NEWVILLE BOROUGH WATER AND SEWER AUTHORITY

REGULAR MONTHLY MEETING

JANUARY 16, 2017 AT 7:00PM

The regular monthly meeting of the Newville Borough Water and Sewer Authority was held on Monday, January 16, 2017 at 7:00PM in the Newville Borough Office, 4 West Street, Newville, Pennsylvania. The meeting was called to order by Chairman Roger Hoover. On roll call, the following members were present: William Barnhart, William Boldosser, Clarence Fry and Roger Hoover. Dylan Griffey was absent. Also present were: Authority Engineer William F. Hill, Chief Plants Operator Joseph Lehman.

Citizen Comments: There were no citizen comments.

Minutes: The minutes of the December 19, 2016 regular monthly meeting were approved on a motion of Mr. Boldosser, seconded by Mr. Fry. Roll Call: Mr. Barnhart, yes; Mr. Boldosser, yes; Mr. Fry, yes; Mr. Hoover, yes. Motion was passed with four (4) affirmative and zero (0) negative votes.

The minutes of the January 4, 2017 special meeting were approved on a motion of Mr. Fry, seconded by Mr. Barnhart. Roll Call: Mr. Barnhart, yes; Mr. Boldosser, yes; Mr. Fry, yes; Mr. Hoover, yes. Motion was passed with four (4) affirmative and zero (0) negative votes.

Reports:

-Borough Manager: The Aged Accounts Receivable Report as of January 13, 2017: monthly accounts total $31,762.01; quarterly accounts total $166,440.87. Representatives of HRG Engineering and Ridge Development will meet with the authority prior to the February 20, 2017 meeting at 6:30PM, to discuss plans for the Penn Commerce Center. The North Newton Township Board of Supervisors will host a nutrient management workshop on Thursday, February 9, 2017 at 7:00PM at the township office in Oakville. Representatives of the PA DEP and the Cumberland County Conservation District will offer a presentation, followed by a question and answer period. The Borough Manager was authorized to investigate a PA DEP Stormwater Grant for Cloverdale Run on a motion of Mr. Fry, seconded by Mr. Barnhart. Roll Call: Mr. Barnhart, yes; Mr. Boldosser, yes; Mr. Fry, yes; Mr. Hoover, yes. Motion was passed with four (4) affirmative and zero (0) negative votes. The report of the Borough Manager was accepted as presented.

-Chief Plants Operator: Mr. Lehman reported that Kline’s hauled sludge to the City of Harrisburg this month. No problems were encountered. The staff is waiting for the SBR sludge pump to be re-built. The pump will be installed as soon as it arrives. The report of Mr. Lehman was accepted as presented.

-Water and Sewer Field Operations: The report of Mr. Zeigler was accepted as presented.

Old Business: The members reviewed an offer of Exeter Property Management for a Voluntary Contribution for capital improvements. The contribution amount is $225,000. Payment shall occur upon the issuance of a grading permit by Penn Township or June 30, 2018. The obligation will be automatically assigned to successors of Exeter Property Group or Verus Partners. The funds will be utilized for capital improvements to the water and sewer system. Terms and conditions of the contribution will be included in the standard capacity agreement between Exeter Property Group and the Newville Water and Sewer Authority. Mr. Hill suggested that the elements of the January 16, 2017 letter of Attorney Charles M. Suhr for Exeter Development by memorialized in the plan notes for the final development plan, which will be recorded at the Cumberland County Office of the Recorder of Deeds. A motion was made by Mr. Barnhart, seconded by Mr. Boldosser to accept the capital contribution offer of Exeter Development outlined in a letter from Attorney Charles M. Suhr, dated January 16, 2017, and to require that the terms and conditions of this letter be contained in the notes for the final land development plan, to be recorded. Roll Call: Mr. Barnhart, yes; Mr. Boldosser, yes; Mr. Fry, yes; Mr. Hoover, yes. Motion was passed with four (4) affirmative and zero (0) negative votes.

New Business: A motion was made by Mr. Boldosser, seconded by Mr. Fry to approve the purchase of a sludge pump for the sewer plant from RAM Industrial Services, LLC of Camp Hill in the amount of $2,400, plus shipping. Roll Call: Mr. Barnhart, yes; Mr. Boldosser, yes; Mr. Fry, yes; Mr. Hoover, yes. Motion was passed with four (4) affirmative and zero (0) negative votes.

The Authority Board tabled a proposal from Liquid Engineering for the cleaning, inspection and reporting of the clearwell, Green Ridge Village tank and the High School tank. A new proposal will be requested for the February 20, 2017 meeting.

Legal Matters: Mr. Rimby did not attend due to a family emergency.

Engineering Matters: Mr. Hill reported that he has reviewed the PA Municipal Authorities Act as it relates to the application of capital charges. Mr. Hill suggested that the Authority may achieve greater success in negotiating with developers to fund future capital improvements.

Regarding the water storage tank, Mr. Armold of Carlisle Consulting would prefer to provide work related to the tank signalization directly to the Authority. The Authority may then seek reimbursement from P/7 for his work. Electric power for the site has been delayed due to right of way issues. PPL must develop a new route to provide power to the site.

Customer Account Matters: None.

Correspondence: None.

Finances: A motion was made by Mr. Boldosser, seconded by Mr. Fry to approve the payment of water fund bills totaling $2,830.03. Roll Call: Mr. Barnhart, yes; Mr. Boldosser, yes; Mr. Fry, yes; Mr. Hoover, yes. Motion was passed with four (4) affirmative and zero (0) negative votes.

A motion was made by Mr. Barnhart, seconded by Mr. Boldosser to approve the payment of sewer fund bills totaling $4,762.26. Roll Call: Mr. Barnhart, yes; Mr. Boldosser, yes; Mr. Fry, yes; Mr. Hoover, yes. Motion was passed with four (4) affirmative and zero (0) negative votes.

A motion was made by Mr. Fry, seconded by Mr. Barnhart to approve the payment of escrow account bills totaling $5,626.09. Roll Call: Mr. Barnhart, yes; Mr. Boldosser, yes; Mr. Fry, yes; Mr. Hoover, yes. Motion was passed with four (4) affirmative and zero (0) negative votes.

Executive Session: The Authority Board adjourned to Executive Session at 7:50PM to discuss a personnel matter. No votes will be taken following this session. The Authority Board returned to regular session at 8:10PM.

Adjournment: With no further business to come before the Authority Board the meeting was adjourned at 8:12PM on a motion of Mr. Barnhart, seconded by Mr. Boldosser. Roll Call: Mr. Barnhart, yes; Mr. Boldosser, yes; Mr. Fry, yes; Mr. Hoover, yes. Motion was passed with four (4) affirmative and zero (0) negative votes.

The next meeting of the Newville Borough Water and Sewer Authority will be held on Monday, February 20, 2017 at 7:00PM in the Operations Office of the Newville WWTP plant at 99 Cove Avenue, Newville, Pennsylvania.

MINUTES RECOREDED BY:

FRED A. POTZER, Borough Manager/Secretary