New Richmond Youth Hockey Association Board Meeting Minutes
August 19, 2009 at 1930 at Ready Randy’s.
Members Present: Mary Hailey, Scott Aspergren, Mark Flatten, Perry Hallmark, Brian Olson, Larry Erickson, John Larson, Mike McDonald.
Also Present: Andrea Kier, Charlene Rae Mayry
Approval of Agenda: Mike McDonald approved the agenda, Scott Aspergren seconded.
Financials: $44,000 for registration so far, $61,000 this time last year. Total of 129 registered for the 2 days. 8-10 registrations more coming for sure. Total for registering in 2008 $75,000. USA Hockey fees have not been taken out of the $44,000.
Approval of minutes as amended. John Larson made a motion to approve the minutes, seconded by Larry Erickson. Minutes approved.
Set for October 17, 2009 for Mental Edge presentation for parents. We need a location for the presentation. The Little Theatre at the high school was suggested. Times are 1000 and noon. No questions at this point. Coaches association presentation will be November 7. Jeff Moberg is on board with the presentations. Try to see if we can tape it for parents that can’t be there. Communication is key to get everyone there.
Fundraising.
Halloween Skate. Permit from city for amplified music past 2200.
Brat stand at Family Fresh took in $126.
Candy bars. Last year we got 150 cases. What do we want to do this year? We will get 175 cases and open selling up to Mites. Doing at start this year versus Christmastime.
Golf scramble. Between $7300 and $7500. Lowered entry fee. Thanks to folks who helped.
Aaron Dilley still working on dates and type of bike for Harley fundraiser. We need to look at how Cumberland does with their fundraiser.
Registration update. Do we want to consider electronic funds transfer? There would be fees associated with it. Already pay fees with credit card use. Andrea Kier will look in to it.
U19 girls. Did we vote not to have U19 girls tourney? We didn’t fill it. No inquiries first year, 3 the second. Do we want to try to book a 3 on 3 instead that weekend? Discussion regarding this. Brian Olson made a motion not to have U19 girls tourney, seconded by Mark Flatten. Motion approved.
No report from the Long Range Planning Committee.
Rink Manager. We will start working Mondays and Wednesdays from 1800-2200 to put things back together for the season. We need a plumber, need a new hot water heater, and there are some problems in the zamboni room. We need help working on the sound system to wire it correctly so we don’t have to work on it in the winter. We will need a new amp at minimum. Work also needs to be done on compressors. Correctional guys started coming this week. Cleaning and painting being done. They will come Mondays and Fridays. Zamboni needs to be looked over. Building in pretty decent shape. Need to put a list together for outside for city to work on. They need to take care of it. We could do it and bill the city. Some signs need to come down. Mary has a list. Next month we will bill for signs so we need to look at that. Email to ask people to come and help. Folks just need to show up to help and don’t have to schedule times with Brian Olson. Put plumbing needs, sound system needs out in email in case there are members with expertise in these areas.
Committee Reports
We are getting more involved in USAH. The ACE Coordinator probably also needs to be our USAH representative. The ACE Coordinator needs to be able to fill the associtation in on what’s going on with USAH. This is the model used in Minnesota. We are not really utilizing USAH materials as we should be. We also need to bring this material into the coaching/player development piece.
Online wholesaler Hockey West is who we will go with for merchandise for the Skate Shop. Link to members without prices. Members will have to email Perry Hallmark or Stacy Dilley for merchandise prices. They will be charged at 20% above cost. We will have to accept credit card or check. Once they get a price they can decide whether they want it or not. Ship to SportsCenter and pay for it when they pick it up. Pro shop will be open.
Scott Aspergren. Scheduling. Meeting with Mike Giannini to learn more about software. Discussion regarding how to get scheduling set up so when we go to the scheduling meeting we can set the practice schedule and other schedules up. Most of the games with Minnesota schedule are weekends. Minnesota scheduling meeting is the second week in October. Minnesota requires us to play a level down. Try to get as many games as you can with B1s if you are concerned about competition. No way we could play an A schedule over in Minnesota. Our teams won’t be the same either. The girls haven’t petitioned to play in District 1. We are not sure whether they will go to District 2 or not. Girls meeting is this month. Somerset is in District1 in Minnesota. Scott Aspergren needs to talk to Mark Neitzke and Eric Larkowski regarding girls petition. No girls games with Minnesota teams are to be scheduled in Amery. Number of games per level is how games are scheduled.
Open skate will be Friday nights.
Goalies have to have a scheduled time. We need to talk to Casey Beauvais. This could possibly be 1900-2000 on Sundays. We need to figure out coaches and when they are available. We need to better utilize morning ice times. Discussion regarding this.
Mark Singerhouse putting out sign up sheets for workers for concession stand. Offer to folks who need work hours. No instructions for how to run concession stand. We need to recommend putting some instruction in writing for this.
We may possibly another registration date in September.
Pretryout camp information is out.
Mandatory parent meeting, outside Mental Edge meeting, because we need to talk about volunteer hours, etc.
GOAL program sometime in October for 4 weeks, once a week. Possibly Saturday morning. Rental stuff for GOAL program is available. Need sticks for kids. We need coaches. They need to be certified.
A police report indicates that the rink was broken into. The candy machine was smashed with a fire extinguisher. We need to contact the city again to get them to replace the locks on the rink doors.
Succession planning. We need to have procedures in place to take over positions.
Car Show at Bernards October3. Do we want to do concessions? September 13thNAPA doing car show (Jeff).
Meeting date in September, Thursday the 17th. We will be back at the rink for this meeting.
Motion to adjourn by John Larson, seconded by Mike McDonald, meeting adjourned at 2040.
Respectfully submitted, Charlene Rae Mayry