or repair the system will be treated as continuously down.

13.  It shall be the responsibility of the firm to make all the Computers, Printers, UPSs, Scanners and other computer accessories etc. work satisfactorily throughout the contact period and also to hand over the systems to the Institute in working condition on the expiry of the contract.

14.  The firm must have valid TIN/Sales Tax Registration No. and submit documentary proof in this regard. PAN NUMBER OF THE FIRM IS TO BE FURNISHED

15.  A Demand Draft for Rs.10,000/- (Rupees ten thousand only) as EMD in favour of the Director, CIFT, Cochin is to be enclosed along with the quotation. No quotation shall be considered without EMD. The EMD will be refunded only after the finalization of the contract and no interest will bepaid on EMD. The selected firm has to submit an amount of Rs.50,000/- as Security Deposit in the following forms:

a)  Account payee Demand Draft

b)  Fixed Deposit Receipt from a Commercial Bank

c)  Bank Guarantee

16.  No advance payment in any case would be paid. However quarterly payment will be made after the satisfactory completion of service for the quarter along with user satisfactorily reports and re-receipted bill in triplicate

17.  The Director, CIFT, Cochin reserves the right to accept or reject any or all the quotations either in full or in part without assigning any reason.

18.  Quotations not complying with the above conditions are liable to be rejected

19.  Proper records of maintenance and repair, duly authenticated by the users (CIFT Personnel) should be maintained.

Yours faithfully

Asst. Admn. Officer

Stores(Purchase)

Copy to:

1.  The FAO, CIFT, Cochin.

2.  The OIC, AKMU CIFT, Cochin – For Circulation in the Website

Phone: 0484 – 2412300
Fax: 0091 -484-2668212 / E.Mail:

No.F.13-8/2015-Purchase Dated: 22.07.2015

TOTAL NOS. OF COMPUTERS PERIPHERALS

Sl. No. / Division / Computers/Laptop / Scanners / UPS/Inverters / Printers
1.  / FT / 33 / 2 / 19 / 19
2.  / FP / 25 / 16 / 22
3.  / Engineering / 6 / 4
4.  / B&N / 13 / 12 / 12
5.  / EIS / 18 / 2 / 14 / 11
6.  / QAM / 20 / 13
7.  / MFB / 9 / 7 / 7
8.  / AUDIT / 8 / 6 / 8
9.  / ESTABLISHMENT / 9 / 7 / 9
10.  / BILLS / 11 / 8 / 10
11.  / CO-ORDINATION / 8 / 7 / 10
12.  / STORES(Purchase) / 10 / 1 / 10 / 10
13.  / STORES(ISSUE) / 1 / 1 / 1
14.  / DIRECTOR &PA / 4 / 5 / 3
15.  / HINDI / 3 / 3 / 3
16.  / LIBRARY / 8 / 2 / 1 / 1
17.  / AKMU / 12 / 10 / 5
18.  / CAD CENTRE / 14 / 3 / 16 / 12
19.  / IJSC / 1 / 1 / 1
20.  / SAO’s Cell / 3 / 3 / 3
Total / 216 / 10 / 146 / 164

Asst. Admn. Officer

Stores(Purchase)

LIST OF UPS TO BE INCLUDED IN AMC

Sl.
No. / Brand / Configuration / Year of purchase / Location / Remarks
DIRECTOR & PA
1.  / APC / 0.5 KVA / PA’S room
2.  / UPS / At CIFT Guest House
3.  / UPS / 0.5 KVA / in Director’s Chamber
4.  / UPS / 0.5 KVA / in Director’s Chamber
5.  / INVERTER / EMERSON / Director’s Room
FISHING TECHNOLOGY DIVISION
6.  / UPS / NUMERIC 500VA / Dr. Ashraf
7.  / UPS / APC 500VA / Material Science Lab
8.  / UPS / NUMERIC Digital 600EX / P. Pravin
9.  / UPS / NUMERIC Digital 600EX / Room No. 13 (SRF)
10.  / UPS / Emerson Libert - Itoncx / 2014 / M.P Remesan
11.  / UPS / APC 500 VA / 2003 / Wood Preservation
12.  / UPS / SURE / FT Office
13.  / UPS / NUMERIC 200 / Environmental Lab
14.  / UPS / APC 600 VA / M.V Baiju
15.  / UPS / APC - 600 VA / M. Baiju
16.  / UPS / V- Guard Slender plus 600 / Madhu.V.R
17.  / UPS / SMART UPS, RC - 3000 + AMRON Quanta Battery – 8 Nos. / FSDC
18.  / UPS / Numeric –Digital 600 EX / FSDC
19.  / UPS / INTEX Black Armour 725 / FSDC
20.  / UPS / INTEX Black Armour 725 / SRF, RoomNo.13
21.  / UPS / INTEX Black Armour 725 / SRF, RoomNo.13
22.  / UPS / INTEX Black Armour 725 / SRF, RoomNo.13
23.  / UPS / INTEX OMEGA 725 / SRF, RoomNo.13
24.  / UPS / APC RS 600 / Dr.Leela Edwin
(Room No.9)
FISH PROCESSING TECHNOLOGY
25.  / UPS / APS RS 600 / 2012 / 123
26.  / UPS / E&C Accenta / 2013 / 123
27.  / UPS / APCES 500 / 124
28.  / UPS / Pro view 700 / 2010 / 125
29.  / UPS / APS RS 600 / 2012 / 127
30.  / UPS / Intex / 2014 / 127
31.  / UPS / Mercury / 128
32.  / UPS / APC 600 / 129
33.  / UPS / Intex Protection 725 / 2013 / 129
34.  / UPS / Intex Protection 725 / 2013 / 130
35.  / UPS / APC RS 500 / 2008 / 130
36.  / UPS / APC Back 600 / 131
37.  / UPS / Intex Protection 725 / 2013 / 132
38.  / UPS / APC RS 600 / 2011 / Pulse light room
39.  / UPS / APC ES 500 / 2008 / Instrument Room
40.  / UPS / Exotic 3 KV online Supplied with HPLC / 2012 / Instrument Room
BIOCHEMISTRY AND NUTRITION DIVISION
41.  / UPS / Intex / 2012 / Electronics
42.  / UPS / Intex / 2012 / Electronics
43.  / UPS / Vesta / Drawing Hall
44.  / UPS / Odyssey / Shri. Ankur Nagori’s Room
BIOCHEMISTRY AND NUTRITION DIVISION
45.  / Intex / 600 VA
46.  / Intex / 600 VA
47.  / Intex / 600 VA
48.  / Back UPS-APC / 600VA
49.  / Back UPS-APC / 600VA
50.  / Vesta / 0.5KVA
51.  / iTON 600 / 0.5 KVA
52.  / ECM / 0.5KVA
EXTENSION, INFORMATION AND STATISTICS DIVISION
53.  / U.P.S. System / A.P.C 500 UPS / EIS Office
54.  / U.P.S.System / V-Guard 600VA / 2009 / Dr.Ashalatha
55.  / U.P.S.System / Auto Power-Offline UPS 2KVA WITH 60 minutes back up / 2001 / Computer Room
56.  / U.P.S System / Keptron 500 VA / 2005 / Yes,(Dr.NikitaGopal)
57.  / U.P.S. System / APC-500(Back-UPS ES-500 V / 2005 / Yes,Room No.150
58.  / U.P.S System / ItON – 600 / 2008 / Yes, HOD
59.  / UPS System / Liebert GxTMT with accessories / 2010 / Yes, Subhash C.Nair
60.  / U.P.S. System / APC-600 (Back-UPS 230V) / 2010 / Yes, K.D.Jos
61.  / U.P.S. System / APC-600 (Back-UPS 230V) / 2011 / Yes, EIS lab
62.  / U.P.S System / APC-600 (Back-UPS 230V) / 2011 / Yes,Dr.V.Geethalaxmi
63.  / U.P.S System / Auto Power –Offline UPS / 2001 / Yes,Subhash.C.Nair
64.  / U.P.S System / APC-600 (Back-UPS 230V) / 2011 / Yes,Smt.Jeyanthi
65.  / U.P.S System / HCL -600 VA / 2013 / Dr.Ashaletha
66.  / U.P.S System / V-Guard Slender Plus 600 / 2014 / K.V.Mathai
MICROBIOLOGY, FERMENTATION AND BIOTECHNOLOGY DIVISION
67.  / Safe Power / Sl.No.SPSC-25113041 (Online UPS) Capacity 3 KVa / 2005
68.  / Safe Power / Sl.No.SPSI-2424042 (Online – UPS Capacity – 1 KVa) / 2004
69.  / Numeric / Sl.No.105 – 2102666 Capacity – 1.5 KVa / 2006
70.  / ” / UPS 10 KVa Sl.No.109246347 32 packs / 2009
71.  / ” / Sl.No.111074—41-2 Capacity
72.  / Consol / 3 KV – 20030 42072733349
73.  / INTEX / UPS 600 VA –INTEX – 3 Nos. / 2012
ESTABLISHMENT SECTION
74.  / HCL / 600 SL / 2008 / Establishment
75.  / V Guard / 220 V / 2012 / Establishment
76.  / Hykon / 600 VA / 2013 / Establishment
77.  / Hykon / 600 VA / 2013 / Establishment
78.  / APC / Back UPS ES 650 / 2008 / Establishment
79.  / APC / Back UPS RS 600 / 2012 / Establishment
80.  / Hykon / 600 VA / 2013 / Establishment
BILLS SECTION
81.  / APC / 600
82.  / HCL / 600SL E
83.  / APC / 600
84.  / APC / 550
85.  / APC / 500
86.  / APC / 600
87.  / APC / 600
88.  / APC / 600
COORDINATION SECTION
89.  / APC / UPS: APC(Not connected)
90.  / APC / UPS: APC 600 VA
91.  / INTEX / UPS: INTEX 600 VA
92.  / INTEX / UPS: INTEX 600 V
93.  / INTEX / UPS: INTEX
94.  / INTEX / UPS: INTEX 600 VA
95.  / V-Guard / UPS: V-Guard 600 VA
HINDI SECTION
96.  / UPS / HCL 600SLE
97.  / UPS / INTEX 500KVA
98.  / UPS / INTEX 600VA / 2014
IJSC
99.  / APC / 600 VA / 2008 / IJSC(SS)
STORES PURCHASE SECTION
100.  / APC / Back-UPS RS 600
101.  / APC / Back-UPS RS 600
102.  / APC / Back-UPS AVR 500
103.  / Slender / Plus 600
104.  / Neotec / (not working)
105.  / Intex / Protector 725
106.  / APC
107.  / Hykon
108.  / Slender / Plus 600
109.  / Ram Tek / (Not working)
STORES ISSUE SECTION
110.  / APC / 500 VA
AUDIT SECTION
111.  / APC
112.  / Intex
113.  / Amerson
114.  / Numeric
115.  / Numeric
116.  / APC
LIBRARY
117.  / OPS-2000 / 2 KVA / 1999
AKMU
118.  / EMERSON / 5 KVA
119.  / APC / 6 KVA
120.  / IGA TECH / 6 KVA
121.  / IGA TECH / 6 KVA
AKMU
122.  / APC UPS / Back up UPS 600 / 2011 / CAD (NAIP-RHSSP)
123.  / APC UPS / Back up UPS 600 / 2011 / CAD (NAIP-RHSSP)
124.  / APC UPS / Back up UPS 600 / 2011 / CAD (NAIP-RHSSP)
125.  / APC UPS / Back up UPS 600 / 2011 / CAD (NAIP-RHSSP)
126.  / APC UPS / Back up UPS 600 / 2011 / CAD (NAIP-RHSSP)
127.  / OEN / 1 KVA UPS / 1999 / CAD