NEW, RETURNING OR UPGRADING ORGANISERS APPLICATION FORM

To organise Events under the Regulations of Audax UK one of these forms must be completed if:

a)  You have not organised an Event for AUK previously

b)  You have missed more than 2 seasons as an organiser

c)  You want to run an Event of a higher level than your current AUK Organisers Grade

This form is to show that Audax UK has exercised reasonable care in accepting Organisers.

To be considered as an Organiser you should:

a)  Be over 18, resident in the UK and a member of Audax UK for at least the last year

b)  Be familiar with all aspects of Audax UK events of at least the distance you plan to organise

c)  Have a good knowledge of Audax UK’s Rules & Regulations as published in the Audax UK Handbook

d)  Have reliable e-mail and internet access

More information on the application/upgrading process for organisers and the general organisation of Audax UK events can be found in the Audax UK Organiser’s Guide, available on the Audax UK website. You should ensure that you have read this BEFORE completing this form.

A: ORGANISER DETAILS
Name / Membership No
E-mail / Year Joined AUK
B: MENTOR DETAILS
All new, returning and upgrading Organisers require a Mentor. Your mentor must be a current or recent (within 2 seasons) Organiser of at least your proposed grade.
Name / Membership No
C: CLUB / ORGANISING BODY DETAILS
Audax UK recommends that all organisers have the backing of a local cycling club or CTC Member Group to help with the organisation.
Will you be organising through a cycling club or other organisation? / Yes / No
If Yes, Name of Club/Organisation

NOTE: If you will be organising on behalf of a CTC Member Group you must ensure that a) you are registered as a volunteer and b) your Event is registered with the relevant Member Group. See your CTC group secretary for details.

D: EVENT DETAILS
Are you taking over an existing Event, or proposing a new Event? / Existing / New
If you are taking over an existing event in the AUK calendar please complete the section below with details of the event you will be taking over.
If you are proposing a new Event please complete the section below with the details of your proposed Event
Event Name / Distance
Start Place / Proposed Date
Current Organiser / (Existing Events Only)
Other relevant details
E: ADDITIONAL INFORMATION Please answer the following questions, attaching additional sheets if required.
1.  Why do you want to organise an Audax UK Event?
2.  Briefly describe any previous experiences you have of organising or helping with Audax UK events? If a returning organiser, please give details of previous events organised.
3.  Have you any current and/or previous experience of organising any other non-AUK cycling or other sporting events?
4.  Do you have any other experience or skills that will enhance your ability to organise an AUK Event?
5.  Briefly describe any longer term plans or ambitions you may have to organise further AUK Events?
F: DECLARATIONS Please acknowledge the following statements
i)  ORGANISER
·  I have read and agree to abide by the rules and regulations of Audax UK as published in the AUK Members Handbook
·  I have read and agree to abide by the rules and procedures published in the Audax UK Organisers Guide
·  I have reliable e-mail and internet access that will permit communication with Audax UK and access to the Audax UK Events Planner, and will maintain that access for as long as I organise AUK Events
·  I agree to register my events using the Audax UK Event Planner in accordance with the required deadlines
·  I agree to submit event results and pay validation fees to the AUK Validation Team promptly
·  I agree to return brevet cards, medals and any other items to riders within a reasonable time of validation by Audax UK
·  I understand that the AUK Events Team and Board regularly monitors performance of Organisers and reserves the right to downgrade or revoke Organiser status in the event of poor performance
Signature / Date
ii)  MENTOR
·  I agree to act as Mentor to the above named Organiser, in accordance with the Mentors Responsibilities as published in the Audax UK Organisers Guide.
Signature / Date
iii)  CLUB / ORGANISING BODY
This section is to be completed by a senior official of an organisation (Club, CTC Member Group or other official body) of which you are a current or recent member. If you are organising on behalf of a Club or other organisation this should be the relevant body you are organising on behalf of. A senior official should be Chairman, Treasurer or Secretary
·  The individual above is known to this organisation and has proven to be reliable in any tasks undertaken for the organisation
Name of Organisation
Official’s Name / Position
Contact Details
(Email / Telephone)
Signature / Date

PLEASE COMPLETE THIS FORM AND SEND TO THE EVENT SECRETARY OR YOUR REGIONAL EVENTS DELEGATE (Contact details can be found on the AUK website and in the Organisers Guide). EITHER:

a)  By post – Hardcopy with completed signatures in sections F i), ii) & iii) above

b)  By email – Accompanied by e-mail declarations from your Mentor and Club/Organising Body

OFFICIAL USE ONLY

Date received / Application Type (New/Upgrade/Return) / NewUpgradeReturn
Date processed / Application Approved? / YesNo / Grade (0,1,2,3) / 0123
Notes

Version 1.0 15/11/2011 Page 1