NEW USER REGISTRATION MODULE – ADVISORY FOR IMPLEMENTATION

Advisory to all the users for registering at ICEGATEWebsite

  1. Directorate of Systemsis in the process of implementing a New UserRegistration module for registering users such as Custom Brokers (License Holder/F-card and G-card holders), IEC holders (and IEC authorized persons),Shipping Lines, Shipping agents, Airlines, Air Agents, Console Agents etc.
  1. All the Custom Brokers, Shipping lines, Shipping agents, Airlines, Air Agents, Console Agents, IEC holders who wish to file documents at ICEGATE through RES are advised to register at new Registration Module at the earliest.
  1. All the users are advised to use their Digital Signature (Class III Individual Type)token plugged into their systems before starting the registration process.It is mandatory for all the users to upload their digital signature certificates at the time of registration.
  1. PAN data validation: at the time of registration itself particulars of pan of registrant shall be verified online from PAN data of Income tax department. The user shall also upload copy of PAN.
  1. Validation of data of registrant from their directory of ICES: The moment, registrant shall enter his registration no. of ICES in data field and click; his data from ICES directory would be fetched and displayed to him for verification. Once the registrant affirms his data, further process of data capturing and registration would start. In case registrant feels to have any rectification in existing ICES directory data, he may approach Directory Manager or Policy branch as the case may be, for rectification of data.
  1. The new Registration Module distinguishes Principal and their employee and enables principal to provide approval before allowing registration of employees and disable from registration directory as soon as his employee quit him. As an employee of CHA only G card holder would be permitted to get registered since registrant would be required to sign documents digitally where as H Cards are not entitled to sign documents.
  2. The new process shall keep a check on impersonation and repudiation etc. The CHA (Principal) has been given access at the application with proper role mapping so as to enable them to approve or to disable their employees.
  1. This module also captures additional ID of the registrant. Aadhaar would be preferred ID so as to keep alive the possibility of e-sign in future.
  1. The following documents are mandatory at the time of registration:

Users/Documents / Scanned Copy of Authorization Letter (.pdf) / Scanned Copyof License/Permit (.pdf)- / Scanned Copy of Driving license, Passport,
Aadhaar Card,
Voter ID card (.pdf) / Scanned Copyof Authorization to F Card / G Card (Employee) / Authorization Letter/Order of Commissioner
F-card Custom Broker/ CHA (Firm) / √ / √ / √
F-card Custom Broker/ CHA (Individual) / √ / √
F-card/G-card Custom Broker/ CHA (Employee) / √ / √ / √
IEC Holder / √ / √
IEC Authorized Person / √ / √
Shipping Lines / √ / √ / √
Shipping agents / √ / √ / √
Airlines / √ / √ / √
Air Agents / √ / √ / √
Console Agents / √ / √
Others (Banks/ Custodians) / √ / √ / √
  1. At the time of registration only the following ID proof documents will be considered valid:

Driving license

Passport

Aadhaar Card

Voter ID card

The users are therefore advised to share any one the above mentioned ID proofs. It is advised to prefer Aadhaar Card so as to keep possibility of e-sign in alive in future.

  1. If anything is changed in the ICES directory, the user needs to update the same in ICEGATE through a link which will be provided at the ICEGATE portal. ICEGATE will not be responsible to stop the user from filing in case the user license has been debarred. The users are therefore advised to update the changes at ICEGATE end. This is not valid for G-card users, IEC authorized persons and Banks.
  1. In case of Custom Broker, if the G-card holder no longer works with the License Holder/F-card holder, the ability to disable the G-card holder lies with the License Holder/F-card holder.The License Holder/F-card holdersare therefore advised to disable the G-card holderfrom ICEGATE Registration module. ICEGATE will not be responsible for any consequences or legal action.
  1. In case of IEC holder, if the IEC authorized person no longer works with the IEC holder, the ability to disable the IEC authorized person lies with the IEC holder. The IEC holders are therefore advised to disable the IEC authorized person from ICEGATE Registration module. ICEGATE will not be responsible for any consequences or legal action.
  1. After completing the registration process successfully, the users are advised to wait for the registration request to get approved by the department.

For License Holder /F-card holders or IEC holder:

In case of approval, an acknowledgement e-mail with their login credentials (User ID and Password) will be send to the email id of the user provided at the time of registration.

In case of rejection, Reason for rejection will be send to the email id of the user provided at the time of registration.

For G-card holders/ IEC authorized person:

In case of approval, an acknowledgement e-mail with their login credentials (User ID and Password) will be sentto the email id of the user provided at the time of registration.

In case of rejection, Reason for rejection will be send to the email id of the user provided at the time of registration.

  1. In case the users face any issue while registering at ICEGATE, the user may contact at following numbers or may e-mail at the e-mail ID specified below:

Phone Numbers / Email Ids
1800 301 1000 /

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