NHS Sports Boosters Board MeetingMinutes
December 12, 2016
I.Call to Order/Attendance: Denise McIntyre,Tim Dalton,Paula Greene (beginning of meeting only), Cherie Level, Christopher Gilkerson, Greg Fister, Robert Barkus, Lori Bailey, Rob Barde.
II.The minutes of the November 7, 2016 meeting were reviewed and provisionally approved. Due to the absence of a quorum, they will be ratified at the next board meeting.
III.Unfinished Business
- JV baseball diamond, plus vision of athletic facilities in the next 2-5 years. Location of diamond and plan for installation still under review with school district. Additional discussion deferred. Impact of Measure G plans for Novato High will be part of future consideration.
- Update on intramural team handball. Initial meeting and session planned for January. Will be undertaken as a pilot.
- Process for awarding varsity letters. The AD has process underway, per previous Sports Boosters meeting input and discussion. Christopher noted that the 2016 baseball team returning varsity member list was submitted to the new baseball coach and the AD for purposes of distributing their letters, but this has not happened yet.
- Sports Boosters communications. Board members discussed the success of the new “A.D. Rap” e-newsletter, including the regular column about Sports Boosters. Changes to the Sports Boosters web page and online form were submitted in November but have not yet been implemented.
IV.New Business
- Recognition of Girls Lacrosse and other champions. The administration is planning a “Hornet’s Night of Champions” for January. Details TBD.
- Student admission to home games. Greg updated the board that the new policy is there will be no charge for students who show their ID. The board then suggested that the same policy apply to regular parent volunteers, such as those who work the scoreboard and keep the game book.
- T-Shirt giveaway at home games. There was a consensus that this concept is worth pursuing to increase student attendance, and that Sports Boosters could contribute $1,000 for the effort. Tim noted that a block “N” T-shirt style printed by T&B might be the right approach. Given the lack of a quorum, Christopher agreed to submit the proposal to a board vote by email.
Subsequent to the Board Meeting. The following motion was approved by email vote (7-0, with four board members not responding):
To authorize the expenditure of$1,000 to purchaseNovato or "N"T-Shirtsto be randomly given away during games as part of a promotion to encourage students to attend winter sports games, with the T-Shirts and promotions to be apportioned in a roughly equal manner between boys and girls sports and to beoverseen by the Athletic Department.
- High-quality photos and other team materials for Gordon Gym display case. Team photos, yearbook photos, and schedules are all items that coaches and team parents may submit. Some of the materials ideally would be submitted for the Athletic Department website as well. Sports Boosters is ready and willing to assist or even pay for any costs.
- Fundraisers for spring. Greg described his concept for a “color run” at a 5k distance, perhaps combining forces with MSA. Board members expressed general support and told Greg to come back with a proposal if he needs our help. The traditional spring “crab feed” will be left to baseball and softball.
- AD reimbursement for travel and expenses to attend conference. During his Administration update, Greg asked whether Sports Boosters might be willing to fund one of two trips Nolan is taking (the first trip explaining Nolan’s absence from this board meeting) to attend athletic director conferences. Board members present expressed support. Given the lack of a quorum, Christopher agreed to submit the proposal to a board vote by email.
Subsequent to the Board Meeting. The following motion was approved by email vote (7-0, with four board members not responding):
To authorize the expenditure of up to $1,000 to reimburse the Athletic Department for the expenses incurred by the Athletic Director in traveling to a national conference for athletic directors to network and learn for the benefitof the Novato High School sports program.
V.Regular Reports
Administration: Greg discussed a number of the items set forth above.
Treasurer: Cherie distributed program balances and facilitated a discussion.
Membership: Paula agreed to serve as membership chair. A future discussion item will be an update on the membership list with delineation of levels.
Merchandise: No report available.
Scholarship: Cherie and Lori reported that advertising will begin in January. The board consensus was that May 12 should be the submission deadline. They will identify and nominate to the board a selection committee (who must have no family members eligible to apply).
The meeting adjourned at approximately 8:10 p.m. The next Board meeting is scheduled for January 9, 2017 at 7:00 p.m.