REFERENCE NUMBER: SS/MAIN/APP

JOB TITLE: Maintenance Apprenticeships

GRADE: Band 4

LOCATION: Lothian-wide

HOURS: 37.5

CONTRACT DURATION: 4 Years

CLOSING DATE: 25th June 2010

STARTING SALARY: £12,790* per annum (*Annex U)

There are 3 ways to make your application, which are:

1)  Apply on-line www.jobs.scot.nhs.uk

2)  Download the application form, complete this, the attached working time form and preference sheet, save and e-mail to

3)  Print the application form, the working time form and preference sheet complete both and mail these to RECRUITMENT CENTRE, ST JOHN’S HOSPITAL, LIVINGSTON, EH54 6PP

We are looking to recruit 16-19 year olds in order to comply with Skills DevelopmentScotland requirements to secure fully funded training places. As this is considered a funding issue it is therefore only open to 16 to 19 year olds and age legislation is not applicable.

NHS LOTHIAN

GENERAL INFORMATION FOR CANDIDATES

This information package has been compiled to provide prospective candidates with details of the post advertised.

The contents of this package are as follows:

·  Person Specification and Job Description

·  Working Time Regulations Form (please complete and return with application form)

·  Preference Sheet (please complete and return with application form)

·  Guidance on completion of Application Form

·  Agenda for Change Terms & Conditions

·  Equal Opportunities Policy Statement

Please note that any personal information obtained from you throughout the recruitment process will be collected, stored and used in line with the Data Protection Act 1998. Information will be available to the recruiting manager and to the Human Resource staff.

NHS Lothian is under a duty to protect the public funds it administers, and to this end will use the information you have provided on your application form for the prevention and detection of fraud. It will also share this information with other bodies responsible for auditing or administering public funds for these purposes. More detail on this responsibility is on NHS Lothian’s intranet (Counter-Fraud and Theft page) and further information is available at http://www.audit-scotland.gov.uk/work/nfi.php. Information can also be obtained by contacting Dave Proudfoot, Deputy Chief Internal Auditor on 0131 537 9267.

All jobs are only offered following receipt of two satisfactory written references. At least one reference must be from your current/most recent employer, or your course tutor if you are currently a student. If you have not been employed or have been out of employment for a considerable period of time, you may give the name of someone who knows you well enough to confirm information given and to comment on your ability to do the job.

Where a Disclosure is deemed necessary for a post, the successful candidate will be required to undergo an appropriate Disclosure check. Further details on the Recruitment of Ex-Offenders is available from the Recruitment Centre.

If you require a Work Permit, please seek further guidance on current immigration rules which can be found on the Home Office website www.ind.homeoffice.gov.uk

When returning your completed application and any associated enclosures by Royal Mail, please ensure that the correct postage is paid. Underpaid mail will be retained by the Post Office which will result in applications not being returned until after the closing date and not being included for shortlisting.

I would ask you to note that if you do not hear from us within six weeks of the closing date, I regret to say that you will have been unsuccessful on this occasion.

As a Disability Symbol user we recognise the contribution that all individuals can make to the organisation regardless of their abilities. As part of our ongoing commitment to extending employment opportunities, all applicants who are disabled and who meet the minimum criteria expressed in the job description will be guaranteed an interview.

Please send your completed application to:-

The Recruitment Centre

St. John’s Hospital at Howden

Howden Road West

Livingston

EH54 6PP

e-mail:

NHS LOTHIAN

APPRENTICESHIP OPPORTUNTIES

PREFERENCE FORM

Opportunities are available within Engineering, Plumbing and Electrical. As part of the application process, we require you to complete and return an application form, working time regulations form and preference sheet.

From the crafts below please indicate which you would like to be considered for:

Engineering

Plumbing

Electrical

(Please tick at least one box)

Failure to return this with your application form may result in your application not being accepted.

JOB DESCRIPTION

1.  JOB IDENTIFICATION

Job Title: APPRENTICE CRAFTSMAN (ELECTRICAL)
Responsible to (insert job title): MAINTENANCE SUPERVISOR
Department(s): ESTATES DEPARTMENT
Directorate: FACILITIES
Operating Division: NHS LOTHIAN
Job Reference: L/EST/TMC3
No of Job Holders: 1
Last Update (insert date): JUNE 09

2. JOB PURPOSE

The successful applicant will be required to train as an Apprentice Electrical Craftsman to agreed standards as dictated by the Organisation and the Approved External Examining body.
3. DIMENSIONS
The successful applicant shall be responsible on a day to day basis to the Head of Estates through the particular site Supervisory/Management structure, and with particular reference to the training programme to be completed and approved by the appropriate Supervisor and Nominated Sector Estates Manager working on all the major sites throughout Lothian including the Western General Hospital, Royal Infirmary of Edinburgh, St Johns Hospital, Royal Hospital for Sick Children, Roodlands Hospitals and the Royal Edinburgh Hospital

4. ORGANISATIONAL POSITION

Head of Estates Services

Estates Operational Manager

Estates Officer

Maintenance Supervisor

Craftsman

POSTHOLDER

5. ROLE OF DEPARTMENT

The objective of the Department is to operate and maintain a physical environment in which healthcare can be delivered to the patient. The main elements being the maintenance of both building fabric and services e.g. external and internal finishes, fittings and fixtures, plumbing, electrical and mechanical services, piped medical gases etc.
The provision of a project management service to the trust from initial brief and preparation of contract documentation through tendering, contract supervision to completion. Works ranging from minor alterations to major refurbishments,
Compliance with all statutory requirements in relation to safe working practices and safe operation of plant, equipment and services.
Keeping records of all aforementioned activities as per all Health Technical Memoranda and Quality Assurance Requirements and to provide professional advice and guidance of Estates matters.

6. KEY RESULT AREAS

1.  The successful applicant shall undergo extensive in-house and outsourced training to be able to perform work, including activities that may be demanding and/or non-routine, and to develop the skills necessary to test, fault find and repair and maintain electrical systems and equipment.
2.  The successful applicant shall follow a structured programme of training and complete the attainment of specified learning outcomes to enable them to develop the appropriate skills to be able to; -
a)  Diagnose and repair faults on electrical installations, plant and equipment.
b)  Deal with new situations as they arise and pass on this acquired knowledge to others as appropriate.
c)  Understand the working of the electrical systems in NHS properties.
d)  Perform a wide range of skills of other crafts.
e)  Manufacture, assemble, erect and install new work.
f)  Use all relevant tools and equipment within safety guidelines as necessary for the completion of the works.
g)  Follow detailed drawings and Manufacturers Specifications with reference to the Supervisor/Chargehand where necessary.
h)  Work in accordance with all relevant Health Technical Memoranda.
i)  Follow all Policies, Procedures, Health Technical Memorandum’s, Statutory Guidelines and Codes of Practice as relevant.
j)  Carry and use all pagers and two-way radios as directed.
k)  Participate in and comply with the Planned Maintenance System as appropriate.

7a. EQUIPMENT AND MACHINERY

The post holder will very much be involved with the maintenance and minor works service covering a wide and varied range of electrical mechanical equipment servicing large industrial units such as dual fired boilers and heating and ventilation distribution systems serving all properties within Lothian. The works will also incorporate a considerable amount of work on sophisticated items of plant serving key hospital areas such as operating theatres, high dependency unit.
All low voltage equipment throughout Lothian that comprises main distributions boards, sub distributions boards, local distribution boards which supply sockets and lighting, fans, pumps and heating controls, Work on all portable electrical equipment used by Client Departments.
Work involves the use of specialist tools, analytical metering test devices, portable electrical tools and workshop fixed equipment.
Maintenance work includes the use of precision; calibration and test equipment on which attention to detail is essential to ensure specialist items of equipment are adjusted and set up within the specific parameters advised within manuals/instructions.
7b. SYSTEMS
The post holder will be involved in the maintenance and repair of low voltage distribution systems (comprising lighting controls and power management systems), high voltage distribution systems, ventilation systems, automatic fire detection systems, heating systems, air conditioning systems, nurse call systems, security access systems, closed circuit television systems, emergency generator systems, Uninterruptible Power systems (battery/invertors), Pneumatic Tube System, Car Parking systems. They will be expected to have a working knowledge of information technology systems in operation that support the Estates function. This would include systems such as Building Management, Backtraq Labour Management System and Asset Management systems.

8. ASSIGNMENT AND REVIEW OF WORK

The Maintenance Supervisor will in conjunction with craftsmen assign work. The Post holder will liaise with the Maintenance Supervisor/Craftsman in relation to any uncompleted/partially-completed work.
9. DECISIONS AND JUDGEMENTS
The post holder for the most part will work alongside and under the direction of the tradesman in completing assigned tasks. Expectation to repair or resolve electrical problems, organise spare part acquisition, coherent explanation of unresolved work to Maintenance Supervisor/Estates Officer. Completion of recorded task risk assessment before progressing work.

10. MOST CHALLENGING/DIFFICULT PARTS OF THE JOB

Have the ability to complete the assigned task to customer and management satisfaction.
Training on new equipment and systems leading to full knowledge of functions and purpose.
Attendance at college for the full term of the apprenticeship to attain successful examination results when required.
Put the knowledge and skills gained at College into practice within the workplace environment.
11. COMMUNICATIONS AND RELATIONSHIPS
The successful applicant must during their period of training develop the attributes and abilities to be able to; -
a)  Work unsupervised or as part of a team while fostering positive co-operative relationships with other estates groups and departments.
b)  Communicate effectively both verbally and written.
c)  Be capable of projecting a positive and professional manner and attitude at all times.
d)  Be adaptable to change within the organization.
e)  Demonstrate an energetic, dynamic and positive approach to challenging situations.
f)  Be self-motivated, flexible, adaptable and innovative.
12. PHYSICAL, MENTAL, EMOTIONAL AND ENVIRONMENTAL DEMANDS OF THE JOB
Physical/Environmental
By the nature of maintenance the post holder will be required to work within all areas of Lothian. This work will include work within engineering service ducts i.e. confined spaces which could have excessive temperatures, industrial contamination – biological, asbestos, dirt oil etc; within basements, above suspended ceilings, on roofs or externally to electrical/IT/Telecommunication distributions services. Much of the work undertaken will require work from ladders, scaffolds or with awkward confined spaces. A degree of physical fitness is essential for the potholder to undertake the full range of duties required. The post holder will be trained on manual handling to ensure correct procedures are followed at all times.
Note: Potential hazards are strictly controlled as regards access via permit to work systems and pre surveys
Mental
A working knowledge of keyboards (Fire Controls, BMS Controls, Security Controls) as an aid to analysing fault situations. Interpreting results of test equipment.
Emotional
Exposure to acute health situations and occasional work in pathology department leading to emotional distress. Exposure to verbal/physical abuse by disturbed patient groups.

13. KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB

The successful applicant must have; -
Attained at least five good Standard Grades at General Level 3 or above (Must include maths and physics)

And

Successfully completed or have the ability to complete an Industry Approved Selection Test with Edeta Training Services.
Or
The applicant has completed a Pre-apprenticeship training course.

Or

Successfully completed an Industry Approved Selection Test i.e.
SECTT or equivalent;
14. JOB DESCRIPTION AGREEMENT
A separate job description will need to be signed off by each jobholder to whom the job description applies.
Job Holder’s Signature:
Head of Department Signature: / Date:
Date:
JOB DESCRIPTION

2.  JOB IDENTIFICATION

Job Title: APPRENTICE CRAFTSMAN (MECHANICAL)
Responsible to (insert job title): MAINTENANCE SUPERVISOR
Department(s): ESTATES DEPARTMENT
Directorate: FACILITIES
Operating Division: NHS LOTHIAN
Job Reference: L/EST/TMC4
No of Job Holders: 1
Last Update (insert date): JUNE 2009

2. JOB PURPOSE

The successful applicant will be required to train as an Apprentice Engineering Craftsman to agreed standards as dictated by the Organisation and the Approved External Examining body.
3. DIMENSIONS
The successful applicant shall be responsible on a day-to-day basis to the Head of Estates through the particular site Supervisory/Management structure. Paying particular reference to the training programme to be completed through the appropriate Supervisor and Senior Estates Officer working on all the major sites throughout Lothian including St Johns Hospital, Western General Hospital, Royal Infirmary of Edinburgh, Royal Hospital for Sick Children, Roodlands Hospital and Royal Edinburgh Hospital

4. ORGANISATIONAL POSITION

Head of Estates Services

Estates Operational Manager

Sector Estates Manager

Maintenance Supervisor

Craftsman

POSTHOLDER

5. ROLE OF DEPARTMENT

The objective of the Department is to operate and maintain a physical environment in which healthcare can be delivered to the patient. The main elements being the maintenance of both building fabric and services e.g. external and internal finishes, fittings and fixtures, plumbing, electrical and mechanical services, piped medical gases etc.
The provision of a project management service to the trust from initial brief and preparation of contract documentation through tendering, contract supervision to completion. Works ranging from minor alterations to major refurbishments,
Compliance with all statutory requirements in relation to safe working practices and safe operation of plant, equipment and services.
Keeping records of all aforementioned activities as per all Health Technical Memoranda and Quality Assurance Requirements and to provide professional advice and guidance of Estates matters.

6. KEY RESULT AREAS